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Team Collaboration Software 2021: Complete Guide

Team Collaboration is critical for businesses to boost productivity and innovation as it gives equal opportunity and seamless access to team members to openly communicate. This helps varied skills and talent in the organization to come together which helps people to contribute and innovate.

Learn how Team Collaboration Software helps organizations to succeed and how to choose the right Team Collaboration Software.

Updated By Cuspera

Last updated: Apr 30, 2021

Team Collaboration Software 2021: Complete Guide

What is Team Collaboration?

In today’s highly connected world, companies rely heavily on collaboration between teams to get work done and on technology to effectively aid the process. Team Collaboration is a project management approach that is geared towards open communication, minimal hierarchy and red tape, teamwork, active and equal participation, and innovation. Team collaboration is critical to boost productivity and innovation. It becomes all the more important when businesses are distributed over different sites, geography and become hyper distributed.

As businesses evolve with the changing times, Team Collaboration Software has emerged as the best provider of solutions to connect employees across geographies. According to data gleaned by Grandview research; between 2020 and 2027, the demand for collaboration software is set to grow at 12.7%.

What is Team Collaboration Software?

Team Collaboration Software is a platform that aids companies in creating a digitally enhanced workspace, to enable real-time communication among team members while working on a project. With traditional offices going through an overhaul, such collaboration tools are becoming a mainstay for global companies that have staff and operations across the world.

Team Collaboration Software allows team members to message each other, speak as a group, and share relevant content with the help of tools that help teams address queries, cross-check tasks and access shared knowledge and files.

While it may seem like there is an overlap between Team Collaboration Software and Project Management Software, both are highly distinct tools. Project Management is essentially centralised management or a bird's eye view of a project's workflow for a manager, while Team Collaboration Software ensures that both information and communication that are critical drivers of a project are centralised here.

Project Management Software helps a project manager or company management maintain the project plan, meet goals while managing resources and cost. It basically involves speaking with individual contributors to get status updates on their work.

In contrast, Team Collaboration Software decentralises and lets users execute the tasks within a project. This means that such teams can be devoid of any project manager and can often work independently while also interacting with each other as well as with a central project manager.

While functions in a Project Management Software include task distribution, time tracking, budgeting resource planning etc, Team Collaboration Software lets users access shared information, knowledge regarding tasks and work files.

Key Benefits of Team Collaboration Software

Improved Communication

Moving away from the formality of emails, Team Collaboration Software lets people share content including videos, files, messages in an informal manner. This ensures that conversations are quick and easy dialogues, rather than formal requests and approvals that can be missed as they pile up in an inbox. Further, features like allowing for stacking conversations into channels, supporting voice or video calls, integrating with popular apps like Google Drive, Trello, Dropbox, etc., and providing ease of navigation between files and documents make Team Collaboration Software an ideal software for businesses today.

Boost Efficiency and Productivity

Greater collaborations among teams make an organisation agile and provide greater flexibility to its management and employees to decide and implement ideas. Such technologies build agile companies that have greater tenacity in responding to technological disruptions or changing customer preferences and can adapt to them quickly.

Better Project Management

Project management has 4 components - planning, organising, leading, and controlling. Team Collaboration Software lets teams chalk out and schedule all these stages and share them with team members so that there is clarity and efficiency on a project from start to finish. Coordination among different teams and projects becomes much easier with Team Collaboration Software as profiles of teams, all documents and deadlines are available on the same page, and each stage can be monitored closely to see that the assigned tasks are done on time.

Streamlined Workflow

Team Collaboration Software helps greatly in eliminating barriers of communication, thereby eliminating constraints, interdependencies among the project teams. The software enables better remote working possibilities by enabling teams to schedule tasks, plans, deadlines, and also garner instant feedback. With its scheduling tools, companies can organise their daily, weekly, and monthly workflows and team targets. Meetings can also be scheduled with just a click.

Improved Employee Satisfaction & Engagement

With an increase in the trend of remote employment, companies can use Team Collaboration Software to unite employees in different geographical locations conveniently, and manage all tasks remotely and cater to the needs of team members as well. Through such scheduling, ease of communication and streamlined workflows, companies can now work on engaging teams spread across geographies and boost employee satisfaction with the company.

Improved Speed of Operations

One of the features that facilitate speedy workflows is centralised document storage that provides a knowledge bank for employees to refer to at any given point, and stay up-to-date and on the same page with their peers in a fuss-free way. Employees can easily import and export documents required for work thereby reducing the use of paper which is a key step towards achieving digital documentation.

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Buyer’s Guide: Guide to Choose Right Team Collaboration Software

Features

Buyers are recommended to consider peer reviews and expert opinions that are extensively available on Cuspera before making buying decisions. Cuspera’s AI based engine guides you through the requirement process to help you choose the right software.

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Robust feature set is key to the effectiveness of a good Team Collaboration Software. The scope of the software determines how thinly it can be spread across teams to make communication speedy and work efficient. Its tools empower teams to have meetings anytime, facilitate workflows, and exchange information on their preferred communication channels. Along with seamless messaging, most software also offers in the collaboration suite, features like enhanced video conferencing, file sharing, calling capabilities from the cloud, and easy meeting controls including web browser support.

Ease of Use

The more adaptable and user-friendly the software, the greater adoption it will find among staff. While many features are easy to learn, staff members may require training from vendors before adoption. Lack of training could result in staff struggling to collect data from disparate applications leading to data silos and app slump.

Security

Since team collaboration involves sharing sensitive company data on different devices and across teams, it makes data extremely vulnerable to cyberattacks. So it is imperative that Team Collaboration Software keeps the data secure at all points as a breach could have severe cost implications on the company. Companies should opt for multi-layered protection, like secure data centre sites that have access controls, multiple encryption cyphers, and setups. They must use an advanced administrator option, to enable and disable accounts that are deemed unsafe.

Pricing

While deciding on purchasing Team Collaboration software, companies should ensure that they meet each one of the organisation’s needs. While a few features like messaging, VoIP, file sharing, meetings, chats, company intranet, video are common, opting for a consolidated collaboration suite with a flexible pricing and free trial is a good bet.

On Premise vs Cloud

With cloud computing capabilities, Team Collaboration Software can enable seamless interactions spanning geographies and time zones. Rather than investing in getting trained IT staff and servers, cloud-based applications give the convenience of having the same suite of services with just an internet connection. For real-time collaboration, offices can just plug in any approved device like a laptop, smartphone, or a tablet via the cloud and connect effortlessly. This not only results in cost savings but also makes organisations more agile and flexible.

Integrations

Integration is key to good Team Collaboration Software as it helps teams integrate other tools they already use; like chat clients, mobile operating systems, and calendars. Integration also breaks organisation silos and encourages efficient decision making. With more vendor support, the Team Collaboration Software ecosystem can also go on to include tools to coordinate online events, provide customer support, conduct training in private meeting rooms, and share content across different apps among other things.

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64 Team Collaboration Software

CrankWheel

Screen sharing for inside sales and telesales | CrankWheel ...

4.74

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CrankWheel Icon

CrankWheel

4.74
★★★★★
★★★★★
Screen sharing for inside sales and telesales | CrankWheel ...
Highlights
Top Business Usecases : Collaboration,Capturing leads,Engaging and following up
Top Features : Personalization,Widgets
CrankWheel Icon

Vendor: Crank Wheel

Founded: 2015

Company Size: 1-10

Financials: Private

Simpplr

Transform communications and culture with modern intranet software

4.67

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Simpplr Icon

Simpplr

4.67
★★★★★
★★★★★
Transform communications and culture with modern intranet software

Simpplr is an Intranet software built for employee collaboration and aligning distributed work-force. It helps drive employee engagement, improve employee productivity, ramps up new-hire onboarding and creates a Virtual headquarters for the employee community.

Highlights
Top Business Usecases : Engagement management,Engaging and following up,Content management
Top Features : Feedback surveys,Personalization,Dashboard
Simpplr Icon

Vendor: Simpplr

Founded: 2014

Company Size: 51-100

HQ Location: 100 Marine Pkwy, Suite 250, Redwood City, CA 94065

Financials: Series B

Mural

Online Brainstorming, Synthesis and Collaboration - MURAL

4.67

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Mural Icon

Mural

4.67
★★★★★
★★★★★
Online Brainstorming, Synthesis and Collaboration - MURAL
Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Templates,Personalization,Recording
Mural Icon

Vendor: Tactivos

HQ Location: Delaware, US

Slack

Where work happens

4.65

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Slack Icon

Slack

4.65
★★★★★
★★★★★
Where work happens
Highlights
Top Business Usecases : Collaboration,Communication management,Sending & publishing communications
Top Features : Alerts: popups & Notifications,Personalization,Bot
Slack Icon

Vendor: Slack

Founded: 2009

Company Size: 1001-5000

HQ Location: 500 Howard Street San Francisco, CA, 94105

Financials: IPO

Bonzai Intranet

The Stress-Free Intranet Software - bonzai-intranet.com

4.63

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Bonzai Intranet Icon

Bonzai Intranet

4.63
★★★★★
★★★★★
The Stress-Free Intranet Software - bonzai-intranet.com
Highlights
Top Business Usecases : Collaboration,Engaging and following up,Engagement management
Top Features : Personalization
Bonzai Intranet Icon

Vendor: Skyvera

Company Size: 51-200

HQ Location: 401 Congress Avenue, Suite 2650, Austin, TX 78701, US

Financials: NA

ThoughtFarmer 9

ThoughtFarmer 9 - Intuitive Intranet Software

4.60

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ThoughtFarmer 9 Icon

ThoughtFarmer 9

4.60
★★★★★
★★★★★
ThoughtFarmer 9 - Intuitive Intranet Software
Highlights
Top Business Usecases : Engagement management,Engaging and following up,Collaboration
Top Features : Personalization,Templates,Feedback surveys
ThoughtFarmer 9 Icon

Vendor: ThoughtFarmer

HQ Location: #210 - 12 Water Street, Vancouver, BC V6B 1A5, CA

Claromentis

Go beyond intranet software to the digital ...

4.52

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Claromentis Icon

Claromentis

4.52
★★★★★
★★★★★
Go beyond intranet software to the digital ...
Highlights
Top Business Usecases : Advertisement,Collaboration,Engagement management
Top Features : Personalization,Alerts: popups & Notifications,Gamification
Claromentis Icon

Vendor: Claromentis

Company Size: 11-50

HQ Location: Brighton, East Sussex

Whaller

Create your own secure social networks

4.50

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Whaller Icon

Whaller

4.50
★★★★★
★★★★★
Create your own secure social networks
Highlights
Top Business Usecases : Collaboration,Communication management,Sending & publishing communications
Top Features : Personalization,Alerts: popups & Notifications,Feedback surveys
Whaller Icon

Vendor: Whaller

Demodesk

An intelliegent online conferencing software platform with revolutionary Screen Sharing technology

4.49

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Demodesk Icon

Demodesk

4.49
★★★★★
★★★★★
An intelliegent online conferencing software platform with revolutionary Screen Sharing technology
Highlights
Top Business Usecases : Collaboration,Training & onboarding,Sales call management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Demodesk Icon

Vendor: Demodesk

Company Size: 1-10

HQ Location: Bayern, Germany

Wire Collaboration Patform

A secure collaboration platform featuring messenger, voice, video conferencing, file-sharing, and external collaboration

4.49

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Wire Collaboration Patform Icon

Wire Collaboration Patform

4.49
★★★★★
★★★★★
A secure collaboration platform featuring messenger, voice, video conferencing, file-sharing, and external collaboration

Wire Collaboration Platform is a secure communication and collaboration platform that offers messaging, audio/video conferencing, file-sharing, and external collaboration - all protected by the most advanced end-to-end encryption.

Highlights
Top Business Usecases : Collaboration,Conference call management,Communication management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Wire Collaboration Patform Icon

Vendor: Wire Swiss

Company Size: 51-100

HQ Location: Rosenthaler Straße 40-41, Berlin, Berlin 10178, DE

eXo platform

eXo Platform | Team Collaboration Software for Medium and Large ...

4.47

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eXo platform Icon

eXo platform

4.47
★★★★★
★★★★★
eXo Platform | Team Collaboration Software for Medium and Large ...

eXo platform is an Open Source Digital Workplace Software designed for enterprises to enhance employee engagement. It connects employees, tools and information in one employee centric digital hub with modern intranet, collaboration tools and knowledge base.

Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Gamification,Alerts: popups & Notifications,Rewards
eXo platform Icon

Vendor: exo

Founded: 2003

Company Size: 101-250

HQ Location: 2415 Third Street, suite 231, San Francisco 94107, USA

Financials: Private

Limnu

Limnu - The online whiteboard you've been looking for.

4.45

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Limnu Icon

Limnu

4.45
★★★★★
★★★★★
Limnu - The online whiteboard you've been looking for.
Highlights
Top Business Usecases : Collaboration,Training & onboarding,Engaging and following up
Limnu Icon

Vendor: Limnu

Company Size: 1-10

HQ Location: 2555 Flores St, San Mateo, California 94403, US

BeeCanvas

The All-In-One Visual Workspace

4.44

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BeeCanvas Icon

BeeCanvas

4.44
★★★★★
★★★★★
The All-In-One Visual Workspace
Highlights
Top Business Usecases : Collaboration,Helpdesk management,Workflow management
BeeCanvas Icon

Vendor: BeeCanvas

Company Size: 1-10

HQ Location: 2035 Sunset Lake Rd, Suite B-2, Newark, Delaware 19702, US

Convo

Easiest and fastest way to communicate with...

4.44

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Convo Icon

Convo

4.44
★★★★★
★★★★★
Easiest and fastest way to communicate with...
Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Alerts: popups & Notifications,Personalization
Convo Icon

Vendor: Convo

HQ Location: Los Altos, California

Happeo

The social intranet that makes employees happier at work

4.43

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Happeo Icon

Happeo

4.43
★★★★★
★★★★★
The social intranet that makes employees happier at work

Happeo is an intranet, enterprise social network, and collaboration platform that gives users the flexibility to connect and communicate through any internet-enabled device. It enables business communications to flow seamlessly, making work a happier place for all. It helps to build happy employees, lead the conversation, share information, and fuel business growth.

Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Personalization,Widgets,Alerts: popups & Notifications
Happeo Icon

Vendor: Happeo

Company Size: 11-50

HQ Location: Singel 373, 1012 WL Amsterdam

Conceptboard

Conceptboard - Virtual Collaboration Workplace for Teams

4.42

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Conceptboard Icon

Conceptboard

4.42
★★★★★
★★★★★
Conceptboard - Virtual Collaboration Workplace for Teams
Highlights
Top Business Usecases : Collaboration,Workflow management,Content management
Top Features : Templates,Personalization,Alerts: popups & Notifications
Conceptboard Icon

Vendor: Conceptboard

HQ Location: Stuttgart, Baden-Württemberg

Ryver

Team Collaboration software that includes group chat, messaging, video conferencing, task management and workflow automation

4.42

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Ryver Icon

Ryver

4.42
★★★★★
★★★★★
Team Collaboration software that includes group chat, messaging, video conferencing, task management and workflow automation

Ryver is a Webinar and Conferencing platform for teams to communicate, manage tasks, and automate business processes all in one app. It delivers a new and unique approach that enables companies to become more faster and more flexible in how they collaborate and communicate. It helps to improve internal communications, increase sales and revenue, and improve stakeholder relationships.

Highlights
Top Business Usecases : Collaboration,Communication management,Social media management
Top Features : Alerts: popups & Notifications,Personalization,Bot
Ryver Icon

Vendor: Ryver

Company Size: 11-50

HQ Location: 14300 N. Northsight Blvd, Suite 110, Scottsdale, AZ 85260, US

Financials: Private

CentricMinds

CentricMinds - A complete digital management solution

4.42

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CentricMinds Icon

CentricMinds

4.42
★★★★★
★★★★★
CentricMinds - A complete digital management solution
Highlights
Top Business Usecases : Collaboration,Content management,Engaging and following up
Top Features : Personalization,Capture information,Feedback surveys
CentricMinds Icon

Vendor: CentricMinds

Company Size: 11-50

HQ Location: South Melbourne, VIC

Financials: Private

Zoho Connect

Bring your team together.

4.41

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Zoho Connect Icon

Zoho Connect

4.41
★★★★★
★★★★★
Bring your team together.
Highlights
Top Business Usecases : Collaboration,Communication management,Engagement management
Top Features : Personalization,Alerts: popups & Notifications
Zoho Connect Icon

Vendor: Zoho Corporation

Founded: 1996

Company Size: 1001-5000

HQ Location: 4141 Hacienda Drive, Pleasanton, California 94588, USA

Financials: Private

Infolio

Infolio All-in-in One Project and Team Collaboration

4.41

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Infolio Icon

Infolio

4.41
★★★★★
★★★★★
Infolio All-in-in One Project and Team Collaboration
Highlights
Top Business Usecases : Collaboration,Communication management,Training & onboarding
Top Features : Personalization
Infolio Icon

Vendor: Infolio

Company Size: NA

Financials: Private

Groupboard

Groupboard Collaborative Online Whiteboard

4.41

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Groupboard Icon

Groupboard

4.41
★★★★★
★★★★★
Groupboard Collaborative Online Whiteboard
Highlights
Top Business Usecases : Collaboration,Advertisement,Training & onboarding
Top Features : Widgets
Groupboard Icon

Vendor: Groupboard

Company Size: NA

HQ Location: Ladysmith, BC, V9G 1A8, Canada

Tamashare

Tamashare - Virtual meeting room

4.41

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Tamashare Icon

Tamashare

4.41
★★★★★
★★★★★
Tamashare - Virtual meeting room
Highlights
Top Business Usecases : Collaboration,Sales document management,Content sharing
Top Features : Personalization
Tamashare Icon

Vendor: Tamaplace

Company Size: 1-10

HQ Location: 1 Route de Cénac, Latresne, Gironde 33360, FR

Microsoft Teams

Collaboration software with Video conferencing, chat and call - more ways to be a team

4.39

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Microsoft Teams Icon

Microsoft Teams

4.39
★★★★★
★★★★★
Collaboration software with Video conferencing, chat and call - more ways to be a team

Microsoft Team is a hub for teamwork that helps to invite everyone working with to chat, meet, call, and collaborate all in one place, from anywhere. It helps to improve internal communications and acquire customers.

Highlights
Top Business Usecases : Collaboration,Conference call management,Communication management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Microsoft Teams Icon

Vendor: Microsoft

Founded: 1975

Company Size: 10001+

HQ Location: Redmond, WA

Financials: IPO

Jostle Boost communication

Boost communication | Jostle: communication and engaging with each other...

4.38

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Jostle Boost communication Icon

Jostle Boost communication

4.38
★★★★★
★★★★★
Boost communication | Jostle: communication and engaging with each other...
Highlights
Top Business Usecases : Engagement management,Engaging and following up,Collaboration
Top Features : Personalization,Alerts: popups & Notifications,Dashboard
Jostle Boost communication Icon

Vendor: Jostle Corporation

HQ Location: 1090 West Georgia Street, Suite 1200, Vancouver, Canada, V6E 3V7