Education Case Studies and Customer Success Stories with Envoy visitors
UCF Health Sciences Campus
- Education
- Large
Orlando, USA
Envoy helped UCF Health Sciences Campus standardize visitor and package management across six locations. Before Envoy, security teams struggled with... manual processes and limited visibility. Now, visitor check-ins and package deliveries are tracked in real time. Security teams can quickly identify visitors and locate packages. The campus reduced package processing time and improved operational efficiency. Envoy made onboarding new staff fast and easy.
Envoy helps Whitby School create a tech-forward visitor experience. The school uses Envoy to check in over 2,000 visitors each... year. Parents and guests sign in digitally and get personalized badges. The system tracks event attendance and sends follow-up emails to prospective parents. Staff can quickly find visitor records in the online dashboard. Envoy saves time and supports a modern, secure front office.
Envoy helped Galvanize save 30% more time at the front desk by automating visitor notifications. The visitor management system reduced... manual work and improved guest experience. Badge printing made it easy to tell guests from members, boosting security as the community grew. Galvanize used Envoy to track event engagement and support marketing efforts. The digital record helped measure which events led to new member sign-ups.
Envoy helps LEAD Elementary welcome over 3,000 visitors each year. The school uses Envoy’s visitor management system to support bilingual... families and make check-in easy. Spanish language options help visitors feel comfortable. Automatic badge printing lets staff greet guests by name. Digital records save time and help secure funding for parent involvement programs. The school no longer needs to enter data by hand.
Envoy helped Manhattan School of Music keep students, faculty, and staff safe on campus. The school used Envoy for daily... health screenings, meeting New York state requirements. Custom screening questions were updated quickly as rules changed. Notifications let staff respond fast if someone failed the health check. Envoy gave the campus community comfort and helped students focus on learning and performing.
United World College of South East Asia
- Education
- Large
Singapore, Singapore
Envoy Visitors helped United World College of South East Asia cut visitor check-in times from 30 minutes to seconds. The school now... saves hundreds of hours each month and meets all safety compliance rules. Staff and visitors enjoy a smooth, digital process with QR codes and instant notifications. Every visitor follows the same steps, making campus safer for students. The system integrates with Google Calendar and Wi-Fi, improving staff productivity and visitor experience.
Smarsh
- Information Technology And Services
- Medium
Portland, USA
Envoy helped Smarsh standardize visitor access and workplace management across 12 global offices. Smarsh automated check-ins, badge printing, and guest... Wi-Fi, saving 10–20 hours weekly. The platform improved security by issuing temporary credentials and removing shared passwords. Centralized logs made audits easier and supported compliance. Envoy integrations with Okta, Jira, and Cisco Meraki streamlined workflows for IT and workplace teams.
LightEdge Solutions
- Information Technology And Services
- Small
Des Moines, USA
Envoy helps LightEdge Solutions manage physical security and compliance at their data centers. The visitor management system verifies identities and... logs all entries, reducing security risks. Badge printing and visitor photos make it easy to track guests and meet audit requirements. Digital records simplify compliance with frameworks like SOC 2 and HIPAA. LightEdge saves time on audits and keeps their facilities secure.
Samsara
- Information Technology And Services
- Large
San Francisco, USA
Envoy helped Samsara bring essential workers back to offices safely during the pandemic. Employees complete a health check in the... Envoy app before entering. Only those who pass can access the building, thanks to integration with their badge system. The solution supports site-specific occupancy limits and sends alerts if capacity is reached. Employees feel safer and more confident returning to work. The process is now faster and easier for the workplace team.
Aruba
- Information Technology And Services
- Large
Santa Clara, USA
Envoy helped Aruba modernize its visitor management. Aruba welcomes 1,200 visitors each month. Before Envoy, sign-in was slow and used... paperwork. Now, guests use iPads for a fast, digital check-in. Envoy integrates with Aruba ClearPass to give each visitor a unique Wi-Fi code. Hosts get automatic notifications when guests arrive. Visitors spend less time waiting and get a better first impression.
Xactly
- Information Technology And Services
- Medium
San Jose, USA
Envoy helped Xactly cut workplace costs by reducing software use tax at their Denver office. Xactly used Envoy's real-time occupancy... data to pay tax only for employees actually onsite. The company also used Envoy to make smarter, data-driven real estate decisions. By integrating Envoy with LenelS2, Xactly improved physical security and reduced security tech debt. The unified platform streamlined operations and enhanced the employee experience.
Box used Envoy to improve workplace security and streamline visitor sign-in. Envoy's system cut group sign-in time from 60 seconds... to 10 seconds. Box flagged potential security threats with centralized watch and block lists. The admin team saved time by scanning and logging over 300 weekly packages. Automatic notifications reminded employees to pick up deliveries, reducing mailroom clutter.
Computer Software Case Studies and Customer Success Stories with Envoy visitors
Enterprise SaaS business
- Computer Software
- Large
San Jose, USA
Envoy helped a large enterprise SaaS company in San Jose manage rapid growth after their IPO. The company used Envoy... to digitize visitor management and streamline mailroom operations. Envoy's delivery management software automated package scanning, logging, and notifications. This reduced mailroom clutter and saved admin time. Employees received reminders for packages, improving both workplace efficiency and employee satisfaction.
Envoy helped Xero manage increased foot traffic and package deliveries after moving to a larger office. Before Envoy, Xero used... pen and paper for visitor sign-in, causing delays and confusion. Envoy automated visitor management, NDA signing, and package notifications. Xero saved time, reduced paperwork, and improved security. The front desk team now provides a welcoming experience even when away.
Envoy helped Asana speed up visitor sign-in and reduce paperwork at the front desk. The digital sign-in process lets staff... focus on guests, not forms. Envoy’s Slack integration notifies recruiters when interviewees arrive, making interviews smoother. The assistant feature helps greet VIPs and creates a strong first impression. Asana uses Envoy to give candidates a welcoming, personal experience that matches their culture.
Envoy helped Braze automate visitor management and workplace data. Before Envoy, Braze managed hundreds of visitor requests manually and spent... days on reporting. With Envoy, Braze now tracks occupancy and real estate data in real time. The platform integrates with Okta and Brivo for better data insights. Braze reports significant time and cost savings, smarter decisions, and higher employee satisfaction.
Rising Ground
- Non Profit Organization Management
- Large
New York City, USA
Envoy helped Rising Ground, a large non-profit, improve space management across 85+ locations. Staff now book rooms and desks themselves,... ending manual bottlenecks and double bookings. Utilization of rooms and desks increased by 40–50%. Real-time data shows who is in each building, boosting safety and planning. Integrations with Outlook and Teams made adoption easy for over 2,400 employees.
Austin Disaster Relief Network
- Non Profit Organization Management
- Small
Austin, USA
Envoy helps Austin Disaster Relief Network speed up volunteer and visitor sign-in. The digital system replaces paper sheets, saving hours... each week. ADRN tracks volunteer hours in real time, improving disaster response. Envoy enables automatic badge printing and compliance with digital forms. Staff can focus more on helping survivors, not paperwork.
Street Soccer Scotland
- Non Profit Organization Management
- Small
Edinburgh, UK
Envoy helped Street Soccer Scotland digitize visitor sign-in at their Change Centre. The system made registration faster and more secure... for over 15,000 visitors in less than a year. Custom sign-in flows improved compliance and allowed for tailored experiences for players, volunteers, and partners. Visitor analytics showed a tripling of visitor volume month over month. Envoy enabled staff to focus on personal interactions, boosting community engagement and supporting vulnerable adults.
Media Production Case Studies and Customer Success Stories with Envoy visitors
Technicolor
- Media Production
- Very Large
Paris, France
Envoy helped Technicolor replace pen-and-paper visitor logs with a digital system. The new process made visitor sign-in and sign-out faster... and easier. Technicolor now tracks visitors and manages NDAs digitally, improving security at 30 global offices. The IT team uses visitor analytics for capacity planning. Employees and guests praise the sleek, simple experience. Less paperwork means more time for important work.
Envoy helped POPSUGAR manage over 2,500 visitors a year across three offices. The front desk faced bottlenecks and long wait... times. Envoy's visitor management system was set up in days. Host notifications and badge printing made check-in faster. The welcome screen display reinforced POPSUGAR's brand. Staff and guests now enjoy a smoother, more personal sign-in experience.
Envoy Workplace helped The Knot Worldwide manage its hybrid workforce across 10 global offices. The company used Envoy to track... space usage and make data-driven real estate decisions. Employees booked desks and rooms, checked coworker schedules, and received event announcements through the platform. Envoy’s analytics enabled the team to optimize office layouts and plan events, including a global conference for over 1,800 people. The platform’s integrations and mobile features improved employee experience and workplace flexibility.
Envoy helped Cramer improve their visitor management process. The agency needed to balance a welcoming community with client confidentiality. Envoy's... digital NDAs and seamless sign-in made check-ins fast and secure. The integration with Box made storing signed NDAs easy. Cramer now gives visitors a tech-forward, branded experience from the moment they arrive.
Envoy helped MailChimp replace their in-house visitor registration app. MailChimp needed a secure, reliable solution that integrated with Google Apps... and HipChat. Envoy provided fast setup and no maintenance. The registration feature improved security and guest experience. Employees now register all guests, and visitor notifications are automated. Envoy supports MailChimp’s brand and security needs.
Envoy helped Iterable manage a hybrid workplace across six global offices. Iterable used Envoy to track occupancy, schedule desks, and... manage visitors. The platform enabled data-driven decisions for real estate and compliance. Emergency notifications improved employee safety. Envoy’s analytics gave Iterable insight into office usage and visitor trends.
Sports Case Studies and Customer Success Stories with Envoy visitors
World Rugby
- Sports
- Small
Dublin, Ireland
Envoy helped World Rugby replace their paper-based visitor sign-in with a digital system. The new solution made check-in faster and... easier for visitors and staff. World Rugby now tracks all visitors in real time for better security. The system supports a two-person reception team and reduces paperwork. Visitors can pre-register and sign NDAs before arrival. The office looks more professional and modern with Envoy.
Envoy helped the Minnesota Twins speed up health checks and visitor registration at Target Field. Before Envoy, manual checks caused... long lines and wait times up to 45 minutes. With Envoy, self-service health checks and automated registration reduced wait times and improved audit readiness. Accurate visitor logs and automated delivery notifications gave staff confidence and saved time. The Twins now manage health, safety, and deliveries more efficiently for employees and guests.
Envoy helped the Washington Commanders automate visitor and delivery management. Manual logs caused errors and security risks. Envoy's digital system... improved data accuracy and made sharing records with the NFL easy. Integrations with Microsoft Outlook and Azure saved time for IT staff. The team now reallocates staff to critical areas and scales up during busy seasons. Automation led to cost savings and a better visitor experience.
Financial Services Case Studies and Customer Success Stories with Envoy visitors
USC Credit Union
- Financial Services
- Small
Los Angeles, USA
Envoy helped USC Credit Union handle up to 100 visitors per branch during busy seasons. The visitor management system replaced... pen-and-paper sign-ins, making check-ins faster and more organized. Staff can now track waiting members and assign account reps based on real-time data. Envoy made it easy to set up pop-up branches for summer account sign-ups. The dashboard lets managers analyze wait times and service demand to improve branch operations.
Envoy helped Accel automate employee check-ins, saving the team 10 hours a week. Manual tracking of attendance and space use... was replaced with real-time analytics and Brivo integration. The workplace team now uses data to plan resources, improve space utilization, and personalize employee experiences. Envoy’s dashboards support proactive planning and eco-friendly office changes. Accel eliminated spreadsheet errors and gained clear insights for better forecasting.
Entertainment Case Studies and Customer Success Stories with Envoy visitors
Pandora
- Entertainment
- Large
Oakland, USA
Envoy helped Pandora replace a paper sign-in system with a digital visitor management solution. Visitors now sign in on an... iPad, take a photo, and receive a VIP badge, improving security and guest experience. Host notifications are sent automatically, saving the receptionist time. Delivery management is now automated, freeing up hours for the facilities team. The new process makes visitors feel special and streamlines office operations.
Envoy helped Lionsgate bring employees back to the office safely during COVID-19. The platform enabled daily health screenings and managed... occupancy to reduce risk. Lionsgate used Envoy to implement hot-desking, giving employees flexible workspace options. The solution provided peace of mind and supported hybrid work. Data from Envoy helped Lionsgate optimize space and reduce costs.
Medical Devices Case Studies and Customer Success Stories with Envoy visitors
Spectrum Killian
- Medical Devices
- Medium
Orange County, USA
Envoy helped Spectrum Killian, a Southern California dental lab, modernize its visitor management and internal communications. Before Envoy, visitor sign-ins... were manual and unreliable, and screen updates were slow and tedious. With Envoy, Spectrum Killian now uses self-service check-in kiosks and centralized digital signage. This improved security, made communication faster, and connected teams across two locations. Employees feel more engaged, and visitors have a more professional experience.
Envoy helped Recor Medical automate guest registration, desk assignments, and facility management. The company replaced manual spreadsheets with digital tools,... improving compliance and guest experience. Recor avoided a 33% headcount increase by using reliable occupancy data. Employees now reserve desks easily, and visitor check-ins are faster and compliant. Envoy's platform gives real-time insights for better planning and resource allocation.
Envoy helped Scripps Health standardize visitor management across six locations. The system improved visibility into 62,000 monthly visitors. Automated screening... and facial recognition made security stronger and more consistent. Real-time visitor data helped align staffing with demand. Scripps Health now uses a unified, scalable approach for visitor tracking and risk mitigation.
Abbott Diabetes Care
- Hospital & Health Care
- Very Large
Alameda, USA
Envoy Visitors helped Abbott Diabetes Care automate visitor management across 50+ locations. The old system was slow and used handwritten... passes, causing delays and security risks. Envoy enabled digital check-ins, third-party watchlists, and audit-ready logs for HIPAA compliance. Staff now track visitors easily and respond to security needs faster. The platform supports large meetings and integrates with employee directories for seamless updates.
Internet Case Studies and Customer Success Stories with Envoy visitors
BuzzFeed
- Internet
- Medium
New York, USA
Envoy helped BuzzFeed secure its offices and manage visitors across 10 global locations. Before Envoy, BuzzFeed had no visitor management... system and relied on manual processes. Envoy streamlined sign-in, automated host notifications, and enabled centralized blocklists to prevent unwanted guests. During COVID-19, BuzzFeed used Envoy Protect for employee wellness checks and capacity limits. The solution improved safety, security, and workplace efficiency for BuzzFeed's teams.
Envoy helped Conductor automate manual workplace tasks and save time. The platform let employees register for office visits, complete health... screenings, and reserve desks. Conductor replaced many tools with Envoy’s all-in-one dashboard and mobile app. Employees found it easy to use for scheduling, room booking, and deliveries. The solution improved employee experience and centralized workplace management.
Pharmaceuticals Case Studies and Customer Success Stories with Envoy visitors
Grand River Aseptic Manufacturing
- Pharmaceuticals
- Medium
Grand Rapids, USA
Envoy helped Grand River Aseptic Manufacturing cut visitor management response time from over 20 minutes to about 3 minutes. The company replaced... manual, paper-based visitor logs with a digital system, improving audit readiness and compliance. Envoy unified visitor management, space scheduling, and emergency communication into one platform. Real-time visibility across seven facilities improved security and accountability. Automated notifications and Microsoft 365 integration streamlined operations and reduced administrative workload.
Envoy helps AMAG Pharmaceuticals manage over 7,000 annual visitors with digital sign-in and badge systems. The platform supports compliance with... FDA and SOX regulations by keeping seamless digital records for audits. Badges and registration features make it easy to identify visitors and reduce security risks. The front desk staff can quickly see who is authorized to enter. Envoy's dashboard and export tools simplify audit preparation and visitor tracking.
Telecommunications Case Studies and Customer Success Stories with Envoy visitors
Raxio Group
- Telecommunications
- Small
Amsterdam, Netherlands
Envoy helped Raxio Group move from paper logs to a digital visitor management system. Raxio now gets visitor analytics 99.9%... faster, cutting days of manual work to seconds. The system gives global visibility and standardizes workflows across all sites. GDPR-compliant data storage and integrations with Microsoft tools make operations smoother. Visitor sign-ins use QR codes, improving security and guest experience.
Envoy helped Headspace manage over 700 visitors as they moved into a larger office. The visitor management system replaced paperwork... with digital sign-in and NDA features. Headspace used Envoy to customize visitor types and streamline check-in, keeping their guest experience warm and efficient. The solution also supported internal programs like bike borrowing with digital waivers. Envoy enabled Headspace to scale operations while maintaining their brand culture.
Envoy helped Gateway Church modernize its front desk and visitor management. The church wanted a tech-forward image and a smooth... guest experience. Envoy's registration feature made check-in easy and personal for over 6,000 visitors. Integration with Okta kept staff directories updated automatically. Staff and guests praised the new system for its ease and efficiency.
Alberta Energy Regulator
- Government Administration
- Large
Calgary, Canada
Envoy helped Alberta Energy Regulator cut its office space by 75%. The agency saved $15 million in leases over 10... years and $70,000 yearly on security. Envoy automated visitor sign-in and desk booking, making the workplace more flexible. Employees now reserve desks and manage schedules with ease. Integration with Microsoft Teams and Cisco Meraki improved security and communication. Staff are happier and more productive in the new environment.
Manufacturing Case Studies and Customer Success Stories with Envoy visitors
Giesecke+Devrient (G+D)
- Manufacturing
- Large
Munich, Germany
Envoy helped Giesecke+Devrient (G+D) manage visitor compliance and security across three locations. Before Envoy, G+D struggled with manual visitor logs... and compliance paperwork. Envoy's visitor management system made it easy to track and report every visitor and employee. The solution scaled quickly and was simple to set up. G+D now meets strict audit requirements and plans to expand Envoy to more sites.
Other Industry Case Studies and Success Stories with Envoy visitors
Parker Meggitt
- Aerospace
- Large
Coventry, UK
Envoy helped Parker Meggitt standardize visitor management across 53 global locations. Before Envoy, each site had its own process, causing... miscommunication and compliance risks. Envoy provided one secure system for all sites, centralizing data and ensuring safety compliance. The company now verifies compliance at every location and stores sensitive data safely. Staff can see visitor trends and adjust staffing as needed.
Envoy helped NAVBLUE move to hybrid work by making desk reservations easy. NAVBLUE used Envoy Desks so employees could always... find a workspace. The real-time floor map and analytics let staff book desks and find teammates in any office. There were zero cases of employees without a desk. Office admins managed occupancy and visitor flow with Envoy Visitors. The system made hybrid work smooth and safe for over 500 employees worldwide.
