Meeting management is a step by step process involving various components including planning, managing and effectively harnessing results as an outcome of the meeting. All these components have to work in perfect sync for the meeting to be deemed successful for an organisation. Neglecting any of these steps can lead to poor results and a spate of additional meetings to make up for lost time and shifting of goalposts or agenda for the firm.
As per a report by Attentiv close to 63% of the total meetings held annually are held with improper agenda setting leading to ill-achieved outcomes and waste of corporate time. Therefore, a meeting has to be well-managed and conducted strategically to achieve solid outcomes - all of which are the underlying principles of meeting management.
What is Meeting Management Software?
According to Better Meetings expert studies, about 30% of the work time of an average employee is spent in meetings. It further cites that 21% of workers claim the single biggest thing that would help them do more with less is having fewer meetings to get through the week.
Since meetings are so vital in the life of an organisation, then it must be made cost-effective and organised in a way that no unproductive time is spent by employees.
The success or failure of a meeting can be charted out in four stages namely agenda, preparation, flexibility, and follow-up. An efficient Meeting Management Software helps teams or individuals of any size seamlessly achieve all four aspects. It aids to successfully plan, organise, run, and record results during meetings.
A few characteristics that are common to meeting productivity include scheduling and invitations, agenda-setting and distribution, note-taking while a meeting is on, timers, recording action items and decision tracking, and minutes generation.
Meeting Management Software enables the modern workforce to easily automate traditional meeting settings to virtual ones.