Project Management Client Stories | Industry adoption & Deployment Successes

ProofHub helped Coders Mind, a digital services company, save up to 60 hours per month on project management. Before ProofHub, the... team struggled with scattered tools and missed deadlines. With ProofHub, they now manage all tasks, files, and feedback in one place. The company cut weekly meetings and improved deadline compliance by up to 75%. Team morale and client satisfaction also increased.
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Qualfon managed a 100-deal M&A pipeline using DealRoom. Before, they used two systems: a legacy M&A platform and Excel, which... caused slow reporting and redundant work. DealRoom replaced both, giving Qualfon a single source of truth and instant reporting. The team now collaborates without extra costs and can track every deal easily. Deal velocity increased, and reporting is faster and more accurate.
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Backlog helped Piestar, a Kansas-based software company, improve project management and team alignment. Before Backlog, tasks and bugs were often... missed due to a lack of structure. With Backlog, Piestar streamlined sprint planning, bug tracking, and documentation. The team now reports bugs faster and has better visibility into project progress. Backlog's flexible workflows and customizable statuses fit Piestar's startup culture. The result is faster releases, fewer missed tasks, and improved cross-team collaboration.
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MeisterTask helped KOKE GmbH cut meetings by over 50%. The team used to rely on Outlook and face-to-face meetings, but... struggled to track tasks and projects. With MeisterTask, they automated workflows and improved task visibility. Automations limit task overload and speed up approvals. New employees onboard faster with clear project overviews. Collaboration with external partners is easier. KOKE GmbH now saves time and manages projects more efficiently.
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IonQ used Jama Connect to make review cycles shorter. The company wanted to reduce rework in their quantum computing projects.... Jama Connect helped IonQ manage requirements better. This led to faster project reviews and less time spent fixing mistakes. IonQ improved their process with this software.
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UpDiagram helps the IT department manage thousands of bugs and issues each month. Before, the team used Excel and struggled... to track tasks for 200 people. UpDiagram's custom fields and timeline features make it easy to update status and follow progress. The Board View lets the team see task priorities and manage projects better. The IT department now feels less pressure and enjoys work more.
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Autotask PSA helped Power Consulting Group move from manual processes to a data-driven MSP operation. The company replaced spreadsheets and... email with Autotask, gaining real-time dashboards and better client management. Integrations with IT Glue, Kaseya VSA 9, and Microsoft 365 improved efficiency. AI features like Smart Ticket Summaries now boost productivity and professionalism. Power Consulting plans to use AI for ticket triage and service requests by 2026, aiming to scale without adding staff.
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Accelo helped Big Blue Digital cut their invoice cycle from 60 to 18 days, a 70% reduction. The platform increased... billable hours from 36% to 62%, boosting revenue by almost 50%. Automated time tracking and streamlined invoicing improved cash flow and reduced administrative work. The team now tracks time better and collaborates more easily. Accelo enabled new revenue streams and business growth.
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Teamwork Technology used Kaseya 365 and Autotask to support over 700 dental and medical practices in Australia. After a flood... destroyed a client's equipment, Teamwork restored three servers from cloud backups in two hours. The company switched to Kaseya's stack to reduce vendor friction and improve response times. The migration to Autotask was completed in four weeks, ahead of their old contract's end. Teamwork now delivers faster answers and more peace of mind for healthcare IT clients.
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LifeLearn used OneDesk to manage complex, multi-site projects for global veterinary education. Their old system of spreadsheets and email caused... lost information and poor team communication. After trying other project management tools, LifeLearn chose OneDesk for its strong collaboration features. The platform let teams discuss tasks, track project progress, and keep context across locations. LifeLearn now delivers mobile learning to agricultural communities in Asia and Africa, improving food security and health.
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PAPATON Studio manages over 50 creative projects a year using Cerebro. The studio works with a core team and a... large network of freelancers, using Cerebro to organize tasks, communication, and file storage. Integrations with Telegram and Yandex.Disk streamline project workflows and automate archiving. Cerebro's freelance packages and automation features help PAPATON handle complex animation and advertising projects efficiently. The studio values Cerebro's support and flexibility, despite some interface challenges.
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ProdPad helped Iris Education unify product teams after multiple acquisitions. The platform brought consistency and transparency to product management. Roadmap... sharing and integration features saved time and improved collaboration. Iris Education now links all roadmap cards to strategic objectives and reviews them quarterly. ProdPad made it easier for teams to work together and feel like one company.
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Projecis helped La Jolla Country Day School improve their admissions and recruitment process. The school used to track admissions data... in a single spreadsheet. Projecis provided collaborative software and Pro Services to build a web-based dashboard. This new system let the school track and analyze student admission data in real time. The solution improved data security and gave staff more time to focus on student success.
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OpenProject helps Linux Professional Institute manage all projects in one place. The team uses it for both waterfall and agile... project management. They track tasks, progress, and assignments easily. OpenProject supports internal hosting for data security. The agile board and dashboards help organize and prioritize work. LPI used OpenProject to launch and improve the FOSSlife portal.
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Kantata helped Box save one week per month in operations. Box replaced its legacy PSA system to improve forecasting and... resource planning. Kantata gave Box better data visibility and real-time dashboards. This helped Box plan projects, allocate resources, and deliver on budget. Integrations with NetSuite and Workday streamlined revenue and HR processes. Box now delivers faster results and better customer service.
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Aha! helped ECI Software Solutions organize over 900 product ideas and improve transparency. The team used Aha! to centralize their... product backlog and plan releases. Integration with Pivotal Tracker kept development in sync. The ideas portal improved feature request management and customer validation. ECI now operates with better alignment and clear communication using Aha! product management software.
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GUIDEcx helped MaidCentral cut onboarding tasks for clients by 75%. MaidCentral, a SaaS platform for the home-cleaning industry, needed a... simpler onboarding solution. GUIDEcx automated and streamlined their process. Time to value for clients dropped by 25%. MaidCentral can now handle more customers and grow faster.
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Salesforce's Commerce Cloud team uses Productboard to reduce risk, improve efficiency, and save time. Productboard helps them manage product operations... and streamline workflows. The team benefits from better organization and faster decision-making. Productboard supports their daily product management tasks.
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Superset BI Services by Andolasoft helped a mid-sized SaaS company unify data from Stripe, Google Analytics, HubSpot, and PostgreSQL. The company replaced... manual spreadsheet reporting with over 15 interactive dashboards. Teams gained real-time insights into MRR, churn, and feature usage. Decision-making became 30% faster and churn dropped by 20%. The company eliminated BI licensing costs and saved hours of manual work each week.
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TeamGantt helped Rosedale Roofing triple its business. The company used TeamGantt to align over 120 employees on one live project... timeline. Before, Rosedale Roofing struggled with lost tasks, scattered workflows, and slow client responses. TeamGantt unified scheduling, tracking, and collaboration. Now, the team responds faster to clients and keeps project history intact. Client satisfaction and repeat business increased.
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Palman Electric used eSUB Cloud to improve project management as their business grew to 120 employees. They switched from Procore... to eSUB for better tracking of man-hours, change orders, and daily reports. The mobile app made meetings paperless and saved time. The change order log helped them track costs and find money they were missing. The team saw clear gains in productivity and efficiency after adopting eSUB.
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Oracle Primavera Cloud helped Miller Valentine improve construction scheduling. The company needed better tools as projects grew more complex. Real-time... cloud-based scheduling kept teams connected and improved accountability. Miller Valentine saw faster updates and more detailed project plans. This led to smoother operations and projects staying on time and within budget.
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Greenbox Document Management System helped Kalpataru Projects fix system alerts, folder access, and login issues. Discus IT's team quickly resolved... subscription expiry warnings and folder permission errors. They improved backend infrastructure to restore user logins and boost uptime. Kalpataru now has reliable document access, accurate notifications, and better IT governance. The solution increased system stability and user confidence across teams.
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MoreApp helped Belisol, a leading fenestration company, digitise delivery reports. Manual Excel entry and paper forms slowed their team and... created extra admin work. With MoreApp's Form Builder and integration with monday.com, Belisol now manages delivery data in one place. The new workflow saves time and reduces admin burden. Employees find the process easier and more efficient.
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Citrix helped Atlantic Health System support 15,000 unique users and deliver secure EMR access across 500+ locations. Epic EMR updates... now take just 39 minutes, down from hours or days. Citrix solutions improved operational efficiency, reduced attack surfaces, and enabled rapid recovery from cyber events. NetScaler protected patient portals during high-demand periods, like COVID-19 vaccine bookings. The platform streamlined onboarding for new acquisitions, ensuring seamless patient care with minimal disruption.
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Million Tech's RFID Asset Management System helped a leading public hospital in Hong Kong cut stocktaking time from 5 days to 4 hours. The hospital replaced... slow barcode tracking with RFID, making audits and equipment searches much faster. Error rates dropped from 22% to 0.5%, and asset record accuracy rose to 99.9%. Lost and expired items fell by 85%. Staff now spend less time on audits and more on patient care.
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Xyicon's platform helped a leading Southern California healthcare system after a $975 million acquisition. The system had no clear records... of IT or medical assets across four hospitals and outpatient centers. Xyicon performed a full onsite inventory, cataloging over 41,000 equipment items. The solution created a single source of truth with interactive floor plans and a centralized asset database. Teams gained real-time asset visibility, reducing costs and enabling remote assessments.
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Cloud Coach PSAI helped Wellstar, a leading healthcare system in Georgia, improve project portfolio management. Wellstar faced low adoption of... ServiceNow due to a complex interface and struggled with limited reporting and poor stakeholder visibility. Cloud Coach provided an easy-to-use UI, Salesforce-based drag-and-drop reporting, and external project status views. The solution led to faster project delivery, cost savings, and better transparency for EPMO stakeholders.
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ProductPlan helped Henry Schein save time by streamlining product planning and collaboration. The team moved away from spreadsheets and now... uses live roadmaps for better transparency. ProductPlan’s Planning Board feature improved focus and prioritization. The team now spends more time on strategic planning and less on sharing information. Remote teams and stakeholders have easy access to up-to-date roadmaps.
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Redbooth helped Blu Pagoda LLC, a small consulting and communications agency, manage its mostly virtual team. The agency needed a... project management tool for task assignment, reporting, and team communication. Redbooth provided an intuitive platform with features like conversation spaces, direct messaging, and video chat. The team quickly triages client requests and uses task list templates for workflows. Weekly status reports and centralized communication keep the team focused and efficient.
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ActiveCollab helped Spiralytics boost their client base by almost 50% in under three months. The marketing agency replaced multiple disorganized... systems with one unified platform. They used ActiveCollab to standardize tasks, track time, and manage projects across all departments. The team improved communication and efficiency without hiring more staff. Spiralytics saw a big increase in productivity and output after switching to ActiveCollab.
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Resource Guru helped Isobel, a London-based creative agency, track project hours in real time. The team found the tool affordable... and easy to integrate. Since using Resource Guru, Isobel became much more efficient with project scheduling. The agency improved relationships with both clients and freelancers. Staff say they can't imagine going back to their old way of working.
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Planzone helps Web H2O manage many digital projects at once. The agency needed a tool to handle more clients and... growing work. Planzone lets them plan work, assign resources, and track deadlines. Teams see all project tasks and budgets in one place. This makes it easier to meet deadlines and work together.
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Asana helped Polestar Germany eliminate duplicate work and improve onboarding. The team used Asana to standardize processes and speed up... expansion, shortening service location launches by a month. Task allocation became transparent, and onboarding quality increased. The number of service points grew from 23 to around 200, showing scalable efficiency. Asana brought structure and clarity to project planning, supporting Polestar’s growth in the German market.
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Roadmunk helped CARFAX move from Excel-based roadmapping to a more efficient, collaborative platform. CARFAX product and project managers now use... Roadmunk to manage individual and portfolio roadmaps. The tool makes it easy to update plans and align teams with company strategy. Meetings are more productive, and leadership can see real-time progress. Roadmunk supports CARFAX’s culture of transparency and trust.
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Panviva helped AAA Northeast cut new agent training time in half. The company unified its knowledge base, replacing paper and... scattered files with a single platform. Agents now find answers faster, reducing call times and improving service. Panviva streamlined workflows and made updates to 3,000+ articles quick. Frontline staff handle more issues without escalation, boosting first-call resolution.
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Panviva helped AAA Northeast cut new agent training time in half. The company unified its knowledge base, replacing paper and... scattered files with a single platform. Agents now find answers faster, reducing call times and improving service. Panviva streamlined workflows and made updates to 3,000+ articles quick. Frontline staff handle more issues without escalation, boosting first-call resolution.
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Kojo used Scoro to cut quote creation time by 2–3 days per project. Before Scoro, quoting was slow and manual,... often done in Excel, leading to errors and delays. With Scoro’s customizable quote templates, quotes are now ready in under 24 hours. Reporting and invoicing are automated, saving 1–2 days per user each month. Finance now has real-time visibility into margins and costs, improving accuracy and trust in data.
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Lori Arche at Fandango used Standuply to help her team switch from estimating tasks in hours to using story points. She showed the... team how hour-based estimates led to missed milestones and poor velocity. Lori explained the benefits of story points, like better accuracy and less stress. She got buy-in from key team members and ran a trial using the Fibonacci sequence. The team used Planning Poker and retrospectives to improve their process. This made sprint planning smoother and helped the team meet their goals.
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Rockifi connects music fans before, during, and after concerts. Their team works remotely and needed a way to organize business... and development tasks. They chose Hygger to help manage workflow, track progress, and improve team communication. Hygger's features like sprint management, backlog boards, and timesheets help them prioritize tasks and onboard new team members quickly. Rockifi found Hygger easy to use and a good fit for their needs.
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BigTime helped Rio Applied Science and Engineering find the right balance between features and ease of use. The team compared... a dozen similar applications but found others too complex or too simple. BigTime provided 95% of the needed functions in an easy-to-use platform. This made it easier for the company to manage their work without extra staff. The solution fit their needs better than competitors.
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XB Software built a custom project management system for a solar farming business. The client struggled with basic tools that... lacked customization, data transparency, and timeline control. XB Software delivered a platform with an interactive Gantt chart, milestone tracking, and financial planning. The new system improved project visibility, resource allocation, and ROI tracking. The solution addressed issues with siloed data, disconnected financial tracking, and missing audit trails.
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scagile’s Customer Journey Mapping Tool helps teams understand the purpose behind their work. The tool connects strategy and execution. Teams... use it to align around customer needs. Gergana Petrova says it closes the gap between planning and delivery. The feature helps teams focus on what matters most.
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St John Ambulance used Microsoft Advertising's Copilot and Ads Studio to boost creative agility and scale. They applied generative AI... to quickly create custom ad visuals, saving time and reducing manual design work. The team saw a 22% increase in click-through rate, a 30% rise in return on ad spend, and over 50% more clicks. AI-powered tools helped maintain brand consistency and reach wider audiences. St John Ambulance overcame resource constraints and improved campaign performance with automated creative production.
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PlanStreet case management helped YMCA of Central Maryland unify data across food security, youth, and health programs. The nonprofit replaced... manual spreadsheets with a centralized platform. Staff now track client outcomes, manage referrals, and automate grant reporting. Case managers collaborate better and see real-time dashboards. The YMCA improved efficiency, compliance, and community impact.
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Buildium Marketplace helped Realty Solutions integrate eight property management apps into one platform. This reduced manual work and let their... team move from reactive to proactive. They now manage over 2,600 doors with improved owner and tenant satisfaction. Key integrations include Obligo for security deposits, Property Meld for maintenance, and Steady for owner benefits. The team saves time, cuts costs, and delivers better customer service.
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Yardi Aspire helped AHEPA Management Company cut onsite training from five days to two. The online learning platform replaced costly... travel and outdated training methods. AMC now offers over 40 courses and custom content to staff across 95 properties. Employees access training anytime, improving readiness for upgrades like Yardi Voyager 7S. Reporting on employee development also improved with Aspire.
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Stauber Design Studio needed a simple, web-based way to track hours and expenses for projects. Before FunctionFox, they used Excel... and manual notes, which was slow and hard to manage. They almost built their own system but switched to FunctionFox after seeing its focused features. Setup took just an afternoon, with no learning curve. FunctionFox helped them save time on billing and project tracking, and they liked the strong customer support.
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monday. com helped Deezer increase customer engagement by 483%. Deezer used monday.com to improve project management and team collaboration. The...platform made it easier to find information and boosted transparency. Deezer saw a 142% increase in campaigns per week and a 250% increase in customers reached. Teams across the company now work together better and share ideas more often.
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ClickUp helped Finastra's marketing team unify go-to-market (GTM) planning across business units. The team replaced fragmented plans with a single... platform, improving transparency and collaboration. ClickUp templates and dashboards enabled consistent data tracking and real-time reporting. Finastra saw a 30% increase in collaboration effectiveness and 40% growth in GTM efficiency. Senior leaders now have instant visibility into marketing activities.
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Clustdoc helped WILCO cut onboarding and loan processing times by 50%. WILCO used Clustdoc to automate document collection and approval... workflows for startups. The platform enabled secure, compliant onboarding and integrated easily with WILCO’s business tools. WILCO saved two hours per loan application and deployed Clustdoc in just 30 days. Entrepreneurs can now complete applications in one week instead of three.
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TaskRay helped ePayPolicy standardize and scale onboarding across all product lines. Before TaskRay, ePayPolicy struggled with manual workflows and lacked... visibility into key metrics like time to go-live. With TaskRay’s Salesforce-native platform, onboarding became efficient and repeatable. The Template Hub and robust reporting improved project kickoffs and KPI tracking. ePayPolicy now delivers smoother customer experiences and can measure onboarding success.
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Zoho Backstage helped BusinessNZ Council move their election conference online during COVID-19. The team needed an easy event management tool... with ticketing and website features for non-technical users. Zoho Backstage let them quickly update tickets, process refunds, and customize their event site. They livestreamed sessions and managed ticket sales easily. The council praised the platform's user-friendly interface and real-time agenda editing.
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The advanced analytics platform from Dowork. ai helped ClouPeak, a leading retailer, boost sales revenue by 25%. The solution used...machine learning and predictive analytics to improve inventory management and personalize marketing. ClouPeak saw higher customer satisfaction and greater operational efficiency. The platform enabled data-driven decisions and optimized resource allocation. This led to cost savings and stronger business results.
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Airtable helped Hearst merge product teams and streamline global operations. Hearst used Airtable as a single source of truth for... all publishing data. This improved publishing speed and scale across 25 brands and 245 websites. Smaller brands gained insights to better reach and retain readers. Airtable replaced inflexible tools and enabled real-time collaboration.
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Subex helped a tier 1 APAC telecom operator cut its billing cycle by almost 75%. The operator managed over 90... million subscribers and generated more than $3 billion in annual revenue. With growing data volumes, it struggled to calculate and monitor partner settlements. Subex's solution improved business efficiency and profitability. The operator now handles settlements faster and more accurately.
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Dragonboat helped Cornerstone unify product portfolio management across multiple Jira instances. The platform improved resource efficiency by 20% and increased... on-time delivery predictability by 25%. Cornerstone achieved 100% alignment of portfolios to business benefits and saved $400K by reducing quarterly planning from weeks to days. Teams gained unified visibility, faster delivery, and significant operational savings. Dragonboat enabled agile, data-driven planning and better collaboration for Cornerstone's product and engineering teams.
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Prism PPM helped Intek Plastics manage post-merger integration projects faster. The company moved from Excel to Prism PPM in just... weeks. This gave real-time project visibility and improved collaboration across IT, HR, finance, and executive teams. Intek created repeatable templates and clear workflows for future M&A work. Prism PPM eliminated missed steps and delays, making project management more efficient.
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Wrike helped San Francisco Chronicle's creative teams manage inbound marketing requests and reviews. The team faced issues with disjointed project... intake, lack of transparency, and siloed feedback. Wrike's customizable work management solution streamlined project intake and centralized creation and revisions. The platform improved visibility into project status for stakeholders. Key features used include request forms, templates, mobile app, and proofing and approval tools.
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Rocketlane helped AdvanStaff HR cut implementation timelines by 50%. Before, the team used scattered spreadsheets and manual work for client... implementations. There was no single source of truth and poor visibility into workloads. After switching to Rocketlane, all implementations are centralized. The team has full visibility into tasks and progress. Customers use the Customer Portal to work directly with tasks and timelines. Implementation efficiency doubled in key areas like quoting and review.
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Proggio helped KAHR Medical cut status update meeting time by 50%. KAHR Medical used Proggio to plan a two-year pre-clinical... drug development project in just a few days. The platform improved R&D planning, operations, and reporting. KAHR Medical boosted collaboration across teams and streamlined meetings for faster decisions. Proggio's customizable project data views enabled better access to project information and more effective teamwork.
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Teamwork. com helped Community Link Consulting replace spreadsheets and outdated tools. The Resource Scheduler and Workload Planner improved resource management...and forecasting. Time tracking and reporting features made billing and workload planning easier. Leadership gained real-time visibility into resource allocation. The team increased billable hours and reduced burnout with smarter planning.
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Atlassian Cloud Enterprise helped United Airlines deploy 5x faster by migrating 5,000 employees to Jira and Confluence Cloud. The airline saved... 80% of the time on agile coaching plans and achieved 99.95% guaranteed uptime. United improved security, gained premium support, and streamlined access management with Atlassian Guard. The move enabled United to focus more on innovation and less on operational overhead. Integrations and transparency across teams were key factors in choosing Atlassian.
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Effective Experiments helped Skyscanner solve issues with scattered data, poor quality testing, and siloed teams. The platform provided a centralized... workflow and reporting solution for their global growth team. Custom integrations, including Jira connectors, matched Skyscanner's needs. The solution improved visibility, reduced unnecessary communication, and sped up experimentation. Skyscanner credits Effective Experiments for driving faster learning and scaling successes across offices.
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