Project Management Client Stories | Industry adoption & Deployment Successes

A startup owner wanted to help car owners in Europe find trusted suppliers and service providers. The challenge was to... create a platform that made it easy to find good prices and avoid scams. XB Software built a web platform with features like vehicle tracking, a parts marketplace, and supplier ratings. They started with an MVP to get user feedback. The focus was on building a community and making the app popular, not on profits at first.
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Observe. AI had trouble with process inefficiency and low visibility because they used many systems for tracking. Their tools were...not customer-friendly and made leadership reporting hard. They used Rocketlane to streamline their implementation with templates and better OKR tracking. This improved client engagement and time tracking. As a result, 80% of accounts went live in less than 80 days, they achieved a 90% success rate in first time-to-value, and kept a 70-80 NPS score quarter after quarter.
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Proggio helped KAHR Medical cut status update meeting time by 50%. KAHR Medical used Proggio to plan a two-year pre-clinical... drug development project. The platform enabled fast planning, from high-level strategy to detailed tasks, in just a few days. Proggio improved collaboration across teams and streamlined meetings. KAHR Medical now uses Proggio for R&D planning, operations, and reporting.
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Planzone helped E’nergys improve project management for complex home automation sites. The company used Planzone to plan better, coordinate teams,... and manage critical dependencies. E’nergys gained real-time visibility on each project. They saw faster delivery, better cost control, and improved collaboration. The solution also increased transparency and client satisfaction.
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BigTime helped Adroit North America scale its business. The company used BigTime for sales forecasting, project management, and billing. Adroit... improved gross margins and utilization rates. The team accelerated cash flow with faster billing cycles. Adroit doubled its revenue in two years using BigTime, without adding extra finance staff.
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PlanStreet case management software helped Equal Hope, a nonprofit, improve cancer care access. Equal Hope faced fragmented data, manual processes,... and limited reporting. PlanStreet provided digital intake, automated care navigation, and real-time outreach tracking. The solution led to more patient screenings, fewer missed follow-ups, and better reporting for funders. Services became more accessible for uninsured and underinsured people.
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UpDiagram helped a team manage event marketing more efficiently. Before, they struggled with tracking attendee responses and internal communication. UpDiagram... improved collaboration by letting team members comment on tasks and see progress in real time. The tool made it easier to set up events and integrate with Slack, Zalo, and Gmail. This reduced time spent in meetings and helped fix issues faster.
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scagile’s Customer Journey Mapping Tool helps teams understand the purpose behind their work. The tool connects strategy and execution. Teams... use it to align around customer needs. Gergana Petrova says it closes the gap between planning and delivery. The feature helps teams focus on what matters most.
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This case study is about Vedis. Alex Duk is the director of the visualization department. The study is featured on Cerebro's website.

MoreApp digital forms helped Remeha save time on boiler inspections. The company replaced paper-based processes with digital forms for maintenance... and reporting. Employees now fill in forms faster and with fewer errors. Data is stored securely and meets ISO 27001 standards. Employee satisfaction increased due to easier workflows. Remeha improved efficiency and reduced administrative work.
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Xyicon's platform helped a leading Southern California healthcare system after a $975 million acquisition. The system had no clear view... of its new IT and medical assets. Xyicon surveyed over 41,000 equipment items and mapped them into an interactive platform. This created a single source of truth for asset management. The result was faster integration, lower costs, and better long-term planning. Teams now use 360° virtual walkthroughs and a centralized asset database for improved facility management.
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Teamwork. com helped Invanity, a UK digital marketing agency, modernize project and resource management. The agency replaced a legacy tool...with Teamwork.com to improve efficiency and profitability. Invanity saw a 50% decrease in time spent building project plans and 80% less time on weekly workload management. They also delivered 20% more projects on time. Teamwork.com became the operational backbone for tracking profitability and utilization.
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Resource Guru helped Isobel, a creative agency in London, track project hours in real time. The agency found Resource Guru... affordable and easy to use. After using the tool, Isobel became much more efficient with project scheduling. The team improved relationships with clients and freelancers. They cannot imagine going back to their old way of working.
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ClickUp AI helped MCM Agency work faster. Mike Coombe says it saves him three times the time on project management... tasks. The tool boosts his productivity and sparks creativity. ClickUp AI makes project management easier for marketing teams. It helps users get more done in less time.
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Productboard helped Sprout Social save hours every day by centralizing user research and feedback. The product team used Productboard to... route feedback, prioritize features, and ensure no input was missed. Productboard's user impact score guided decisions on what to build next. Sharing the roadmap with marketing and sales increased transparency and buy-in. Sprout Social found Productboard easy to use and valuable for product management.
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Zoho Projects helped DISC, a search marketing firm, boost efficiency and save $2000 per year compared to Quickbase. The team now... organizes workflow and resource allocation in one place. Timecard exports make invoicing easier. Resource Utilization helps schedule client work and manage sales needs. Integration with other Zoho services adds more value for DISC.
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Accelo helped 4MAT, a digital agency in the recruiting sector, double its profitability. 4MAT faced challenges with disjointed workflows and... lack of project visibility, limiting global growth. By using Accelo's platform, they centralized project management, increased billable hours by 10% weekly, and improved efficiency by 15%. These gains allowed 4MAT to cut costs, boost revenue, and reinvest in global expansion.
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Projecis helped La Jolla Country Day School improve their admissions and recruitment process. The school used to track admissions data... in a single spreadsheet. Projecis provided collaborative software and Pro Services to build a web-based dashboard. This new system let the school track and analyze student admission data in real time. The solution improved data security and gave staff more time to focus on student success.
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OpenProject helps Linux Professional Institute manage all projects in one place. The team uses it for both waterfall and agile... project management. They track tasks, progress, and assignments easily. OpenProject supports internal hosting for data security. The agile board and dashboards help organize and prioritize work. LPI used OpenProject to launch and improve the FOSSlife portal.
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WorkOtter helped York University cut reporting time from 6 days to just a few hours. The university gained 100% visibility... into resources and capacity. Staffing requests became more accurate, improving resource management. The IT group can now manage more portfolios and optimize processes. Project governance improved with better data and reporting. York University now runs IT projects more efficiently with WorkOtter.
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OneDesk helped LifeLearn manage complex, global education projects. LifeLearn needed better team communication and project visibility. Their old tools buried... important information. OneDesk gave them a social, streamlined platform. Teams now discuss, track, and escalate tasks easily. This improved project delivery for distance learning in agriculture and health.
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Butler University had trouble tracking projects and resources because their data was spread across different tools. Their IT team needed... a simple way to manage projects and give leaders the reports they needed. TaskRay gave them an easy-to-use system to track tasks, assign work, and see project progress. Leaders could now see real-time data to help make decisions. After success in IT, Butler expanded TaskRay to other teams to improve efficiency.
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Kantata helped Adage Technologies improve project planning and delivery. Adage replaced custom internal tools with Kantata for better visibility and... alignment. The company saw a 1% annual variance between forecast and actuals. Month-end close and invoicing cycles became over 80% faster. Teams quickly adopted Kantata, making it the core system for growth and operational rhythm.
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Jira and Fisheye helped Telestream improve communication and save time. The company replaced TestTrack with Jira for better flexibility and... growth. Fisheye integration lets QA see code changes and contact engineers directly. Jira increased visibility for customer-facing teams and made remote collaboration easier. Telestream reports enhanced transparency, higher product quality, and major time savings.
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ProdPad helps 15Five collect and organize customer feedback. Priscilla Zorrilla uses ProdPad to tag and group feedback, making it easy... to track requests. The product team reviews this feedback to guide product decisions. ProdPad lets 15Five share roadmap updates with customers and reach out when their ideas move forward. This builds trust and keeps customers engaged in the product management process.
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Backlog helped Piestar, a Kansas-based software company, improve project visibility and team alignment. Before Backlog, Piestar struggled with tracking tasks... and bug reports, leading to missed issues and delays. After adopting Backlog, the team streamlined sprint planning, task tracking, and bug reporting. Features like customizable statuses, ticket linking, and a built-in wiki made workflows easier. Piestar saw faster releases, better bug reporting, and improved cross-team coordination.
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Superset BI Services by Andolasoft helped a mid-sized SaaS company unify data from Stripe, Google Analytics, HubSpot, and PostgreSQL. The company replaced... manual spreadsheet reporting with over 15 interactive dashboards. Teams gained real-time insights into MRR, churn, and feature usage. Decision-making became 30% faster and churn dropped by 20%. The company eliminated BI licensing costs and saved hours of manual work each week.
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ProofHub helped Coders Mind, a digital services company, fix problems caused by using too many project tools. Before, they missed... deadlines and had slow workflows. With ProofHub, they manage all projects in one place. They now save up to 60 hours each month. Deadline compliance improved to 75%. Client satisfaction is higher and project delivery is faster.
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Aha! Roadmaps helped eWise manage product development across teams in the US, Europe, and Asia. Before Aha!, eWise struggled with... multiple tools and lost ideas, causing delays. With Aha!, they track releases, manage requirements, and integrate with Jira for better collaboration. The software saves time on status reports and keeps feature status up to date. eWise now prioritizes releases and plans to use Aha! to crowdsource ideas from staff and stakeholders.
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GUIDEcx helped Order. co cut churn during implementation by 45%. Order.co struggled with low customer engagement and high churn using...their old project management tool. GUIDEcx provided a single platform for project steps and messaging. This led to a 40% decrease in average onboarding time and a 66% reduction in time to first value. Order.co also achieved a 90%+ CSAT response rate with GUIDEcx’s automated feedback tool.
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MeisterTask helped Südwestfalen-IT (SIT) unify project management across 350 employees. SIT replaced isolated tools with MeisterTask for digital collaboration and... compliance. The rollout started with a pilot and expanded organization-wide, supported by strong customer service. SIT now saves about 120 minutes of meeting time per week and holds fewer meetings. The tool improved structure, reporting, and digital workflows for this public sector IT provider.
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Kaseya helped Astute, an MSP, cut average ticket time by 34%. Astute switched from many disconnected tools to Kaseya's unified... IT management platform. This change made onboarding faster and reduced errors. Staff now work from a single dashboard, saving time and boosting efficiency. Astute's team can focus on client needs instead of learning new tools.
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Buildium’s Open API helped 1836 Property Management improve efficiency and transparency. The company needed software that could integrate with their... workflow and communication tools. Buildium allowed them to connect leasing data with monday.com and automate workflows. This led to lower attrition and faster, leaner growth. They also integrated investment software to track property performance in real time.
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RentCafe PHA helped Lakeland Housing Authority manage public housing and housing choice vouchers. The platform provided built-in compliance and mobility... features. This made it easier for the agency to handle their operations. The solution improved workflow and efficiency for the housing authority. The case highlights how property management software can support public housing agencies.
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Million Tech delivered a contractor performance assessment solution for a diversified property portfolio owner in Hong Kong. The client managed... over 30 maintenance contractors and needed a fair, consistent way to assess their work. The new system replaced paper-based grading with an observation-based mobile and web platform. Assessors now record observations and photos, and the system assigns grades automatically. This improved fairness and consistency in contractor evaluations.
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Redbooth helped Grain Creative, a London-based design agency, improve project management. Before Redbooth, Grain Creative used spreadsheets and email, which... led to missed tasks and poor team communication. With Redbooth, they created dedicated workspaces and reusable task templates for each client. This made their workflow more efficient and improved team responsibility. As a result, repeat client business increased from one-third to over 80%.
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GEL Studios is a creative agency that needed better project management as they grew. They used ActiveCollab to improve client... communication, automate workflows, and plan workloads. This helped them get 67% faster approvals and save time on project setup. They improved efficiency by 15% and increased profitability by 10-15%. The team also saved about 50 hours per month and created a better work environment.
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FunctionFox helped Stauber Design Studio stop building their own time-tracking system. Stauber needed a simple, web-based tool to track hours... and expenses for projects and retainers. They chose FunctionFox for its easy setup, flexibility, and strong customer support. The team quickly started using it with almost no learning curve. FunctionFox saved them time and money, making billing and project tracking much easier.
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DealRoom helped Flex move from old, unorganized M&A systems to a single, easy-to-use platform. Flex replaced four tools with DealRoom,... making due diligence and deal management faster and more organized. The team now spends less time on calls and emails and more time on important work. Flex can handle more deals at once, with 13 transactions in process using DealRoom. Real-time insights and better access control improved efficiency and teamwork.
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Datto RMM helped KPS Global LLC manage IT across five facilities. The company unified endpoint management and improved remote support.... They replaced four disconnected tools with one platform. This change made patching and inventory tasks easier. IT gained better visibility and control. The new system helped KPS Global support rapid growth and work more efficiently.
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Asana helped FOCUS Bikes boost efficiency and transparency in their operations. The company replaced scattered tools with Asana's work management... platform, integrating project management, program management, and product development. Teams now use customizable workflows and reporting dashboards. FOCUS Bikes saw higher productivity, fewer misunderstandings, and a sharp drop in errors. Integration with Google Workspace improved collaboration across locations and with 100 external partners.
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Lori Arche at Fandango used Standuply to help her team switch from estimating tasks in hours to using story points. She showed the... team how hour-based estimates led to missed milestones and poor velocity. Lori explained the benefits of story points, like better accuracy and less stress. She got buy-in from key team members and ran a trial using the Fibonacci sequence. The team used Planning Poker and retrospectives to improve their process. This made sprint planning smoother and helped the team meet their goals.
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Rockifi connects music fans before, during, and after concerts. Their team works remotely and needed a way to organize business... and development tasks. They chose Hygger to help manage workflow, track progress, and improve team communication. Hygger's features like sprint management, backlog boards, and timesheets help them prioritize tasks and onboard new team members quickly. Rockifi found Hygger easy to use and a good fit for their needs.
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The advanced analytics platform helped a leading retailer improve sales and operations. The retailer faced problems with inventory, marketing, and... sales performance. The solution used machine learning and predictive analytics to give insights on customer behavior and inventory trends. The retailer optimized inventory, personalized marketing, and improved sales. Sales revenue increased by 25% in six months. Customer satisfaction and operational efficiency also improved.
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monday. com helped Officeworks improve retail processes and data accuracy. Before, teams used scattered emails and spreadsheets, causing confusion and...lost details. With monday.com, Officeworks created clear workflows and dashboards. They replaced 635+ spreadsheets and cut over 10,000 emails. Teams now see all tasks and updates in one place. This made work faster and more organized.
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TeamGantt helped Rosedale Roofing triple their business. The company now keeps 120+ employees aligned on one live timeline. Before TeamGantt,... Rosedale struggled with lost tasks, scattered workflows, and slow client response. TeamGantt gave them a central hub for project management, crew scheduling, and history retention. This led to faster client responses, more repeat business, and zero lost project history.
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eSUB helped Palman Electric improve project management and efficiency. The company switched from Procore to eSUB for better tracking of... man-hours, change orders, and daily reports. The mobile app made meetings and paperwork easier, saving time. The change order log helped them track costs and find money they were missing. The team saw noticeable gains in productivity and efficiency after adopting eSUB.
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Boone Newspapers Inc. , a family-owned newspaper group, partnered with Second Street to implement a 'Best Of' ballot program. In...their first year, they generated $1,200,000 in revenue. They revamped their structure and sales execution, leading to a 1915% increase in users year-over-year. Additionally, they grew their email database by 47,132.
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Boone Newspapers Inc. , a family-owned newspaper group, partnered with Second Street to implement a 'Best Of' ballot program. In...their first year, they generated $1,200,000 in revenue. They revamped their structure and sales execution, leading to a 1915% increase in users year-over-year. Additionally, they grew their email database by 47,132.
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Effective Experiments helped Skyscanner improve their experiment teams. The platform solved problems with scattered data and insights. It fixed haphazard... processes and poor quality testing. Teams now work together better and connect experiments to business goals. Skyscanner uses Effective Experiments for project management in experimentation.
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Citrix DaaS helps eBay support a global remote workforce. eBay uses Citrix DaaS to deliver SaaS apps like Office365 and... Zoom, plus legacy apps, to employees and contractors. The platform gives eBay a stable and scalable environment. It lets staff work securely from any device. eBay can quickly adapt to changing needs with Citrix Cloud.
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Wrike and Adobe integration helped OSF HealthCare finish creative projects 50% faster. The marketing team needed a flexible project management... tool to centralize requests and speed up design reviews. Wrike's dynamic request forms and proofing features made it easy to assign work and collect feedback. OSF HealthCare now handles 400 creative requests a month across 11 marketing teams. The solution improved collaboration and streamlined the approval process.
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ProductPlan helped Henry Schein save time by streamlining product planning and collaboration. The team moved away from spreadsheets and now... uses live roadmaps for better transparency. ProductPlan’s Planning Board feature improved focus and prioritization. The team now spends more time on strategic planning and less on sharing information. Remote teams and stakeholders have easy access to up-to-date roadmaps.
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Microsoft Advertising helped St John Ambulance use generative AI tools to improve their digital advertising. The charity wanted to cut... production costs, increase creative agility, and keep their brand consistent. With Ads Studio and Copilot, they made high-quality ad assets faster and cheaper. They used AI to create custom images for campaigns, showing products like AEDs in real-life settings. This made their ads more relevant and helped protect their brand identity.
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Cloud Coach helped Hostess Brands improve project efficiency. Hostess used to manage projects with siloed tools and manual spreadsheets. Cloud... Coach provided a single solution on Salesforce. Hostess now uses real-time dashboards, custom stage gate processes, and automated workflows. Teams can make better decisions and track all projects in one place.
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Jama Connect and Jama Connect Interchange (JCI) help JCI with advanced risk management. JCI works with Jama Software consultants to... set up custom risk logic, cybersecurity tracking, and advanced FMEA structures. The solution supports platform and enterprise risk management for different product families. The outcome is a ready-to-use advanced risk management setup for JCI's initial project or team.
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Discus Training Manager Software helped a major pharmaceutical client fix problems with automated CGMP SOP training assignments. The old system... failed under heavy user load, causing missed training and compliance risks. The team migrated the app to WildFly, optimized code, and upgraded infrastructure. Now, the client has 100% successful training assignments, no system downtime, and zero missed recertifications. The system is stable, scalable, and ready for audits.
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Airtable helped Hearst merge product teams and streamline global operations. Hearst used Airtable as a single source of truth for... all publishing data. This improved publishing speed and scale across 25 brands and 245 websites. Smaller brands gained insights to better reach and retain readers. Airtable replaced inflexible tools and enabled real-time collaboration.
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Clustdoc helped Votre Avocat Virtuel, an international law firm, move from traditional case management to a fully remote process. The firm used... Clustdoc's immigration software to manage new clients around the world. The platform provided a secure, branded client portal and streamlined document collection. This made it easier for the law firm to handle immigration cases efficiently and stay connected with clients.
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Telenor Norway wanted to modernize their wholesale billing operations. They already had a Subex solution in place. They aimed to... enhance their capabilities further.
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DGA Group is a global advisory firm with 380 employees. They used many different systems for project management, time tracking,... and accounting. This caused scattered data and slow, manual processes. After switching to Scoro, they made time tracking easier and increased utilization by 20%. Project profitability went up by 33%. Invoicing became faster, taking two days instead of over a week. Monthly reporting is now four weeks faster, giving better insights and decisions.
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Dragonboat helped Cornerstone OnDemand manage its product portfolios and unify customer experiences. The company used Dragonboat to centralize planning and... integrate multiple Jira instances. This improved resource efficiency by 20% and increased on-time delivery predictability by 25%. Cornerstone also achieved 100% alignment of portfolios to business benefits and saved an estimated $400K by reducing planning time from weeks to days. Dragonboat enabled better collaboration and more focused delivery for Cornerstone's teams.
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