Real-World Case Studies and Customer Success Stories with DocuWare

DocuWare Cloud helped FinFerries digitize HR processes and contract management. Before, manual paperwork caused delays and lost documents. Now, employment contracts are created and signed digitally i...n minutes. HR staff use DocuWare daily for contract workflows and other tasks. The system improves onboarding, protects sensitive data, and boosts employee satisfaction. FinFerries also benefits from better employer branding in a competitive job market.
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Denver Cold Storage & Denver Logistics had problems with a paper-based system for handling invoices. They used DocuWare to digitize their accounts payable process. Now, they can track invoices in rea...l time and avoid duplicate payments. The new system saves time and makes cash flow management easier. They plan to expand DocuWare to their customer service department soon.
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DocuWare Cloud helped Giebeler-Feuerschutz speed up order processing by integrating with their ERP system. The company used DocuWare's AI-based Intelligent Document Processing to extract data from in...voices with many line items. This made their work faster and more accurate. Employees no longer need to search for documents by hand. The switch to digital processing improved productivity and made the company more attractive to tech-savvy workers.
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IAM Advisory wanted to digitize their account management and document storage. They tried building their own system but it was costly and not working well. They chose DocuWare, which had the features... they needed. They scanned and indexed all their paper documents into DocuWare and now work completely paperless. DocuWare's auto indexing saves them time, and they can work remotely. The team stores over 50,000 documents and adds 50 to 100 new ones each week.
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Club Atlético Osasuna had problems managing paper and digital invoices as the club grew. They decided to digitize their document management and moved to DocuWare Cloud in 2023. Now, about 100 invoice...s per week are processed electronically and shared with seven departments. Employees approve invoices using digital stamps, and the system sends reminders. The new system made the accounting department more productive and improved data security. Osasuna plans to expand the use of DocuWare to more areas in the future.
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WMM Group is a Swiss consulting company. They wanted to make their work with documents faster and easier. They used DocuWare to digitize and manage documents for their asset management, tax, and real... estate services. This helped their 80+ employees work better with over 2,500 customers. The new system saved time, made work simpler, and improved service quality. WMM Group now has a better way to grow and help their clients.
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Maryland Management Company needed a faster way to store and transfer tenant applications and leases. Before, it took over a week to process documents, and finding leases was hard. They used DocuWare... to scan and route documents with barcodes and electronic workflows. Now, they can find documents in seconds instead of hours or days. They saved at least 100 hours a month in their Bookkeeping and Credit departments. Order Processing staff also recaptured 15 hours of work time per week.
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DocuWare helped Endangered Wildlife Trust digitize and automate its document management. The non-profit faced slow, manual processes for procurement and accounting. DocuWare replaced Excel forms and ...email approvals with digital workflows and secure archiving. Integration with SharePoint and Sage Intacct made adoption easy and data transfer automatic. The team now tracks approvals in real time and spends less time on admin. This lets them focus more resources on wildlife conservation.
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The Town of Henrietta had a problem with too many paper records. They needed to store and find documents quickly and save money on storage. They used DocuWare to digitize and organize their files. No...w, staff can find documents in seconds instead of days. They saved over $20,000 a year on storage. They saw a return on investment in 15 months.
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Porter County Sheriff's Department had problems with slow, paper-based document management. Staff spent too much time filing and retrieving warrants, case reports, tickets, and jail records. They use...d DocuWare to scan and store documents electronically. Now, warrants and case reports are available quickly. Staff can find tickets and jail records easily. The new system saves time and helps employees serve the county better.
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Brother International wanted to standardize and automate their invoice approval process across 16 European countries. They chose DocuWare Cloud to replace paper-based workflows and improve flexibilit...y. The solution was rolled out quickly, with each country taking about eight weeks to implement. Employees can now access documents from anywhere and no longer need to enter data manually. The new system has freed up resources and improved control and security for audits.
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AquaPhoenix Scientific makes chemical testing kits. They had trouble managing many custom orders and lots of paperwork. They used DocuWare to digitize and organize their documents. This made it easy ...to find information and improved their workflow. Document searches now take seconds instead of up to an hour. They reduced paper storage from 160 boxes to 20 boxes. Their return on investment improved as they added more processes to DocuWare.
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Salco Products needed a better way to store and manage documents for compliance. They chose DocuWare to help organize and keep track of important files. The company moved over 718,000 documents to Do...cuWare and now uses over a terabyte of storage. DocuWare helps them manage more than 30 workflows, including handling customer complaints and updating technical drawings. Now, Salco Products can always find their documents and stay organized for audits.
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M.H. EBY Inc. needed to keep their business running during the Covid pandemic. They wanted to automate their Accounts Payable process so invoices and purchase orders could be approved from anywhere. ...They used DocuWare to set up simple workflows and later expanded to more complex processes. The Parts Sales team can now find parts quickly after scanning 50,000 part numbers. DocuWare also helped the Manufacturing team by grouping work order documents automatically. The company now manages over 1 million documents and continues to add more each year.
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Fletcher Jones Motorcars had too many paper files and not enough office space. Employees had trouble finding documents, and storing paper cost $40,000 a year. They used DocuWare to scan and store sal...es and repair documents electronically. Now, employees can find information quickly online. The company saved money, improved customer service, and gained more office space. Job satisfaction and productivity also went up.
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Sport Auto Plus GmbH is a car rental start-up in Germany. They wanted to digitalize all their processes to grow quickly. They used DocuWare Cloud and Intelligent Document Processing to manage documen...ts and automate workflows. The system helps process invoices and traffic violations, even with many document types. After six months, they received over 3,000 orders and had about 1,000 vehicles on the road. The IDP solution now recognizes 90% of data from scanned documents.
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HVVG manages a network of assisted living and nursing home facilities. They had slow and error-prone invoice processing with lots of manual work. They used DocuWare Cloud with AI-based Intelligent Do...cument Processing to digitize and automate their processes. The new system reads and indexes invoices automatically, reducing manual work. HVVG saved almost 70 percent of the time spent on invoice processing. Employee adoption of the new system was high.
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DocuWare Intelligent Document Processing (IDP) helped Piening Personal automate the extraction of data from time tracking documents. Before, the company relied on manual entry and rule-based systems,... which were slow and needed constant updates. With DocuWare IDP, the AI learns and improves, reducing routine work and saving time for staff. The system now processes about 1,000 documents each month, with only the most complex cases needing manual checks. This solution helps Piening Personal handle payroll peaks and improves billing efficiency.
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