Meeting Management Client Stories | Industry adoption & Deployment Successes
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The Latest Meeting Management Deployments delivering value in Education
Université de Huddersfield
- Education
- Large
Huddersfield, UK
MindView helped the Université de Huddersfield support students with special needs. The software was installed on all campus computers and... included in student support packs. Staff and students used MindView for mapping courses, planning assignments, and managing projects. Training sessions improved how everyone used the tool. HudStudy’s work with MindView earned second place in a national educational technology competition.
University of California, Berkeley
- Education
- Very Large
Berkeley, USA
Yellow Schedule helped the University of California, Berkeley improve its Disabled Students' Program. The system integrated with CalNet, letting students... book appointments using their student ID. Students could also use campus kiosks to check in or schedule follow-ups, with instant notifications to support staff. Yellow Schedule's API enabled secure data sharing and a smooth switch to a new system. The solution included a dashboard for visually impaired staff and met federal web accessibility standards.
Lake Tahoe Community College used ConexED to help international students book appointments in their own time zones. Students could chat... with counselors for quick questions. One student in Japan finished his degree online with regular support. Staff used ConexED to help students meet deadlines and save time. The platform made it easy to collect reports and replace older systems.
StellarBoards helped All Saints Anglican School improve board meeting efficiency. The school moved from a manual, clunky system to an... easy-to-use digital platform. Board members found it simple to upload and manage documents. Onboarding was fast and smooth, with support from a customer specialist. The board now works more efficiently and gives positive feedback about the platform.
BookitLive helped KDT Driver Training set up a simple booking system. Mary Mackey needed a platform that was easy to... use. BookitLive support quickly set up the system for her. The booking system reduced her time on the phone and made admin work easier. She now has a full schedule most days and spends less time managing bookings.
Amarillo Independent School District (ISD)
- Education
- Large
Smartway2 helped Amarillo Independent School District manage space scheduling across 55 campuses. The district needed a flexible tool for booking... meeting rooms and gymnasiums used by staff and third parties. Smartway2 offered an agile, user-friendly interface and an open API for customization. Staff can now easily prepare rooms for different events and needs. Amarillo ISD recommends Smartway2 for its flexibility and innovation.
West Midlands Growth Company
- Government Administration
- Medium
Birmingham, UK
West Midlands Growth Company replaced an outdated finance system and lacked a way to measure employee performance. They chose OneAdvanced... Financials and Performance and Talent software. The new tools automated manual tasks, saving the team 10-15% of their working week. Staff found the software easy to learn, and it improved company culture. The solution enabled detailed financial reporting and helped align employees with business goals.
Government Logistics Department (GLD) of the Hong Kong Government
- Government Administration
- Large
Hong Kong, Hong Kong
Azeus delivered the Procurement and Contract Management System (PCMS) to the Government Logistics Department of the Hong Kong Government. PCMS automates procurement,... from supplier selection to contract monitoring. Electronic workflows speed up case processing and notifications. The system includes an e-catalogue for product details and supplier performance tracking. Security features like firewalls and VPNs protect sensitive data.
Stratsys informationssäkerhetsmodul helped Säffle kommun replace Excel and scattered documents with a structured system for information security. The municipality needed... a unified approach to manage risk, compliance, and incident handling. With Stratsys, Säffle built a long-term framework that supports NIS2 and ongoing cybersecurity needs. The solution improved oversight, risk visualization, and made it easier to coordinate across departments. Staff found the system flexible and support from Stratsys responsive, enabling sustainable information security practices.
Uptown Salon & Spa
- Health, Wellness And Fitness
- Large
Surrey, Canada
Yocale helped Uptown Salon & Spa cut card processing fees by 25% each month. The salon automated appointment scheduling and... client management, reducing manual admin time by 85%. Online bookings rose by 92% in six months, with no-shows dropping to 2.8%. Yocale Marketing drove 11,000 website visits and 1,000 conversions, bringing in over 600 new clients for a facial service. Uptown saw an 80% customer retention rate using Yocale's platform.
Re5 Wellness & Recovery
- Health, Wellness And Fitness
- Small
Seven Hills, Australia
Mindbody helped Re5 Wellness & Recovery launch a holistic wellness center in Western Sydney. The team needed a platform to... manage bookings, memberships, and daily operations. Mindbody provided customizable tools, marketing automation, and strong onboarding support. The app made booking easy for customers and reduced pressure on staff. Automated marketing and reporting features supported business growth and decision-making.
Natasha Dawn Esthetics
- Health, Wellness And Fitness
- Small
USA
Goldie helps Natasha Dawn Esthetics manage bookings and reduce no-shows. The online booking site lets clients schedule appointments easily. Automated... reminders ensure clients show up. Natasha says Goldie makes her life easier and her clients love the system. The software supports small beauty businesses with scheduling and payment tools.
The Latest Meeting Management Deployments delivering value in Consumer Services
TF Nail Salon & Spa
- Consumer Services
- Small
USA
Setmore helps TF Nail Salon & Spa manage daily appointments and client information. Travis, the owner, struggled with tracking bookings... and sales before using Setmore. The online booking feature lets clients schedule their own appointments, reducing missed manicures. Automated reminders cut down on no-shows. Setmore supports the salon’s growth and future franchise plans.
Bookedin helped Guardian Art Gallery stop double-booking and keep their tattoo shop busy. Angel Caban switched from paper and scattered... digital calendars to Bookedin's online scheduling app. The software made booking easy, sent automatic reminders, and worked on desktop and mobile. Double-bookings ended right away. The shop's schedule became steady, and Angel no longer had to sit for hours without clients. Bookedin keeps their calendar full and reduces stress for both staff and clients.
Harmonizely helps Smith. ai manage meeting scheduling for their digital receptionist service. Smith.ai uses Harmonizely to let receptionists book appointments...quickly for leads and clients. The integration removes the need to share calendar access or coordinate schedules manually. This speeds up booking, improves conversion rates, and makes scheduling easier for Smith.ai's customers.
Grand Erie Public Health
- Hospital & Health Care
- Small
Brantford, Canada
Grand Erie Public Health used eScribe to fix its manual, error-prone meeting process. After a merger, the team faced more... meetings and struggled with inconsistent agendas and manual PDF tasks. eScribe made agenda creation fast and reliable, cutting the process from an hour to minutes. Board members now get secure, organized access to materials. Staff praise eScribe’s support and modern interface. The team trusts the system and recommends it for efficiency and professionalism.
University Medical Center Groningen (UMCG)
- Hospital & Health Care
- Very Large
Groningen, Netherlands
UMCG used iBabs to move from paper-heavy meetings to secure, digital collaboration. Before iBabs, meeting planning was slow and risky... due to email-based document sharing. With iBabs, UMCG now manages agendas and files digitally, protecting confidential patient data. The platform lets staff access, share, and comment on documents in real time. Hundreds of users now benefit from faster meeting management and improved information security.
Canadian Dental Association
- Hospital & Health Care
- Medium
Doodle helps the Canadian Dental Association manage scheduling for over 50 volunteer dentists. Before Doodle, organizing meetings took many emails... and much time. Now, Doodle surveys make it easy to find the best time for everyone. The CDA uses Doodle 1:1 for daily meetings and training. The IT manager says Doodle saves time and boosts efficiency. Premium features and integrations help the team work better and avoid double bookings.
Chamber of Commerce and Industry of Slovenia (CCIS)
- Non Profit Organization Management
- Medium
Ljubljana, Slovenia
Visionect’s Place & Play CMS helped CCIS manage both LCD and e-paper signage with one system. CCIS faced problems with... outdated displays, manual updates, and inconsistent information. The new CMS let staff update all screens from one dashboard, improving accuracy and saving time. Visitors now see clear, real-time event and room info across the building. The solution matched the modern look of CCIS’s renovated halls and made future expansion easy.
United Way of California
- Non Profit Organization Management
OnceHub helped United Way of California streamline appointment scheduling for free tax preparation. United Way faced rapid growth and rising... demand, making manual scheduling a challenge. They used OnceHub to customize booking pages, integrate with internal systems, and support language preferences. In 2023, they booked 33,000 appointments through OnceHub. The solution saved time, letting staff focus on helping Californians instead of managing schedules.
Krisp AI Accent Conversion helped arrivia improve call center communication. Arrivia used Krisp to solve accent clarity and background noise... issues. After implementation, arrivia saw a 99% improvement in Net Promoter Score. Sales conversion rate rose by 26.1% and revenue per booking increased by 14.8%. Call handle time dropped by 4.4%. Agents felt more confident and customers had better experiences.
GoWall helped a team run a one-hour meeting with 10 attendees and 10 topics. The meeting started late and time... was tight. GoWall's digital note wall let everyone give feedback at the same time. Participants could like and reply to comments. The meeting leader sorted and exported notes for review. GoWall worked with any video conferencing tool.
The Latest Meeting Management Deployments delivering value in Legal Services
Shane Barnard Law
- Legal Services
- Small
Emeryville, USA
vcita helped Shane Barnard Law double its revenue year over year. The firm used to struggle with scattered tools for... scheduling, billing, and document management. With vcita, Shane streamlined client communications, online scheduling, and secure document sharing. The client portal improved collaboration and HIPAA compliance. Billing became faster and more accurate. Shane grew her team and expanded her practice thanks to a more efficient back office.
Hamilton Meeting and Hamilton Visitor helped Fidal manage meeting rooms and visitors. Fidal moved to a new office and needed... a better way to book 120 meeting rooms and handle visitors. The software made booking rooms and checking in visitors easy and paperless. Over 1,400 employees now use the system. Fidal saw better collaboration, faster bookings, and improved security. The solution also gave detailed reports and made the workspace more open and efficient.
The Latest Meeting Management Deployments delivering value in Retail
H beauty
- Retail
- Large
London, UK
Appointedd helped H beauty manage bookings for its multi-location Carnival event. The platform unified six stores and six weekends into... one booking system. H beauty sold 87% of paid Luxe Pass tickets across all locations. The solution enabled real-time ticket allocation and supported tiered ticketing. Automated emails and QR codes improved customer communication and event check-in. H beauty gained valuable insights for future events and increased customer engagement.
TuZwierzaki used IdoSell to launch their online pet store. The founders valued IdoSell’s easy integrations with couriers, payments, and marketplaces.... They highlighted the platform’s strong customer support and simple setup. The partnership helped them win the e-Commerce Polska Award 2021. TuZwierzaki plans to keep growing with IdoSell’s ongoing support.
OnBoard board management software helps Alliant Credit Union run board meetings more efficiently. The CEO and senior vice president share... how the platform supports their board of directors on the go. OnBoard provides secure access to meeting materials from any device. The software streamlines board governance and improves director engagement. Alliant Credit Union benefits from easier preparation and better insights for their board.
Mackenzie Investments
- Financial Services
- Large
Toronto, Canada
CoreSolutions Software built a new project tracking system for Mackenzie Investments. The team delivered a solution that matched the company's... workflow and allowed for department-level customization. The process started with a short business requirements session and quickly moved to a wireframe that met expectations. Mackenzie Investments valued the collaborative approach and the ability to meet evolving needs. The partnership has lasted over 10 years, showing strong customer satisfaction.
TRIO uses Skedda to manage hot-desking for their design team. Staff book desks easily with interactive floor plans and SSO.... Onboarding was fast and simple, with personal support from Skedda. Custom booking windows and buffer times help control space use. TRIO values the platform's usability and seamless experience.
Little Diversified Architectural Consulting
- Design
- Large
Charlotte, USA
Little Diversified Architectural Consulting used GroupMap to improve team brainstorming. The tool made it easy for everyone, including quieter team... members, to share ideas. GroupMap's democratic process helped the whole team—from the CEO to new hires—contribute equally. The company now has a better way to gather and discuss ideas. This led to more inclusive and effective meetings.
Driving ROI and results: Understanding the Impact of Meeting Management in Hospitality
De Vere Hotels
- Hospitality
- Large
London, UK
MeetingPackage helped De Vere Hotels achieve an 87% instant booking conversion rate for small meetings. The platform integrated with Oracle... Opera, letting customers book meeting rooms online 24/7. Sales teams saved time by automating small bookings, focusing on larger events. De Vere Hotels saw a 314% higher conversion rate for instant bookings versus RFPs. The reporting tools made it easy to track performance and make quick decisions.
Innsbruck's Nordkettenbahnen
- Hospitality
- Medium
bookingkit helped Innsbruck's Nordkettenbahnen handle 650,000 annual visitors with just two ticket counters. The digital booking platform reduced long queues... and improved the visitor experience. Real-time availability and weather updates made operations smoother. New sales channels and partner networks increased reach and revenue. The company now offers new packages, including food experiences, boosting bookings and sales.
Recent adoption and success with Meeting Management software in Construction
Osborne
- Construction
- Medium
Reigate, UK
Osborne used Brainloop’s Board Portal to solve manual board pack preparation. Before, PAs printed and mailed hard copies, causing stress... and wasted time. Updates meant resending entire packs. With Brainloop, Osborne moved to a paperless boardroom. This change saved time and reduced costs for the team. The board now works more efficiently and securely.
Osborne used Brainloop’s Board Portal to solve manual board pack preparation. Before, PAs printed and mailed hard copies, causing stress... and wasted time. Updates meant resending entire packs. With Brainloop, Osborne moved to a paperless boardroom. This change saved time and reduced costs for the team. The board now works more efficiently and securely.
Rena Martine
- Professional Training & Coaching
- Small
Los Angeles, USA
Lumia helped Rena Martine transition from a 14-year legal career to full-time coaching. She chose Lumia for its evidence-based approach... and positive psychology focus. After certification, she built a six-figure business coaching women one-on-one. Lumia also led to teaching, a TEDx talk, and a book deal. Rena credits Lumia for her career change and business growth.
Recent adoption and success with Meeting Management software in Computer Software
Amplitude
- Computer Software
Clockwise helped Amplitude get more time for real work. Amplitude used Clockwise to manage their schedules. The product made it... easier to find focus time and reduce meeting overload. Teams at Amplitude saved time and improved productivity. Clockwise integrated with their existing tools for a smoother workflow.
The Meeting Management Blueprint for Better Selection Decisions in Media Production
CVMC (Corporació Valenciana de Mitjans de Comunicació)
- Media Production
- Medium
Valencia, Spain
Ross Video helped CVMC build a multipurpose studio for digital TV and streaming. CVMC needed a compact, flexible setup ready... for UHD and 4K production. Ross Video’s hyperconverged solutions simplified workflows and reduced costs. The new system enabled faster deployment and easier reconfiguration. CVMC now produces diverse content with greater efficiency and lower total cost of ownership.
The Meeting Management Blueprint for Better Selection Decisions in Banking
AU Small Finance Bank Limited
- Banking
- Large
Jaipur, India
BoardPAC helped AU Small Finance Bank switch to a secure, digital board governance platform. The bank faced issues with their... old board meeting solution, including slow meeting creation and poor user experience. With BoardPAC, they can upload agenda papers quickly and securely from anywhere. The team now manages pre, during, and post-meeting activities more efficiently. BoardPAC's responsive support and unlimited annexure uploads improved their board meeting process.
The Latest Meeting Management Deployments delivering value in Oil And Energy
Vanguard Energy Services NJ
- Oil & Energy
- Very Large
USA
Vanguard Energy Services NJ is a Fortune 500 company in the oil and energy sector. The company used Point N... Time solutions to improve their sales performance. The case study highlights their focus on selling at peak performance in every situation. No specific metrics or detailed results are provided. The content emphasizes the importance of operationalizing sales strategy.
Zurich Airport
- Transportation/Trucking/Railroad
- Very Large
Zurich, Switzerland
Accruent Meridian helped Zurich Airport manage over 60,000 architectural plans. Before Meridian, data inconsistencies and a difficult system slowed work.... The new solution made data collection faster and easier. Staff can now find documents quickly. The system prevents errors and saves time. Future integrations with other departments are possible.
Directus
- Information Technology And Services
- Small
New York, USA
Avoma helped Directus save 20 hours each week and increase account executive capacity by 15 discovery calls. The sales team... cut follow-up email time by 89% using Avoma’s AI-powered tools. Avoma automated meeting transcription, CRM logging, and follow-up emails, replacing manual work. Marketing used Avoma to capture customer insights and speed up case study creation. Flexible pricing let Directus tailor licenses for different teams. Avoma’s AI features improved productivity and collaboration across sales, marketing, and customer success.
Driving ROI and results: Understanding the Impact of Meeting Management in Internet
Alongside
- Internet
- Small
Moncton, Canada
CalendarHero helped Alongside save hours each week by automating calendar management and meeting preparation. The CEO, Yves Boudreau, says he... can now focus on running and building the business. CalendarHero integrates with video providers and business apps to streamline scheduling. The tool eliminates back-and-forth emails and simplifies meeting workflows. Alongside benefits from automated scheduling and attendee insights.
Driving ROI and results: Understanding the Impact of Meeting Management in Consumer Goods
Crystal Candy
- Consumer Goods
- Medium
Harare, Zimbabwe
MeetingKing helped Crystal Candy improve meeting efficiency by 50%. The company struggled to connect meetings with their GTD task management... system. MeetingKing allowed them to capture action items and manage tasks during meetings. The team now documents everything instantly, so nothing is missed. Tasks are clearly assigned and tracked, making sure projects stay on track.
Recent adoption and success with Meeting Management software in Events Services
Washington Walks
- Events Services
- Small
Washington D.C., USA
Washington Walks struggled with their old booking software. They lost customer emails, reviews stayed hidden, and booking was hard. After... switching to Xola, they fixed these problems fast. Bookings and reviews increased right away. TripAdvisor reviews jumped 270%. Their ranking rose from the high 70s to 32nd in Washington D.C. Xola helped them reach more people and keep old customers coming back.
