In this section, you will find
What is Meeting Management?
Key Benefits of Meeting Management Software
Buyer’s Guide: Guide to Choose Right Meeting Management Software
Meeting Management is the process of planning and organizing the meetings and making it effective to get the desired results. Meeting Management becomes all the more complex and critical when organizations are distributed and teams are remote. Meeting Management Software helps businesses to conduct meetings efficiently and effectively.
Learn the benefits of using Meeting Management Software and how to the choose the right software.
Updated By Cuspera
Last updated: May 6, 2021
Venue Booking System to manage online booking and scheduling
Skedda is an online booking and scheduling platform used by thousands of venues around the world. The platform is designed to streamline the management of space, making double bookings and admin nightmares a thing of the past. Skedda is suitable for venues with desks, meeting rooms, co-working spaces, community facilities, classrooms, studios, sports courts, or any other bookable space.
Skedda is mobile-friendly and highly customizable with venues able to automate complex booking processes with the click of a button, removing the logistical headache that accompanies manual space management.
The platform is packed with a vast assortment of features such as interactive floor plans, online payments, SSO SAML sign-in options, customizable user management and much more. Furthermore, Skedda integrates with Zapier to allow venues the ability to connect to thousands of the web’s best apps.
The platform has been amazing for PVH. The interactive floor plans are the best. The functionality within the platform almost felt custom built for our organization. The team loves it. They can easily book space, see which clients we have in and how many people are at each table. It's been huge for... us.
Joe Seymour
IT Support Specialist
PVH Corp
Vendor: Skedda
Company Size: 11-50
HQ Location: Melbourne, Australia
Financials: Private
Doodle - Make meetings happen
Doodle is an online calendar tool for individual and business users for managing time and coordinating meetings.
It simplifies the process of scheduling meetings makes it more collaborative and provides more clear visual snapshot.
It checks availability across time zones, and It keeps updates and reminders in one place. Doodle interacts with various external calendar systems such as Google Calendar, Yahoo Calendar, Microsoft Outlook and Apple iCal that can be utilized with Doodle to track dates.
Vendor: Doodle
Company Size: 51-100
Online Meeting Scheduling Software
CalendarHero is powerful meeting scheduling automation software built to help customer-facing teams book faster and do more. Book 1:1, group, and remote meetings, without the back and forth. More than a scheduling link, CalendarHero offers flexible and intelligent scheduling solutions, including an online meeting scheduler, website embed, personal scheduling links, and an automated meeting assistant that lives in the inbox or chat app. Meetings take time, but scheduling shouldn't.
CalendarHero helps to connect with leads faster, win customers, and grow revenue and turn visitors into qualified leads faster. It connects with customers faster and responds to meeting requests immediately, builds an effective and impressive candidate experience, automates the entire meeting scheduling process and so on.
Some of its features include automated scheduling, custom meeting types, smart time settings, meeting briefings, automated remainders, unlimited calendars, enterprise-grade security, admin controls and centralized billing, meeting metrics and reports, and more.
Thanks to CalendarHero, I can run & build my business instead of wasting hours each week on things like calendar management and meeting prep.Yves Boudreau
CEO & Co-founder
Alongside
Vendor: CalendarHero
Company Size: 11-50
HQ Location: 325 Front Street West, Toronto
Real-time online brainstorming tool for meetings, workshops, conferences, classrooms and events.
GroupMap is a real-time online brainstorming tool for meetings, workshops, conferences, classrooms events, etc. It captures individual thinking first, then reveals the group perspective, all in real-time. GroupMap combines process, design and engagement to improve decision quality and empower people and organizations to turn good ideas into reality.
GroupMap offers brainstorming templates to get the planning, discussions, workshops and activities started quickly and effectively. Also, customizes and organizes them as required. It offers easy-to-use tools and features to encourage engaging conversations for all participants and discovers the best ideas to remove bias and ego.
It designs templates and processes to focus the conversation. Discover what everyone thinks in real-time, free from fear or bias in a simple, safe way. Deliver insights, feedback and results without manual collation and re-writing sticky notes and so on.
Vendor: GroupMap
Company Size: 1-10
HQ Location: Level 1/931 Albany Highway East Victoria Park WA 6100 Australia
Appspace - A Software Platform for the Modern Workplace
Appspace is a Digital Signage Software. Appspace provides a powerful content management and delivery platform for distributing digital signage, video, messaging, and data to TVs, mobile devices, and personal computing systems.
Appspace offers easy authoring and publishing workflows, broad content support including images, live video, data, social media. It provides dashboards, meeting room solution and a wide choice of compatible devices. It supports central management with flexible user permissions and roles, API framework to integrate with in-house and third-party systems, a single platform for all use cases.
Appspace is ideal for workforce communications as well as retail, education, and public environments. Appspace enables communicators to manage global or customized messaging from a single tool, and keep messages consistent, up-to-date, and compelling.
Vendor: Appspace
Company Size: 101-250
HQ Location: Dallas, TX
Financials: Private
Meeting management is a step by step process involving various components including planning, managing and effectively harnessing results as an outcome of the meeting. All these components have to work in perfect sync for the meeting to be deemed successful for an organisation. Neglecting any of these steps can lead to poor results and a spate of additional meetings to make up for lost time and shifting of goalposts or agenda for the firm.
As per a report by Attentiv close to 63% of the total meetings held annually are held with improper agenda setting leading to ill-achieved outcomes and waste of corporate time. Therefore, a meeting has to be well-managed and conducted strategically to achieve solid outcomes - all of which are the underlying principles of meeting management.
According to Better Meetings expert studies, about 30% of the work time of an average employee is spent in meetings. It further cites that 21% of workers claim the single biggest thing that would help them do more with less is having fewer meetings to get through the week.
Since meetings are so vital in the life of an organisation, then it must be made cost-effective and organised in a way that no unproductive time is spent by employees.
The success or failure of a meeting can be charted out in four stages namely agenda, preparation, flexibility, and follow-up. An efficient Meeting Management Software helps teams or individuals of any size seamlessly achieve all four aspects. It aids to successfully plan, organise, run, and record results during meetings.
A few characteristics that are common to meeting productivity include scheduling and invitations, agenda-setting and distribution, note-taking while a meeting is on, timers, recording action items and decision tracking, and minutes generation.
Meeting Management Software enables the modern workforce to easily automate traditional meeting settings to virtual ones.
A big plus of using a Meeting Management Software is that offices can do away with the large volume of paper being used during meetings to record and share the proceedings. Instead, a digital pack can be shared with approved teammates who can then view it on any device. Less paper translates into more cost savings and less storage which is a big win for any office.
Every business today places cybersecurity at the heart of its operations and this especially true for meetings- where many pivotal decisions and discussions are had. With Meeting Management Software, companies can make everything accessible online with the help of cloud computing and add access controls to avoid the company information from falling into the wrong hands.
Meetings must be inclusive and inspire participation from all involved. This could be done by an array of features provided in Meeting Management Software like video demonstrations, whiteboard presentations, sticky notes where team members can jot down relevant observations, or add details in real-time and share it with the team. This not only keeps the meeting an inspiring place where new ideas and paths can be forged but also one where result-oriented strategies can be developed.
Plenty of changes and updates happen pre- and post-meetings. So rather than use a paper trail or emails to keep everyone in the loop, Meeting Management Software helps provide regular updates virtually to all the team members and allows them to access data, files or information shared at the meeting. This lets teams keep abreast of the latest decisions and save valuable time in syncing their work with the deliverables discussed at the meeting.
With the traditional office culture changing rapidly, the transcribing of the minutes of a meeting remains an important feature for companies even today. With a feature like automated meeting notes, Meeting Management Software ensures that every observation, interaction, and the decisions that were taken in a meeting is recorded, shared, and archived, so that the usefulness of the meeting is achieved and nothing manages to slip through the cracks.
Today companies have teams joining in for meetings from different parts of the world and time zones. With the help of the right Meeting Management Software, companies can ensure that every team member can participate equally, thereby saving time, cost to the company by allowing everyone to keep pace with the development of a project or task, regardless of location or time-zone.
Meeting management software also facilitates productivity using tools such as agenda creators and consensus trackers. Team members who attended the meeting should be able to take notes in meetings, assign tasks, and send follow up information to everyone, and gather feedback when necessary with a click.
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Consider the following aspects before choosing Meeting Management Software:
Buyers are recommended to consider peer reviews and expert opinions that are extensively available on Cuspera before making buying decisions. Cuspera’s AI based engine guides you through the requirement process to help you choose the right software.
Go to CusperaA good Meeting Management Software is usually backed by leading security standards with a secure data centre that is located within the region or country of the company’s headquarters. The security protocol should be in sync with the stipulated legal regulations of the country and its legal system.
A bankable Meeting Management Software is one that offers a wide array and scope of features - including creating agendas and goals, adding files, including dial-in information, taking notes in meetings, assigning tasks, and sending follow up information to everyone and gathering feedback when necessary. Every participant must be able to take notes within the application to track the ideas and interactions that took place in the meeting and send pertinent notes to all participants with a click.
Meeting Management Software must be able to integrate with audio, video, and web conferencing tools, while also operating as a stand-alone application. It should also be able to integrate seamlessly with other cloud-based applications used by the company as well.
The vendor should be able to offer flexible pricing plans that include a whole range of comprehensive solutions like being able to host one-on-one meet-ups to the popular AMA’s (Ask me Anything). These options may include meetings for 10 to 200 attendees, from a single host to an unlimited number of hosts, one meeting room to unlimited rooms, and be able to offer the facility of audio and video conferencing, to advanced features.
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Online appointment scheduling software.
Vendor: SquareSpace
Company Size: 1001-5000
HQ Location: 225 Varick Street, 12th Floor, New York, NY 10014, US
Manage all your meetings and actions in one place - Magic Minutes
Vendor: Magic Minutes
Company Size: 1-10
HQ Location: Unit 2 Nexus, Roushill, Shrewsbury, SY1 1PT.
Venue Booking System to manage online booking and scheduling
Skedda is an online booking and scheduling platform used by thousands of venues around the world. The platform is designed to streamline the management of space, making double bookings and admin nightmares a thing of the past. Skedda is suitable for venues with desks, meeting rooms, co-working spaces, community facilities, classrooms, studios, sports courts, or any other bookable space.
Vendor: Skedda
Company Size: 11-50
HQ Location: Melbourne, Australia
Financials: Private
The Simplest Meeting Room Booking Solution. Meet Joan.
Vendor: Visionect
Company Size: 51-100
HQ Location: Cesta v Gorice 30, Ljubljana, Ljubljana 1000, SI
all-in-one EdTech software provides everything you need to increase student engagement, boost retention, and provide equal access
Vendor: ConexEd
Company Size: 11-50
HQ Location: 2319 S Foothill Drive,Suite 130,Salt Lake City, UT 84109
Doodle - Make meetings happen
Doodle is an online calendar tool for individual and business users for managing time and coordinating meetings.
Vendor: Doodle
Company Size: 51-100
Minutes - Streamline all meetings
Vendor: Minutz
Company Size: NA
HQ Location: Tel Aviv, Israel
Rendezvous: Meeting Room Booking Software
Vendor: NFS Technology Group
Company Size: 11-50
HQ Location: 15 Harforde Court,Hertford,Herts, SG13 7NW
CONVIEN VENUE For your corporate travel and meeting management
Vendor: CONVIEN
Company Size: 1-10
HQ Location: St.-Martin-Straße 114, Munich, Bavaria 81543, DE
tadum - Meeting agenda and meeting minutes software
Vendor: Code and Effect
Company Size: 1-10
HQ Location: 204-8540 109 Street Edmonton, AB T6G 1E6
Stratsys Meetings - EFFECTIVE MEETING TOOL
Vendor: Stratsys
Company Size: 1001-5000
HQ Location: Brahegatan 10,Stockholm, SE
Online Meeting Scheduling Software
CalendarHero is powerful meeting scheduling automation software built to help customer-facing teams book faster and do more. Book 1:1, group, and remote meetings, without the back and forth. More than a scheduling link, CalendarHero offers flexible and intelligent scheduling solutions, including an online meeting scheduler, website embed, personal scheduling links, and an automated meeting assistant that lives in the inbox or chat app. Meetings take time, but scheduling shouldn't.
Vendor: CalendarHero
Company Size: 11-50
HQ Location: 325 Front Street West, Toronto
kyona – Alignment Meeting Board for Jira Server
Vendor: kyona
Company Size: 1-10
HQ Location: Zeisigweg 16, 61440 Oberursel, Germany
Real-time online brainstorming tool for meetings, workshops, conferences, classrooms and events.
GroupMap is a real-time online brainstorming tool for meetings, workshops, conferences, classrooms events, etc. It captures individual thinking first, then reveals the group perspective, all in real-time. GroupMap combines process, design and engagement to improve decision quality and empower people and organizations to turn good ideas into reality.
Vendor: GroupMap
Company Size: 1-10
HQ Location: Level 1/931 Albany Highway East Victoria Park WA 6100 Australia
Enterprise Meeting Management Software
Vendor: MatchWare
Company Size: 11-50
HQ Location: 311 South Brevard Ave. Tampa, FL 33606-2205, USA
Book meeting rooms and venues online | MeetingPackage
Vendor: MeetingPackage
Company Size: 11-50
HQ Location: 2 More London Riverside SE1 2RR, 6th floor, London, GB
Dossiere - secure electronic board paper solution
Vendor: Dossiere
Company Size: 1-10
HQ Location: 105 Brunswick St,Fortitude Valley QLD 4006,PO Box,Fortitude Valley QLD 4006
Meeting Room Display software for Office ...
Vendor: Meeting Room 365
Company Size: NA
The App Built for Managers | SoapBoxHQ.com
Vendor: SoapBox
HQ Location: 200-110 Spadina Avenue, Toronto, Ontario M5V 2K4, CA
Inzite for Business - The Advice Platform
Vendor: Inzite
Company Size: 1-10
HQ Location: London, England
Frontpage - Pinstriped
Vendor: Pinstriped
Company Size: 5001-10000
HQ Location: Copenhagen, Denmark
take meeting minutes and prepare agendas - web ...
Vendor: AgreeDo
Company Size: 1-10
HQ Location: Ballaufstr. 34, München, 81735, DE
ALO.ai - Improve Safety and the Customer Experience
Vendor: ALO.ai
Company Size: NA
Appspace - A Software Platform for the Modern Workplace
Appspace is a Digital Signage Software. Appspace provides a powerful content management and delivery platform for distributing digital signage, video, messaging, and data to TVs, mobile devices, and personal computing systems.
Vendor: Appspace
Company Size: 101-250
HQ Location: Dallas, TX
Financials: Private