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Knowledge Management Software(KMS) 2026: Complete Guide

Knowledge Management is about capture, create, store, retrieval and sharing of information across the organization. This involves maintenance of a central repository of information and/or knowledge portal where proprietary and specific information about the company is stored. This information is related to the organization’s processes, knowledge, best practices, lessons learned, capabilities and so on.

Learn why Knowledge Management Systems are important and how to choose the right Knowledge Management software.

What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!

Read more about how companies in different industries are using Knowledge Management software to drive results.

Read more about the latest news and updates in Knowledge Management.

Updated By Cuspera

Last updated: Sep 27, 2024

Popular Knowledge Management Software

Confluence

Confluence - Team Collaboration Software | Atlassian

4.15

Read Reviews
Confluence Icon

Confluence

20.77
★★★★★
★★★★★
Confluence - Team Collaboration Software | Atlassian

Confluence is a workspace collaboration software that helps in project collaboration, knowledge management thereby aiding in employee engagement and team work.

This tool can be used by different functions - developers, HR, sales and marketing and any function that needs collaborative tool. Confluence provides support for various artifacts for collaboration - meeting notes, policy documents, product requirements and marketing plans to name a few with associated templates. It helps in keeping the work artifacts organized with search ability to look for content easily.

It supports collaborative review with ability to give feedback inline with comments.

Testimonials

Terrence Caldwell

Product Marketing Manager

Blend

Confluence Icon
Highlights
Top Processes : Collaboration,Knowledge management,Content management
Top Features : Templates,Widgets,Alerts: popups & Notifications

Vendor: Atlassian US, Inc

Company Size: 1001-5000

HQ Location: Level 6/341 George St, Sydney, NSW 2000, AU

Financials: PRIVATE

Evernote

App designed for note taking, organizing, task management, and archiving

4.47

Read Reviews
Evernote Icon

Evernote

22.36
★★★★★
★★★★★
App designed for note taking, organizing, task management, and archiving

Evernote is a note taking application that helps keep information organized and handy with capability to include text, images, audio, scans, PDFs, and documents to the notes. It supports customized formatting and helps sync up easily with other tools.

Evernote helps create a clutterless environment by reducing need for hard copies, economizing on storage space and enabling back-up copies in addition to allowing shared access. It allows saving of web pages without the ads, and marking up and highlighting text, and recognising handwritten notes.

Evernote’s Spaces feature provides for collecting and organizing team ideas, which can be shared and forwarded further for converting ideas into action. The templates feature helps organize notes quickly, saving time and effort, and is made customizable and reusable .

Testimonials

Forbes

Evernote Icon
Highlights
Top Processes : Collaboration,Content management,Sales document management
Top Features : Personalization,Recording,Templates

Vendor: Evernote Corporation

Founded: 2000

Company Size: 251-500

HQ Location: Evernote Corporation, 305 Walnut Street, Redwood City, CA 94063, United States

Financials: SERIES E

Guru knowledge network

Guru - Knowledge management software for the future of work

4.57

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Guru knowledge network Icon

Guru knowledge network

22.87
★★★★★
★★★★★
Guru - Knowledge management software for the future of work

Get Guru is a real-time knowledge management solution for sales, marketing, support team, and could be deployed across the entire organization to have collective intelligence on the top areas to prioritize and focus work upon

It is primarily used to share information to team / cross functional members, which helps in bias to action and prioritization of key tasks internally, made available on channels such as website, collection & boards, collaborative tools such as Slack, browser integrations etc.

Get Guru is powered by Artificial Intelligence, Chatbots and Analytics with custom-triggers to provide real-time insights to all users on basis of collective intelligence

Testimonials

Victoria Moss

Director of Sales Operations

Greenhouse

Guru knowledge network Icon
Highlights
Top Processes : Knowledge management,Training & onboarding,Sharing knowledge
Top Features : Personalization,Alerts: popups & Notifications,Bot

Vendor: Guru

Company Size: 11-50

HQ Location: 121 S Broad St, Floor 11, Philadelphia, PA

Financials: SERIES C

Bloomfire

Best in Class Knowledge Sharing Platform

4.38

Read Reviews
Bloomfire Icon

Bloomfire

21.91
★★★★★
★★★★★
Best in Class Knowledge Sharing Platform

Bloomfire is a knowledge sharing platform to create one secure, searchable and easily accessible platform. The solution helps eradicate information silos by allowing the teams to securely share content with their peers.

The platform primarily offers Knowledge management, content organization and management, AI-powered search, Community-powered Q&A, content organization, Email and in-app notifications, Multimedia content sharing, Role-based management, content moderation, Publishing and Engagement features, Salesforce and Google Apps integration, Unlimited groups and sub-communities.

The AI powered search deep indexes every word and creates automatic tags. The platform gives users the flexibility to create impactful content by using rich media like images, videos etc. Every post gives users the option to comment, ask questions or share answers, like, share and follow.

Testimonials

Diana Powell

Go-To-Market Manager

Conagra

Bloomfire Icon
Highlights
Top Processes : Knowledge management,Content management,Collaboration
Top Features : Recording,Personalization,Alerts: popups & Notifications

Vendor: Bloomfire, Inc.

Founded: 2010

Company Size: 11-50

HQ Location: 1717 W. 6th Street, #100 Austin, TX 78703

Financials: SERIES B

Simpplr

Transform communications and culture with modern intranet software

4.72

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Simpplr Icon

Simpplr

23.59
★★★★★
★★★★★
Transform communications and culture with modern intranet software

Simpplr is an Intranet software built for employee collaboration and aligning distributed work-force. It helps drive employee engagement, improve employee productivity, ramps up new-hire onboarding and creates a Virtual headquarters for the employee community.

It provides multichannel access, is built to scale and easy to deploy even in large enterprises.

Simpplr is built to develop networks across departments and locations. It provides adaptive personalization and AI-backed content recommendations. Its interactive employee directory allows for easy interaction with co-workers and the profile information helps drive engagement.

Simpplr’s Smart Feed feature also helps everyone stay well-informed with must-reads, socialize with coworkers, follow team activities and participate in virtual celebrations. It allows secured access and sharing of all types of files, enables photo and video hosting and more such collaboration features.

Testimonials

Mac Curtis

Chairman and CEO

Perspecta

Simpplr Icon
Highlights
Top Processes : Engagement management,Engaging and following up,Collaboration
Top Features : Feedback surveys,Personalization,Recording

Vendor: Simpplr, Inc

Founded: 2014

Company Size: 51-100

HQ Location: 100 Marine Pkwy, Suite 250, Redwood City, CA 94065

Financials: SERIES D

Notion

Notion The all-in-one workspace for your notes, tasks, wikis, and ...

4.58

Read Reviews
Notion Icon

Notion

22.89
★★★★★
★★★★★
Notion The all-in-one workspace for your notes, tasks, wikis, and ...

Notion is a collaborative document editor where one can write, plan, collaborate and organize content. It is suited for businesses looking for real-time collaboration tools to increase productivity.

It features tools such as Notes & Docs, knowledge base, tasks & projects, spreadsheets and Databases. It offers slash commands, drag & drop editor and real-time collaboration with coworkers that boost personal productivity.

It supports to have all important company information and documents well organized and accessible in one central location. It allows to plan, track and keep everyone aligned with a shared project roadmap. It supports to keep track of all your docs with custom keywords, set due dates and add team mates.

Notion Icon
Highlights
Top Processes : Collaboration,Knowledge management,Workflow management
Top Features : Personalization,Templates,Dashboard

Vendor: Notion Labs, Inc.

Company Size: NA

HQ Location: San Francisco, CA

Financials: PRIVATE

KnowledgeOwl

KnowledgeOwl helps organizations of all sizes build be

4.66

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KnowledgeOwl Icon

KnowledgeOwl

23.30
★★★★★
★★★★★
KnowledgeOwl helps organizations of all sizes build be

KnowledgeOwl is a knowledge base software designed for organizations to help manage content and create information repository which facilitates enhancement in employee performance.

The platform features customized creation of Internal Knowledge Bases, FAQ & External Knowledge Bases, Self-Service Help Sites and Software Documentation. Some of the key features offered by the tool includes information categories and sub-categories, content tagging, content sharing, SSO authentication, customized user level access, WYSIWYG editor, article templates, logo customization and custom PDFs.

The content created on this platform can be created on a private domain and customized using CSS, HTML, and Javascript.

KnowledgeOwl Icon
Highlights
Top Processes : Knowledge management,Content management,Helpdesk management
Top Features : Widgets,Personalization,Ticketing

Vendor: SilkWeb LLC

Company Size: 01-10

HQ Location: 2552 W 133rd Circle, Broomfield, Colorado 80020, US

Financials: PRIVATE

Claromentis

Go beyond intranet software to the digital ...

4.74

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Claromentis Icon

Claromentis

23.72
★★★★★
★★★★★
Go beyond intranet software to the digital ...

Claromentis is an interactive digital workplace software that incorporates intranet software, communication and collaboration tools, e-forms and workflows, e-learning, and project management. It helps employees to communicate, collaborate, learn, manage tasks, and share knowledge in an interactive environment boosting internal communication and business collaboration.

It replaces multiple tools with one platform that enables people to communicate, share information, and build a community, regardless of where they are located. Provides staff with the opportunity to be heard, get their work done faster, and feel like a central part of the business. Also, easily develop feature-rich intranets and productivity platforms to safeguard data and the business.

Some of its key features include increasing productivity in the teams with an integrated intranet platform, improving accuracy with smart workflows technology, easily accessing learning content from the Learning Management System dashboard, efficiently managing projects in one central workspace, and so on.

Testimonials

Phil

Project Leader

Nationwide

Claromentis Icon
Highlights
Top Processes : Engagement management,Collaboration,Engaging and following up
Top Features : Alerts: popups & Notifications,Personalization,Gamification

Vendor: Claromentis Ltd.

Company Size: 11-50

HQ Location: Brighton, East Sussex

Financials: PRIVATE

Gainsight Customer Communities (formerly Insided)

A single community destination for all customer needs

4.52

Read Reviews
Gainsight Customer Communities (formerly Insided) Icon

Gainsight Customer Communities (formerly Insided)

22.61
★★★★★
★★★★★
A single community destination for all customer needs

inSided is a customer success community platform built to help B2B SaaS businesses improve customer success and retention. It helps to improve digital and social presence and enhance customer relationships.

It’s a self-service platform driving customer success, scaling support, increasing retention, and delivering the best product experience. inSided leverages the power of community to measurably improve customer engagement and self-service in Customer Success.

inSided features for efficient customer success include a community platform to scale support by letting users help each other, a knowledge base that provides users the answers to their questions and share the expert knowledge with the community, and in-product support to boost product adoption and reduce time to value new users and many more.

Testimonials

Mathis Peckedrath

Community Manager

SoundCloud

Gainsight Customer Communities (formerly Insided) Icon
Highlights
Top Processes : Engagement management,Engaging and following up,Helpdesk management
Top Features : Dashboard,Gamification,Alerts: popups & Notifications

Vendor: Gainsight, Inc

Founded: 2011

Company Size: 251-500

HQ Location: 1400 Bridge Pkwy Suite 101, Redwood City, CA 94065

Financials: SERIES E

DokuWiki

Highly versatile Open Source wiki software

3.90

Read Reviews
DokuWiki Icon

DokuWiki

19.50
★★★★★
★★★★★
Highly versatile Open Source wiki software

DokuWiki is an open source wiki software designed for companies to help create corporate knowledge base, private notebook, software manual, project workspace and CMS – intranet.

The primary features offered by the tool includes Simple and HTML syntax, page revisions, media upload, Customizable Interwiki links, namespaces content categorization, section editing, Toolbar and accesskeys, automatic table of contents, autosave, content locking, Index-based fulltext search, Pagecaching and Ajax-enhanced Interface. To help facilitate Access Control and Anti-Spam Measures, the tool offers read only pages, extended Access Control Lists, Spam blacklist, Delayed Indexing and Mail address obfuscation.

The platform does not require any database and utilizes plain text based files. The layout can be customized through multiple available templates and features can be extended via available plugins.

DokuWiki Icon
Highlights
Top Processes : Content management,Communication management,Sending & publishing communications
Top Features : Widgets,Templates,Recording

Vendor: DokuWiki

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What is Knowledge Management

Knowledge Management

Knowledge Management is about creating, storing, retrieving and sharing information and knowledge within an organization. The objective of knowledge management is to provide a one-stop-shop repository of information pertaining to the organization’s processes, knowledge, best practices, lessons learned, capabilities and so on. The core of this repository is the insights, experiences, and expertise of individuals serving in the organization that makes it a process-driven than a person driven culture.

What is Knowledge Management Software?

In order to inculcate an effective Knowledge Management culture, organizations adopt the usage of tools and software to capture, store and disseminate knowledge across the board. A robust Knowledge Management (KM) software is the key to integrate all verticals of an organization by means of information sharing.

The information and knowledge in any organization could be diverse, broad and deep across all levels of its existence. It is necessary to have access to such information quickly in a meaningful way, which due to the scattered nature, may not be easy. This is precisely where Knowledge Management software provides the much needed single platform through which you can access the needed information quite easily.

According to a market research study report, KM software market size is valued at USD 25.7 billion in 2021 and is expected to reach USD 73.16 billion by 2030, growing at a CAGR of 12.5% from 2022 to 2030.

With the proliferation of digital devices and online consumers, there is an increased need to provide top-of-the notch customer service. This has led to reduced call handling time, improved governance and increased customer satisfaction which has fueled the growth of the KM software market.

Key Benefits of Knowledge Management Software

In any organization, a well-organized knowledge management improves employee efficiency, customer and business satisfaction, and overall service quality. It provides a base for accurate and dependable data.

Data Availability 24x7

Knowledge Management Software supports a central repository of key organizational information such as processes and procedures, the current state of delivery, reusable templates and techniques, standardization of operations, FAQs, self-help guides, metrics for benchmarking your quality of deliverables, dashboards and so on. This provides a consistent and reliable view of this information that would, in turn, enable better customer satisfaction, speedier time to fix, greater productivity and increased collaboration and innovation across all levels of the organization.

Reuse

Often, business or customer challenges get repeated over a period of time. Therefore, the organization can learn from past experiences, devise mechanisms and solutions to avoid such repeated occurrences and enhance the productivity of its workforce. The KMS acts as a valuable source of information that can provide you with fixes to these issues and reduce the repeat factor, standardized documents, best practices, processes, and self-help guides that greatly enable the reuse of organization-wide approved artifacts and reduce the ongoing support effort.

The essence of Management is to make Knowledge productive

P D

Peter Drucker

Management Guru, Author, Speaker

Maintain Organization Continuity

Change is a constant phenomenon and organizations need to have processes and systems in place to have business continuity despite these changes. The changes could be in any dimension, be its new management, new team, new customer or new function to name a few. With Knowledge Management Software, you do not need to reinvent the wheel as the information is safely stored and organized. Your organizational knowledge stays in one place and current even if people come and go.

Key Benefits of Knowledge Management Software

Planning and Retrospective

Organizations continuously strive to set new benchmarks in their growth targets, delivery capability and evaluate the evolving business needs. This requires organizations to anticipate the upcoming business trends and transform them into full-scale business opportunities. The past data about winning or losing customers and related root cause analysis help in analyzing how to approach newer opportunities. Lessons learned from past experiences and best practices help a lot to increase employee productivity and customer satisfaction that in turn enhances the NPS of an organization. A well organized and designed KM system will provide the necessary information to help you with these business decisions. For instance, for any sales opportunity, you can review the past statistics pertaining to planned vs actual sales, sales by demography, what could have been done better for greater sales, how to extrapolate the sales trends in the past and plan for a growth trajectory and so on. The reuse of proven solutions rather than reinventing the wheel is another aspect where your customer satisfaction can be maintained or enhanced, increasing productivity and thereby better capacity utilization as well.

Who are the users of Knowledge Management Software?

Typically the software is used by any department of an organization.

The KM function head is responsible for the KM strategy, operations and staff that brings about the end to end implementation of the KM system.

The KM manager is the one who plans the KM rollout, identifies the plans of action, coordinates with the dependent departments, gets the required personnel to implement the system and provides the training plans to get everyone up to speed.

All the relevant stakeholders in an organization are part of the KM community who can don different roles while accessing the knowledge base. These roles could be creator, administrator, database analyst, planner, reporting lead, integration specialist and so on. The end-users could be either internal to the organization or external, depending on the need of the KM Software usage.

Why Knowledge Management Software is Important?

As organizations mature and businesses constantly evolve to meet the ever-increasing expectations of the customer, an accurate view of its current baseline of all its functions is of great importance. A robust KM system, therefore, serves as the backbone of any organization to keep pace with the current and future needs. If the use case of sales and marketing is taken into perspective, the KM system provides many benefits.

Reduce Training Time and Continual Learning

The sales representatives front end the engagement with your target customers and hence it is of utmost importance that they are effectively trained to sell your services and products. A good Knowledge Management Software does precisely this and provides the past and present data points thereby ensuring that the sales representatives understand the customer needs better and are able to tailor customized solutions. They are fully equipped with the customer context which is derived from KMS.

In addition as employees attrite or move to other opportunities within the organization, the Knowledge Management Software serves as the basis for new employee training thereby reducing the overall time needed to ramp up. This also helps existing employees refine their knowledge levels by leveraging the existing artifacts to bring them up to speed.

Improve Response and Service Time to Customer

A good knowledge base will have all the relevant information to act on customer queries, complaints or new business opportunities. The key is the time to respond and the quicker it is the better for the organization and your customer. Again in the sales paradigm, the sales representatives can independently assess the knowledge base and quickly turnaround the necessary information to the customer thereby increasing their productivity and efficiency.

It is observed that 80% of customers are asking 20% of all questions. It means that most questions were asked before. The usage of KM Software will reduce the sales and support requests by providing similarly already answered questions from your knowledge base to the customers. With further automation, answers can be provided in a self-help manner when there is a sales or support request.

You can also improve customer support quality and efficiency by getting it right the first time. Giving an accurate and professional answer could be as simple as redirecting your customers to one of the Knowledge Base articles.

Process Improvements through Customer Feedback

Customer feedback provides a great channel for gathering information about what could be improved and optimized. A well-designed Knowledge Management System gives you the capability to solicit customer feedback and suggestions in order to get insights into their thought process. These data points could then help to incorporate process improvements, functional changes, align to customer expectations, increase NPR and further enhance your knowledge management system with continuous improvements. You can tune your sales and marketing strategies by aligning to your customer feedback and thereby increasing your strike rate of winning new businesses.

Avoid Siloed Working of Teams

In today’s complex and distributed environment, the teams typically are in different geographies and time zones. It becomes increasingly difficult to be consistent in the way organizations operate, especially the sales and marketing teams that generate business. The knowledge base platform provides a seamless communication channel between the two teams and makes it easier to share product information, sales and marketing promos, industry trends, analytics and so on thereby ensuring that the teams are on the same page and there is no element of surprise.

Key Features of Knowledge Management Software

Key Features of Knowledge Management Software

Search and Navigation

Since the KM system has a vast amount of different types of information, the user needs a good search mechanism to get access to the right information. KM systems can come with a rudimentary search mechanism based on filters or can incorporate a more sophisticated search engine. It also needs to provide good navigation capability. Some of the common navigation mechanisms like tree view, category-based are widely used. The user can search for information through the use of filters to narrow down the results in the KM system. In addition, the use of artificial intelligence capabilities enhances search experience.

Knowledge is power, but has little value unless it is easily accessed and put into practice

M G

Melany Gallant

Author, Content Manager

Information Consolidation

Ability to gather and consolidate disparate and divergent data from different sources and provide a single platform to process this data into meaningful information.

Collaboration and Information dissemination

To enable the stakeholders to collaborate in real-time and be able to share information through different sets of artifacts.

Content Editors

Knowledge Management Software should provide an easy mechanism for content creators to produce content with user-friendly editors, styling tools.

Executive reporting and dashboards

Access the needed information through analytics and dashboards. This provides an end to end view of all data points and enables senior management to make appropriate business decisions

Authentication and Authorization

Provide access control to your knowledge center and set roles and access levels for administrators, managers, and employees. You can also set permissions for internal or external groups of stakeholders who can access the portal.

Centralized storage

Modern Knowledge Management Software are cloud-based solutions that provide a secure and central environment to your organization’s Knowledge Database. However, large enterprises prefer to have an on-premise deployment of Knowledge Management Software.

Customization

A key feature of a KMS is to allow customization at different levels of the portal - user interface, integration with other applications, seamless data import/export capability, executive dashboarding and so on

Version control

You will have visibility into who last created, updated and accessed the content. The latest versions are always visible but you can also retrieve the older versions if needed

How to Choose Right Knowledge Management Software

Choosing the right software will go a long way in creating the capability for knowledge management. The key parameters to be considered during the process of shortlisting the tool are as follows:

Define your company requirements

Who would be the users of the KM system? Will it be used internally or be exposed to external customers as well?

Are you looking for a cloud-based solution or on-premise or a mix of both?

Does the tool provide customization ability and integration layer to connect to other subsystems of the organization?

Features provided by KMS

Evaluate the list of features that the tool provides by default and how much you will need to customize to meet your requirements.

Key features that a typical software vendor will provide are listed in this document but other vendors may provide added features like mobile app solution, unlimited capacity, discounted licensing fees, slice and dice analytics and so on. You need to consider these factors before deciding your final choice of the vendor

How is the user interface implemented for your usage? It needs to be intuitive. Does the interface provide you at a glance how to do basic functions like search, reporting and content management?

Training and Support

Assess the learning curve for the users of the system. Does the company offer good technical support, user support, guides, tutorials and training? Is there an online forum of the user community to share tips and solutions to common problems? Do you have visibility of the product roadmap and upgrade cycles, communication through various channels like voice, email, chat and so on?

Total Cost of Ownership

The cost of implementing a good and robust KMS involves not only the cost of the software but also necessary infrastructure to deploy and the people who are required to maintain it. Cloud-based solutions would have lesser overheads and be more suited to mid-tier companies. But companies who need an on-premise solution need to consider additional costs.

Also, investment in KMS is a long term decision and hence ongoing cost would have a bearing.

What are the challenges in adopting Knowledge Management Software?

You have to ascertain whether you have the need to invest in formal Knowledge Management Software considering the size of your company, the complexity of the projects undertaken and the diversity of the departments involved in the overall workflow. How does the manual effort currently function and does it necessitate the need for automation?

Knowledge Management is a means, not an end

B G

Bill Gates

Microsoft

Training and rollout to all relevant stakeholders are of prime importance in adopting the software. Each and every stakeholder should be comfortable with using the software on the expected lines.

The software vendor needs to have a good track record of technical and user-based support and training for the users of the software. As stated above, this could pose a major challenge if not given its due importance.

For the first time users of the Knowledge Management Software, they should brace for resistance from people within and outside the organization. The organization must use a top-down approach to communicate the benefits and value of the KM system in terms of efficiency, productivity and cost savings. This management of change is extremely important to ensure that all the involved stakeholders are on the same page.

Once the system is in place, the other challenges will be around keeping the momentum going, ensuring that all stakeholders understand its value and accepting it as part of their work and always keep it current and relevant. Often, KM is considered as a peripheral activity and hence needs constant motivation, incentives, and senior management support,

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112 Knowledge Management Software

Notejoy

Notejoy – Collaborative notes for you and your team

4.30

Read Reviews
Notejoy Icon

Notejoy

4.30
★★★★★
★★★★★
Notejoy – Collaborative notes for you and your team
Highlights
Top Business Usecases : Collaboration,Training & onboarding,Knowledge management
Top Features : Personalization,Templates,Recording
Notejoy Icon

Vendor: Notejoy, Inc.

Company Size: 1-10

HQ Location: Menlo Park, CA US

Financials: PRIVATE

ThoughtFarmer 9

ThoughtFarmer 9 - Intuitive Intranet Software

4.60

Read Reviews
ThoughtFarmer 9 Icon

ThoughtFarmer 9

4.60
★★★★★
★★★★★
ThoughtFarmer 9 - Intuitive Intranet Software
Highlights
Top Business Usecases : Engagement management,Engaging and following up,Collaboration
Top Features : Personalization,Templates,Feedback surveys
ThoughtFarmer 9 Icon

Vendor: OpenRoad Communications Ltd.

Company Size: 11-50

HQ Location: #210 - 12 Water Street, Vancouver, BC V6B 1A5, CA

Financials: PRIVATE

PHPKB Knowledge Management Software

Knowledge Management Software to share knowledge with the team

4.00

Read Reviews
PHPKB Knowledge Management Software Icon

PHPKB Knowledge Management Software

4.00
★★★★★
★★★★★
Knowledge Management Software to share knowledge with the team

PHPKB is a secure knowledge management software that allows teams of all sizes to create, share, upload, and collaborate around content. PHPKB is perfect for any team, department, company or organization that is looking for a useful way to securely, easily and meaningfully share knowledge with users, customers and staff.

Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Sharing knowledge
Top Features : SEO,Recording,Ticketing
PHPKB Knowledge Management Software Icon

Vendor: Chadhury Software Private Limited

Company Size: NA

HQ Location: 139 Cheema Nagar Extension, Mithapur Road, Jalandhar, Punjab, INDIA 144003

Financials: PRIVATE

AgilityPortal

Employee Digital Workplace Software

4.00

Read Reviews
AgilityPortal Icon

AgilityPortal

4.00
★★★★★
★★★★★
Employee Digital Workplace Software
Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Personalization,Alerts: popups & Notifications,Dashboard
AgilityPortal Icon

Vendor: AgilityPortal Ltd.

Founded: 2019

Company Size: 1-10

HQ Location: 20-22 Wenlock Road, London, N1 7GU, United Kingdom.

Financials: PRIVATE

Answerbase

Q&A Community and Support Software

4.57

Read Reviews
Answerbase Icon

Answerbase

4.57
★★★★★
★★★★★
Q&A Community and Support Software

Answerbase is a Q&A Platform that enables setting up of a knowledge base with Q&A content for the business, assists in ecommerce conversion rate optimization, and positively impacts SEO. It can be used in businesses of all sizes including large enterprises.

Highlights
Top Business Usecases : Engagement management,Engaging and following up,Knowledge management
Top Features : SEO,Widgets,Gamification
Answerbase Icon

Vendor: Answerbase

HQ Location: Europe Barcelona, Spain

Elevio

Contextual Support Playbook - Elevio

4.64

Read Reviews
Elevio Icon

Elevio

4.64
★★★★★
★★★★★
Contextual Support Playbook - Elevio
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Engagement management
Top Features : Ticketing,Widgets,Personalization
Elevio Icon

Vendor: Elevio Pty. Ltd

Company Size: 01-10

HQ Location: Level 2 / 696 Bourke Street, Melbourne, Victoria 3000, AU

Financials: SEED

PhaseWare Tracker

The fully configurable customer support solution

4.46

Read Reviews
PhaseWare Tracker Icon

PhaseWare Tracker

4.46
★★★★★
★★★★★
The fully configurable customer support solution
Highlights
Top Business Usecases : Helpdesk management,Knowledge management,Contact list management
Top Features : Ticketing,Recording,Dashboard
PhaseWare Tracker Icon

Vendor: PhaseWare

Company Size: 11-50

HQ Location: 1700 Redbud Blvd Suite 190 McKinney, TX 75069, US

Financials: PRIVATE

Panviva

Knowledge Management - Connect, Collaborate and Communicate

4.70

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Panviva Icon

Panviva

4.70
★★★★★
★★★★★
Knowledge Management - Connect, Collaborate and Communicate

Panviva is an omnichannel Knowledge Management system designed for contact center, executives and digital evangelist to help improve employee performance and increase customer satisfaction.

Highlights
Top Business Usecases : Helpdesk management,Knowledge management,Engagement management
Top Features : Alerts: popups & Notifications,Personalization
Panviva Icon

Vendor: Upland Software, Inc.

Founded: 2010

Company Size: 251-500

HQ Location: Frost Bank Tower 401 Congress Avenue, Suite 1850 Austin, TX 78701-3788

Financials: PRIVATE

BlueSpice MediaWiki

BlueSpice is the enterprise distribution of the famous Wikipedia software MediaWiki.

4.00

Read Reviews
BlueSpice MediaWiki Icon

BlueSpice MediaWiki

4.00
★★★★★
★★★★★
BlueSpice is the enterprise distribution of the famous Wikipedia software MediaWiki.
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Workflow management
Top Features : Alerts: popups & Notifications,Personalization,Dashboard
BlueSpice MediaWiki Icon

Vendor: Hello World

Company Size: 11-50

HQ Location: Maximilianstraße 9, Regensburg, Bayern 93047, DE

Financials: PRIVATE

KMS Lighthouse

KMS lighthouse: Knowledge Management System

4.25

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KMS Lighthouse

4.25
★★★★★
★★★★★
KMS lighthouse: Knowledge Management System
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Engagement management
Top Features : Personalization,Ticketing,Templates
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Vendor: KMS Lighthouse Ltd

HQ Location: Woburn, Massachusetts

USU Knowledge Management Platform

Sharing Knowledge in every Customer Service....

4.43

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USU Knowledge Management Platform

4.43
★★★★★
★★★★★
Sharing Knowledge in every Customer Service....
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Customer feedback management
Top Features : Bot
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Vendor: USU Software AG

HQ Location: 20 Guest St., Suite 202 Boston, MA 02135

Document360

The Knowledge Base Platform, engineered for growing companies

4.44

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Document360

4.44
★★★★★
★★★★★
The Knowledge Base Platform, engineered for growing companies

Document360 is the No#1 rated Knowledge base software that is specifically engineered for growing companies. It helps to create a private, internal and customer-facing Knowledge Base include FAQ pages, product documentation, SOPs, ticket deflection, call centre knowledge base and many more.

Highlights
Top Business Usecases : Knowledge management,Sending & publishing communications,Communication management
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Vendor: Document360 Limited

HQ Location: LEFA Business Park, Planwell House, 35 Edgington Way, Sidcup DA14 5BH, United Kingdom

ServiceNow® Knowledge Management

Knowledge Management | ServiceNow

4.36

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ServiceNow® Knowledge Management

4.36
★★★★★
★★★★★
Knowledge Management | ServiceNow
Highlights
Top Business Usecases : Knowledge management,Workflow management,Helpdesk management
Top Features : Dashboard,Ticketing
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Vendor: ServiceNow, Inc

Company Size: 5001-10000

HQ Location: 2225 Lawson Lane, Santa Clara, CA 95054, US

Financials: IPO

Serviceware Knowledge (formerly SABIO)

A single source of truth for your knowledge

4.61

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Serviceware Knowledge (formerly SABIO)

4.61
★★★★★
★★★★★
A single source of truth for your knowledge

SABIO is a Knowledge Management Software. SABIO offers customer service organizations a single and centralized platform from which to manage complex information. It caters to multiple segments including customer service, sales, marketing, field services, human resources and IT.

Highlights
Top Business Usecases : Knowledge management,Communication management,Sending & publishing communications
Top Features : Ticketing,Personalization
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Vendor: SABIO

Company Size: 51-200

HQ Location: Schützenstraße 5, Hamburg, Hamburg 22761, DE

Financials: PRIVATE

Lookeen

The search solution for emails, files, and important documents

3.95

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Lookeen

3.95
★★★★★
★★★★★
The search solution for emails, files, and important documents
Highlights
Top Business Usecases : Workflow management,Sales document management,Proposal & quote management
Top Features : Recording,Widgets,Personalization
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Vendor: Lookeen GmbH

Company Size: 11-50

HQ Location: Kaiserstrasse 241, Karlsruhe, Baden-Württemberg 76133, DE

Financials: NA

UiPath Task Capture

Easily create process maps and documentation ​

4.23

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UiPath Task Capture

4.23
★★★★★
★★★★★
Easily create process maps and documentation ​

StepShot is a document management software designed to help companies increase the productivity of their teams and promoting the documentation culture. The tool helps the software engineers and developers create documentations like technical instructions, screenshot-based IT documents, user manuals, and step-by-step reference guides.

Highlights
Top Business Usecases : Playbook creation,Knowledge management,Workflow management
Top Features : Recording,Templates,Capture screen
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Vendor: UiPath, Inc.

HQ Location: 90 Park Ave, New York, 10016, US

ProProfs Knowledge Base Software

Free Knowledge Base Software | Create Online ... - ProProfs

4.43

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ProProfs Knowledge Base Software

4.43
★★★★★
★★★★★
Free Knowledge Base Software | Create Online ... - ProProfs
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Collaboration
Top Features : Ticketing,Templates
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Vendor: ProProfs

Company Size: 11-50

HQ Location: Los Angeles , Calfornia

Financials: PRIVATE

Slite

One Combined Workspace. All Your Team Documentation.

4.71

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Slite

4.71
★★★★★
★★★★★
One Combined Workspace. All Your Team Documentation.

Slite is a combined workspace designed to help enterprises manage teams working across multiple time zones and vertical. The tool is leveraged for creating knowledge bases, employee onboarding, project documentations and team meetings.

Highlights
Top Business Usecases : Collaboration,Training & onboarding,Knowledge management
Top Features : Templates,Personalization,Alerts: popups & Notifications
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Vendor: Slite, Inc.

Company Size: 11-50

HQ Location: Paris, Paris, Paris 75009, FR

Financials: SERIES A

HelpDocs

HelpDocs - Knowledge Base Software

4.25

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HelpDocs

4.25
★★★★★
★★★★★
HelpDocs - Knowledge Base Software
Highlights
Top Business Usecases : Knowledge management,Helpdesk management,Sending & publishing communications
Top Features : Widgets,Ticketing,Personalization
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Vendor: HelpDocs Ltd

Company Size: 01-10

HQ Location: Iceni Court, Delft Way, England, Norwich, Norfolk NR6 6BB, GB

Financials: PRIVATE

MyHub

Intranet software to drive efficiency..

4.47

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MyHub

4.47
★★★★★
★★★★★
Intranet software to drive efficiency..
Highlights
Top Business Usecases : Engagement management,Engaging and following up,Knowledge management
Top Features : Personalization,Templates
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Vendor: MyHub Intranet Solutions Limited

HQ Location: Devonport, Auckland, NZ

X1 Search

X1 Search - Find Any Document or Email in Under a Second

4.60

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X1 Search

4.60
★★★★★
★★★★★
X1 Search - Find Any Document or Email in Under a Second
Highlights
Top Business Usecases : Workflow management,Social media management,Conference call management
Top Features : Personalization
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Vendor: X1, Inc.

Company Size: 11-50

HQ Location: 130 W. Union St., Pasadena, CA 91103, US

Financials: SEED

WayWeDo

Way We Do | easily document processes

4.00

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WayWeDo

4.00
★★★★★
★★★★★
Way We Do | easily document processes
Highlights
Top Business Usecases : Engagement management,Engaging and following up,Workflow management
Top Features : Dashboard,Recording,Templates
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Vendor: Way We Do Pty Ltd.

HQ Location: 138 Juliette St, Brisbane, Queensland 4120, AU

Auros

Knowledge Aware Software

4.45

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Auros

4.45
★★★★★
★★★★★
Knowledge Aware Software

Auros is a knowledge management system that develops next-generation knowledge-based solutions and to provides services that promote and enable their adoption. It equips employees with the most up-to-date and accurate knowledge of exactly when and where it’s needed. It helps to improve organizational efficiency, effectiveness, and product quality.

Highlights
Top Business Usecases : Knowledge management,Workflow management,Playbook creation
Top Features : Calculator
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Vendor: Auros Knowledge Systems.

HQ Location: 19575 Victor Pkwy, Livonia, Michigan 48152, US

harmon.ie

harmon.ie Enterprise on the App Store - apps.apple.com

4.00

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harmon.ie

4.00
★★★★★
★★★★★
harmon.ie Enterprise on the App Store - apps.apple.com

harmon.ie is a knowledge management platform that brings Microsoft Teams, SharePoint, and Outlook together to better manage information and improve email management. It helps to enhance customer relationships and improve internal communication.

Highlights
Top Business Usecases : Collaboration,Advertisement,Sales document management
Top Features : Recording
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Vendor: harmon.ie Ltd

Company Size: 51-100

HQ Location: Milpitas, California

Financials: PRIVATE