Real-World Case Studies and Customer Success Stories with Submittable

Zengine helped the Virginia Sheriffs' Institute fix a slow, paper-heavy scholarship process. Before, staff spent days sorting paper, emails, and... faxes. With Zengine, everything moved online. The team now saves over two days of manual work. They focus more on students and less on paperwork. Built-in tools like a letter generator make tasks faster and easier.
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Submittable helped The Scientista Foundation manage the Born Seekers Fellowship, awarding $20,000 to four women in STEM. The platform made... it easy to collect and review 361 video applications, saving the team over 90 hours in the first round. Reviewers used custom forms and bulk email features to streamline the process. Submittable's customer service and built-in tools improved efficiency for both applicants and reviewers.
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Zengine helped Texas State Affordable Housing Corporation move from paper to a digital grant management system. They needed integrated reporting,... two-step reviews, and better backend access. Zengine made it easy for multiple staff to review and manage applications. The team found navigation and email features much more intuitive. Staff now prefer Zengine for its all-in-one access and improved workflow.
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Submittable helped Starkville Area Arts Council save over 80 hours per year by streamlining grant, scholarship, and festival management. The platform's integrated... payment processing reduced risk and eliminated lost checks. SAAC improved workflow, reduced paper files, and made collaboration easier. Volunteers and board members now find the process simple and efficient. The time saved lets SAAC focus on growing its arts programs.
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Submittable’s grant management software helped New Belgium Family Foundation save time and improve board meetings. The foundation used to manage... grants by email and spreadsheets, which was slow and hard. With Submittable, they found the form builder easy and the review features strong. Board members can vote and give feedback before meetings. Grantees like the clear process and the ability to save applications. The foundation now works faster and helps more organizations.
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Submittable helped the National Council of Structural Engineers Associations (NCSEA) launch awards 80% faster and cut review time in half. NCSEA used to... manage awards with paper forms and struggled with tracking entry fees. Submittable's centralized platform made it easy to collect entries, process payments, and manage reviews online. Members found the new system much easier to use. The platform also supports NCSEA's grants, scholarships, and surveys.
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Submittable helped Houston Minority Supplier Development Council (HMSDC) save over two weeks of staff and reviewer time per award cycle. HMSDC used Submittable... to streamline and scale their awards nomination process, reducing manual work and email overload. The platform made it easy to collect, analyze, and manage data for award nominations. Submittable’s onboarding services helped HMSDC improve their process and applicant experience. HMSDC also launched a new elections process and plans to open nominations year-round.
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Submittable helped the Honnold Foundation manage a surge of over 700 grant applications in just one week. The platform replaced... a slow, email-based process with an easy-to-use form builder and streamlined review tools. This saved the small team hours and reduced stress. Submittable enabled global reach, with applications from 90 countries, and improved accessibility for non-native English speakers. The foundation now builds stronger relationships with community partners and supports solar energy projects worldwide.
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Submittable helped Brooklyn Arts Council manage three grant programs with less paperwork. Before, the team tracked applications and reviewed documents... by hand. Now, Submittable lets them organize, track, and archive data online. The team created over 120 unique forms for grants, hiring, and more. Features like tagging and assignments keep everyone on task. The platform saves time and helps them serve the Brooklyn community better.
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The Appalachia Regional Food Business Center wanted to help small and mid-sized food producers in rural areas. They needed to... launch a new grant program and make it easy for people who were not used to applying for funding. ARFBC used Submittable to build a simple and accessible application process. They also trained reviewers and made sure the process met USDA rules. With Submittable, ARFBC was able to start a program that will give over $16 million in grants to local farmers and food businesses.
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The Lindsey Vonn Foundation wanted to reach more diverse girls and better measure their impact. Their old technology could not... support their growth. They chose Submittable for its easy-to-use software and strong support team. Submittable helped them track who they reached and improved their reporting. The Foundation now feels ready to grow and support more girls.
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The Jeannette Rankin Women’s Scholarship Fund wanted to make it easier for women to apply for scholarships. Their old online... system was hard to use and stopped many women from finishing their applications. They switched to Submittable to make the process simple and easy. More women started and finished their applications right away. The new system also helped the staff train and manage many reviewers quickly. This led to more completed applications and a smoother review process.
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Submittable helped Cal Poly's Center for Innovation and Entrepreneurship manage nearly 700 entries across 7 programs. The university needed a... fair, efficient submission management tool for diverse innovation programs. Submittable replaced a manual, error-prone process with a central platform. The team saved time, improved accuracy, and used anonymous review to ensure fairness. Reviewers now collaborate easily and award the best ideas on a level playing field.
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Submittable helped Ball State University simplify its internal grants process. The Sponsored Projects Administration used to manage hundreds of applications... and attachments by email, which was slow and error-prone. With Submittable, they now review and manage grants in the cloud. The team saw a 10% reduction in review time and saved 10 hours of labor each week. Reviewers enjoy the new process and compliance is easier to track.
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The Tennessee Board of Regents needed to manage grant programs for nearly 40 colleges. They struggled with too many applications,... time-consuming admin work, and lack of organization. Reviewing applications by email and PDF became overwhelming as applications nearly doubled. They used Submittable to streamline the process. This helped them cut program time-to-launch from one week to one hour and saved hundreds of hours building grant programs.
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The University of California Humanities Research Institute needed a better way to manage grant applications. Their old in-house system was... hard to use and caused problems for applicants. They switched to Submittable for its simple interface and easy process. The new system saved time and made it easier for both staff and applicants. Reviewers found it much easier to use and could work more efficiently. The change led to fewer last-minute problems and better collaboration.
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National Geographic's Educator Certification Program had a complicated process using multiple apps and spreadsheets. They switched to Submittable to manage... everything in one place. The new system is more affordable and user-friendly. Staff and teachers save time and can edit reports easily. The team now saves over 40 hours each month and has no lost applications. This lets them focus on growing the program for teachers and students.
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Submittable helped the Montana Department of Commerce's ICED program save $4,300 per grant cycle and gain three weeks of staff time. The grant management... software replaced manual spreadsheets and paper applications, making the process easier for all users. ICED saw a 20% increase in applications after switching to Submittable. The team now spends less time on paperwork and more time on their mission to support Native American businesses. Submittable improved accessibility and made the review process more efficient for a 75-person team.
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Zengine helped the Georgia Department of Natural Resources manage $750,000 in annual grant funds. The team replaced a manual, paper-based... process with Zengine's staged application system. This made it easier to track data and generate reports. Applicants now have a smoother experience. The new process supports better grant management and coastal resource protection.
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Submittable helped the City of Inglewood launch a property tax relief program in under a month. The city wanted to... support homeowners who missed out on previous relief programs. A three-person finance team, with help from U.S. Bank and Submittable, set up a secure and easy-to-use online application. The program sent $500 payments to 4,730 residents, distributing $2.3 million. The team overcame challenges like a tight timeline and residents with limited computer skills.
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A state education department managed a scholarship program for low-income students. The team faced many manual tasks, which caused delays... and mistakes. They needed to automate data extraction, improve the application process, and clean up their data. They chose new software to help with these problems. The new system saved them thousands of hours and made the process easier for families.
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The State of Montana needed to quickly distribute $1. 25 billion in CARES Act funds during the COVID-19 crisis. They...chose Submittable to manage emergency grant applications. The platform helped them build forms fast and train 300 reviewers easily. Submittable made it simple to move old paper processes online. The system handled over 18,000 applications and allowed flexible, mobile-friendly submissions. This helped Montana deliver aid quickly and efficiently.
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Submittable helped the Low Income Investment Fund (LIIF) modernize its grant management for early care and education. LIIF moved from... paper to a digital platform, making applications easier and more accessible. Over 12,000 applicants have used the new system since 2020. Submittable's features reduced admin time and errors, and improved trust with applicants. The process is now more equitable and efficient for community-based child care providers.
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NorthRock Partners wanted to boost employee giving and volunteering. They used Bright Funds to launch programs with giving credits and... donation matching. Employees could join board service programs and the Impact Council. The company ran special campaigns for urgent causes. After launching, 56% of employees joined in three months. In 2022, NorthRock donated $15,000 in matching funds.
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StoneX is a financial services company with over 60 offices worldwide. Their HR team struggled with low employee participation and... heavy administrative work using their old CSR software. The software was hard to use, lacked support, and required manual tasks like currency conversion and donation matching. StoneX switched to Bright Funds by Submittable. The transition took only four weeks and did not disrupt their giving program. The new platform made giving more personal for employees and reduced the workload for the HR team.
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Submittable helped University Press of Colorado streamline their book proposal process. Before, submissions came in many formats and to the... wrong people. Now, tailored forms and automatic routing save time and improve submission quality. The press publishes about 50 books each year and released 55 titles in 2017, with nine winning awards. Submittable's features like auto-response templates and custom reviews help a small team manage projects and keep communication clear.
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Submittable helped Poetry Magazine handle over 190,000 submissions since 2011 with a staff of just six. The platform replaced manual... tracking and hard copy mail, saving time and streamlining the submission process. Poetry Magazine now finds more diverse voices and manages a higher volume of quality submissions. Staff praise Submittable's customer service and easy-to-use workflow tools. The solution supports the magazine's mission to discover new poets and maintain its leading status in publishing.
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Submittable helped Owl Canyon Press run a unique short story contest. The platform made it easy to organize, judge, and... promote the event. Owl Canyon Press received nearly 1,000 submissions from 33 countries. Submittable's marketing services grew their audience and saved time on contest management. The team published an anthology with the winners and finalists.
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Frost Bank wanted to improve their Philanthropic Services for clients. Their old process caused inconsistent client experiences and wasted employee... time. They could not scale or grow their program. They chose Submittable to fix these problems. With Submittable, they gained better control of data and improved client and applicant experiences. Employees found the new system easier to use and could help clients faster.
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U. S. Bank and Submittable worked together to help a state run a relief program for COVID frontline workers. They...processed over 1.2 million applications in 45 days. Submittable created a multilingual portal that filtered and verified applicants automatically. U.S. Bank and Submittable disbursed $500 million, with 97% of recipients getting funds within three days. Their efforts stopped at least $2.2 million in fraud. The program won the 2023 Banking Tech Award for Best Bank & Fintech Partnership.
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DigitalOcean wanted to improve employee engagement and referrals. They worked with Bright Funds to launch a new employee referral incentive... program. Employees received a cash bonus and a charitable donation for each successful referral. The program included extra rewards for larger donations and public recognition. As a result, DigitalOcean achieved a 43% employee participation rate, which is four times the industry average.
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Dell Technologies needed a better way to manage their Proven Professional Knowledge Sharing program. They used Submittable to bring all... their tools and processes into one place. The transition was smooth and easy for everyone involved. Submittable made it easier to review submissions, collect feedback, and keep data reliable. Judges and authors found the platform simple and helpful. The software also helped Dell run anonymous reviews and follow strict bias guidelines.
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NBCUniversal Talent Infusion Programs wanted to find and support new creative talent but faced challenges with thousands of applications. They used Submittable... to organize their filing, emailing, judging, and scoring processes. The software made it easier for reviewers to manage applications and saved time for both administrators and reviewers. NBCU TIPS saved at least 280 hours per year for administrators and at least 16 hours during a single initiative. The extra time allowed the team to focus on important program goals instead of administrative work.
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Submittable helped London Photo Festival run photo contests 75% faster. The festival used Submittable’s gallery feature to manage submissions and... voting. Before, setting up new contests took days. Now, it takes just one hour. The platform made it easy for judges and artists to participate. This improved the experience for emerging photographers and organizers.
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Submittable helped AT&T exceed its film submission goal in just three weeks. AT&T used Submittable’s review platform and marketing services... to attract filmmakers for the AT&T Film Awards. They reached their 1,000 video submission target early, receiving entries from 41 states. The collaborative review process made it easy to shortlist winners. Submittable’s large creative network and contest management tools drove strong results for AT&T.
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AIA California needed an easy-to-use awards management software for their many programs. Their old system with Dropbox and email was... hard to manage and did not look professional. They chose Submittable because it was affordable, modern, and customizable. The platform made it much faster to build forms and link documents. Administrators, judges, and volunteers found it very user-friendly. Customer service was also very responsive and helpful.
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Volunteer by Submittable helped Trulieve boost employee volunteer participation by 55%. Trulieve, a medical cannabis company, struggled with manual processes... and low engagement. Submittable's platform made sign-ups easy and centralized event management. Employee participation grew from 500 to nearly 800. The solution improved reporting and reduced administrative work for the CSR team.
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Nike and BIKETOWN wanted to run a bike design contest in Portland. They used Submittable to collect art from local... artists and let the public vote on designs. Submittable helped them build a custom application and show the finalists in an online gallery. Five winning designs were chosen and added to the BIKETOWN bike fleet. The contest helped artists like Marguerite Schumm gain recognition and new job opportunities.
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Submittable helped MiiR centralize its grantmaking and community marketing. Before, MiiR used scattered Google sheets and struggled to track KPIs... and donations. With Submittable, the team now collects and manages data in one place. This makes it easier to support nonprofits and track program results. The platform also improves access and equity for nonprofit partners.
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Submittable helped Porter Flea, a Nashville handmade goods market, replace manual spreadsheets with a streamlined vendor application review process. The platform saves... at least eight hours per reviewer and allows the team to start jurying as soon as applications open. Porter Flea now handles over 300 applications per event and has processed more than 4,300 applications since adopting Submittable. The drag and drop form builder and easy exporting features make the process user-friendly and efficient. Vendors and applicants enjoy a smooth, professional experience.
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Submittable helped North Star Fund move from spreadsheets to a single grant management platform. The foundation supports grassroots organizing in... New York, focusing on racial, gender, and economic justice. Submittable made the application process easier for both staff and applicants. Reviewers use the platform’s centralized review and scoring features. The system saves time for community organizers and supports participatory grantmaking. North Star Fund received positive feedback on the platform’s intuitive design.
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Submittable helped Meta run its Black and Latinx creator programs. Meta needed a secure, easy-to-use platform to manage thousands of... applications. Submittable let them batch, review, and score applicants by specialty. The platform provided strong data security and real-time reporting. Meta used these tools to select about 140 creators from 8,000 applicants and ensure an inclusive, smooth process.
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Bright Funds by Submittable helped Optimizely manage CSR programs for 1,600 employees in 18 offices. Before, Optimizely struggled to track... global engagement and measure impact. The HR team faced challenges with visibility, compliance, and ROI reporting. With Bright Funds, they now run a global volunteer program and corporate matching initiative. The platform gives them centralized tracking, better engagement, and proof of CSR ROI.
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Submittable helped SANDOW streamline photo submissions for New Beauty magazine, replacing slow, manual PDF and fax processes. The platform's HIPAA-compliant... security gave confidence to both staff and physicians handling sensitive medical data. SANDOW expanded Submittable's use to other brands for editorial submissions, polls, and awards management. Reporting features let teams quickly analyze data, saving time compared to manual spreadsheets and helping them plan future strategies.
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Submittable helped Tin House move from paper to digital submissions. The platform saved the team about 10 hours of work... each week. Tin House uses Submittable for managing book manuscripts, magazine submissions, and workshop scholarship applications. The archive feature lets new staff access past scholarship data. In 2017, Tin House received about 1,100 submissions and accepted 21%.
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