Real-World Case Studies and Customer Success Stories with Document Locator

Document Locator helped Tocci Building Corporation manage project documents and reduce legal risk. Tocci struggled with a flat filing system... that made it hard to find documents and control versions. Project teams wasted time searching for files and managing multiple copies. Document Locator provided a central place for all project information, with shared indexing and automatic versioning. This improved efficiency and helped Tocci control job costs and legal discovery.
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Document Locator helped James G. Davis Construction Corporation improve project collaboration. DAVIS needed a better way to manage project files... for large teams. Their old system using Windows folders and Outlook was not enough. Document Locator provided a searchable, secure place for all project content. Team members could access files from anywhere. This made it easier to manage documents and work together on big projects.
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Document Locator helped HITT Contracting organize its workforce across the eastern United States. HITT needed a way to keep its... intranet updated with current information for employees in many locations. The Cram Group recommended Document Locator for its easy integration with Microsoft Windows and Office. Department heads could use familiar tools and did not need extra training. This made it simple to update the intranet and share information quickly.
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Document Locator helped Pacific Northwest Collections go paperless. Staff used to spend hours searching through 1,000 square feet of paper... files. With Document Locator, they scan and manage documents electronically. Employees now find files quickly and work together better. The company improved efficiency and spends more time helping clients.
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Document Locator helped Genesis Financial Solutions move to a paperless office. Genesis had trouble with slow access to paper records... and high off-site storage costs. It took 10 minutes to find a file and days to get off-site documents. Off-site storage cost $800 per month. With Document Locator, Genesis set up scanning in three departments. The system was easy to install and train. Now, Genesis works faster and saves money.
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Document Locator helped Claremont Group manage financial documents for insurance clients. Claremont needed fast access to customer financial histories and... struggled with scanning software that could not index documents well. They installed Document Locator in 2002. The system was set up in hours and integrated with Microsoft. Staff quickly used it to organize contracts, updates, and correspondence. This improved document access and compliance management.
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Document Locator helped Lions VisionGift move from paper-based records to electronic document management. The non-profit faced problems with storing and... managing thousands of donor files, which were growing in size and volume each year. Staff struggled with lost records and compliance risks due to paper storage. With Document Locator, Lions VisionGift improved record access, reduced storage needs, and increased reliability for compliance and audits.
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Document Locator helped West-Central Independent Living Solutions (WILS) go paperless. WILS had to manage and store over 182,000 time sheets... and many other records for at least ten years. Their old system used large filing cabinets and was running out of space. Mechanized cabinets were too expensive and limited. WILS chose Document Locator to move to digital records. This improved storage, saved space, and supported their mission to help people with disabilities.
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Document Locator helped New Concepts for Living move from paper files to digital records. The non-profit cared for developmentally disabled... people and needed a HIPAA-friendly solution. They used Document Locator and eForms to digitize HR processes. Now, files are secure, easy to find, and no longer take up office space. Staff save time and do not need to scan or enter files by hand.
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Document Locator helped Sound Mental Health manage paper documents in their electronic medical records system. The team faced problems with... paper files slowing down healthcare operations. They used Document Locator to scan and link paper documents to patient records. This made it easier to find and secure patient information. The new system improved efficiency for staff and supported better patient care.
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Document Locator helped Mississippi Valley Surgery Clinic manage electronic medical records. The clinic needed a way to handle many patient... transcriptions and stay HIPAA-compliant. Document Locator automated notifications and approvals, saving 20 hours each week. The system flagged missing items and made sure doctors signed records on time. This improved billing and record management for the clinic.
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Document Locator helped City of Hope Hospital fix slow and insecure paper record management in their accounting department. The hospital used... Document Locator to scan and index billing and insurance documents. Staff can now search documents by content and quickly find patient and payment details. The new system improved document security and made HIPAA compliance easier. The accounting team no longer falls behind on processing records.
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Document Locator helped SWAT, an engineering firm in Canada's oil and gas sector, fix document management problems. SWAT struggled with... lost files, user errors, and broken links using a local server and Access database. After a database crash, they needed a better way to store and find project documents. Document Locator provided a stable, efficient system. Now SWAT can quickly find any drawing from any project and year. The new system improved compliance and reduced errors.
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Document Locator helped Aventine Renewable Energy automate financial processes and improve efficiency. Aventine struggled with managing over 200,000 invoices stored... by date, making retrieval slow and manual. They needed a flexible, SQL-based, web-accessible document management system. Aventine chose Document Locator for its adaptability and ability to meet all requirements. The new system eliminated manual searches and reduced reliance on third-party vendors for invoice retrieval.
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Document Locator helped Whitman College make their admissions process paperless. Staff scanned student application packets into the system. The Admissions... Committee accessed files right away. This made decisions and offers faster. The process is now more efficient and streamlined.
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Document Locator helped Engineering for Professionals at a major East Coast university improve contract management. The team used to process... 400 instructor contracts by mail three times a year. This required printing, mailing, and tracking about 2,800 pages annually. The manual process took 370 hours each year and risked lost documents. The new system aimed to save time and reduce errors.
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Document Locator helped Oregon Professional Liability Fund move from paper-heavy processes to digital document management. The Fund managed about 150... boxes of files each year and needed better accuracy and access. With Document Locator, they improved search and retrieval of documents. Employees now use archives more easily. The Fund reduced the cost and effort of managing paperwork. ColumbiaSoft provided responsive support during the transition.
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Document Locator helped CIS, a not-for-profit insurance pool in Oregon, manage living documents for city and county governments. Before using Document... Locator, CIS struggled with duplicate files and lost updates across shared servers and emails. The new system allowed central editing, version control, and easy retrieval of historical records. This improved efficiency and accuracy, saving hours of work for staff. CIS now delivers better value to its member-owners with streamlined document management.
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Document Locator helped North Davis County Sewer District manage water testing documents to meet strict regulations. The lab faced problems... with too much paperwork and hard-to-find files. Document Locator made it easy to scan, index, and search documents. Staff could track revisions and approvals quickly. The solution saved money and improved accuracy in water testing. The team now spends less time on paperwork and more on delivering reliable test results.
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Document Locator helped the Alaska Mental Health Trust Land Office manage over 1 million acres of land records. The office struggled... with paper files that were hard to search and easy to misplace. Staff could not quickly find or connect information, risking poor decisions. Document Locator replaced paper with electronic document management. The new system made records easy to find, secure, and safe from disasters. Staff now make smarter decisions with fast access to all facts.
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Document Locator with WebTools helped Quality Machine improve document management. The company struggled to find AutoCAD drawings quickly for customer... service. Before, it took up to 20 minutes and several people to locate files. With Document Locator, staff can now find documents in seconds while on the phone with customers. This improved customer service and created new marketing opportunities by sharing documents securely online.
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Document Locator helped FLA Orthopedics manage over 700 product documents and 200,000 scanned files. The company faced high storage costs... and wasted time handling paper files. Their IT director needed a better way to organize files and help customer service find documents fast. Document Locator let staff search full-text and retrieve files quickly. The importer tool made moving documents easy. Staff needed little training to use the system.
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Document Locator helped Horizon House Senior Living go paperless with their accounts payable records. Staff used to spend a lot... of time searching through filing cabinets. Now, all AP files are digital and full-text searchable. This made it much easier and faster to find documents. The new system freed up staff time for their core mission.
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Document Locator helped Marlan ENT PLLC manage billing and patient files. The medical practice wanted a paperless office but found... their EMR system was not enough. Document Locator was easy to use and worked with their existing systems. It automated billing and managed EOBs. The practice saved hundreds of hours on EOB inquiries.
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Document Locator helped Vallarta Supermarkets organize and manage HR records. Before, HR staff used filing cabinets and spent too much... time searching for documents. The paper system made audits hard and led to misplaced files. With Document Locator, files are easy to find and organize. The system syncs with their timekeeping software, so new employees are added automatically. This saves time and gives better control over sensitive HR records.
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Document Locator helped Friesen Pankratz & Associates go paperless. The accounting firm struggled to find documents and wasted time searching.... They chose Document Locator for its ease of use, price, SQL Server base, and secure web sharing. The firm now scans tax returns and work papers, making them available online. They manage Visio, Excel, and Word files with version control. The solution freed up storage space and will let them add two more offices.
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Document Locator helped The Anspach Effort, Inc. manage over 500,000 documents for their medical device business. The company struggled with... paper and electronic files, which took up space and were hard to find. Manual processes made it slow to create, review, and approve SOPs. Anspach needed a digital document control system to handle FDA and ISO 13485 requirements. Document Locator provided a solution to digitize and organize their records, improving efficiency and compliance.
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Document Locator helped ICEC manage a high volume of emails tied to sales. ICEC faced problems storing and finding messages... as email traffic grew. They used Document Locator with the Email Rules Module to capture, index, and organize emails and attachments. The system made it easy to search emails by sender, receiver, date, subject, or text. ICEC now finds documents in seconds and keeps email records organized for about 60 users.
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Document Locator helped Bob Lanphere, a large automotive dealership, manage their growing paper records. The company needed to keep financial... records for up to seven years and struggled with paper storage. They chose Document Locator for scanning and document management. The system let all dealerships access files securely online. After a successful pilot, they rolled out Document Locator to the whole company.
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Document Locator helped Platt Electric move from paper to digital records. Platt scanned and indexed all records in less than... eight weeks. Employees now find documents in seconds instead of minutes. The company removed 64 file cabinets and freed up office space. Customer service and business processes improved.
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Document Locator helped El Dorado Irrigation District cut down on paper use and boost efficiency. The district faced problems with... scattered paper files and uncontrolled digital records. New management wanted a better way to handle documents and meet state rules. They chose Document Locator to organize files and improve records management. This made it easier to find documents and follow government standards.
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Document Locator helped Commonwealth Medical Laboratories move from a paper-based system to digital document management. The lab struggled to find... old test results and spent 30 hours a week filing paper. They needed scanning, OCR, data storage, and barcode reading in one solution. Document Locator met all their needs and worked well with a recommended scanner. The new system made it easier to scan and store important lab records.
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Document Locator helped Al Angelo Company cut down on paper and speed up customer service. The company managed over 3,000... apartments and 600,000 square feet of office space. Too much paperwork slowed them down and filled up storage. After using Document Locator, they found papers in minutes instead of hours. They started scanning old files, cut off-site storage by one third, and planned to remove eight filing cabinets.
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Document Locator helped Burns & McDonnell Engineering improve collaboration and document management. The company faced challenges with rapid growth, many... business units, and hundreds of projects. They needed better real-time collaboration and automated workflows. Document Locator provided a flexible solution for secure document management and workflow automation. This improved efficiency and supported collaboration across the company and with partners.
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Document Locator helped Brais Malouin & Associates improve team collaboration and manage project files. BMA, an energy engineering consulting firm,... struggled with sharing project information and version control using shared file servers. Project emails and documents were often missing or hard to access. Document Locator provided a central place for all project files. This made it easier for new team members to get up to speed and improved project information sharing.
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