Real-World Case Studies and Customer Success Stories with Circula

Orthomol used Circula to digitize its travel expense process. Employees now upload receipts with their phones, ending paper-based workflows. A... custom Salesforce interface lets field sales data flow directly into expense reports. The new system cut manual data entry and reduced administrative work. Staff can now submit expenses independently, saving time and effort. Orthomol processes about 150 submissions per month with Circula.
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Circula helped Doctari Group automate travel expense management. Before, the team used Excel and manual processes, which caused errors and... delays. Circula’s platform integrated with Microsoft Dynamics 365 and automated VMA calculations. Now, 54% of expenses are processed with no manual work. Employees use a mobile app to submit expenses quickly. The finance team saves time and sees fewer mistakes.
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Circula replaced MaibornWolff’s old travel expense tool after DATEV ended support. The team needed a modern, user-friendly solution that fit... their high standards and integrated with DATEV. Circula’s platform automated expense management, saving hundreds of hours and achieving a 93% adoption rate. Employees value the clear process, real-time status updates, and a Net Promoter Score of 63%. MaibornWolff also rolled out Circula’s mobility budget, with 500 employees using it monthly.
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Circula helped Futurice cut travel and expense processing time from over 30 minutes to just 5 minutes per trip. The switch from... paper and Excel to Circula's digital platform made expense management easy and fast. Integration with DATEV and automated workflows reduced manual work for office managers. After introducing Circula credit cards, Futurice achieved 80% savings in time, cost, and labor. Employees now submit expenses quickly, boosting satisfaction and freeing time for client work.
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Circula helped Althoff Hotels cut expense report processing time from two hours to under five minutes. The hotel group digitized... travel expenses, managed nearly 15,000 receipts, and exported €1.86 million in travel expenses since January 2024. Circula enabled automated workflows, integrated company cards, and supported country-specific rules for Germany and Switzerland. The touchless rate rose from 24% to 53%, and user satisfaction reached an NPS of 76. Finance teams gained transparency and scalability across multiple locations.
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Circula helped Solaris, a leading embedded finance platform, solve major expense management problems. Before Circula, Solaris struggled with manual, error-prone... processes and compliance risks. Circula automated receipt capture, integrated with Personio and ERP, and reduced month-end closing from days to just 3-4 hours. Over 400 employees now use Circula, saving the finance team about 20 hours of manual work each month. The platform also makes lunch, travel, and training expense reimbursements fast and easy.
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Circula helped Securitas GmbH replace Excel and DATEV Reisekosten Classic with a digital travel expense process. Securitas processed 178,000 receipts... and €7.9 million in expenses using Circula. The average time from submission to export dropped to 4.4 days. Over 70% of receipts now require no manual intervention. Employee satisfaction is high, with an NPS of 54. Circula integrates with Microsoft Dynamics 365 and DATEV LODAS for seamless accounting.
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Circula uses its own expense management platform to streamline finance, HR, and travel processes. The finance team reports a near-zero... error rate and faster approvals with automated receipt capture and direct integration to DATEV. HR manages benefits like meal allowances and mobility budgets, achieving a 96% usage rate among employees. Staff praise the intuitive interface and quick onboarding. The platform reduces manual work and supports strategic planning for both finance and HR.
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Circula helped GBA Group automate expense management across all subsidiaries. Before Circula, GBA faced lost receipts, manual data entry, and... slow month-end closings. With Circula, employees submit receipts digitally, managers approve on the go, and finance exports to DATEV almost automatically. The group achieved a 99.5% export rate to DATEV, 83% of receipts processed without corrections, and an NPS of 58. Most receipts are now finalized in the same month, reducing manual work and improving transparency.
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Circula helped SportScheck cut travel expense reporting time from up to 60 minutes to just 10 minutes per week. Employees now use... a mobile app to capture receipts instantly, eliminating manual paperwork and lost documents. Administrative staff can prepare and submit reports for others, streamlining the process. The solution gives 100% visibility into expenses and reduces follow-up questions. SportScheck now manages travel expenses faster and with less effort across all branches.
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Circula helped ABOUT YOU SE & Co. KG automate travel expense and outlay management. The company needed a tool that... integrated with Personio, DATEV, and SAP. Circula replaced a manual, time-consuming process for 1,500 employees. Now, 639 users submit receipts easily with OCR scanning and preset cost centers. The new system reduced manual work and improved employee satisfaction. HR and accounting teams now spend less time on user management and process questions.
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Circula helped OSK process over 30,000 receipts and €19. 5 million in expenses since July 2021. The agency integrated expenses,...credit cards, and project costs into one workflow. Daily cost center imports from project management software reduced errors and manual work. The median export time dropped to under 2 days, with 80–99% of receipts processed in the same month. All invited employees activated their accounts, showing strong adoption across locations.
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Circula helped Omio digitize travel expense reporting for 300 employees. Before, Omio used a paper-based process that took weeks. Now,... employees submit receipts through a mobile app. Approvals and documentation finish in 36 to 48 hours. Journal entries and receipt images are exported together to DATEV. Omio manages travel expenses for three countries with one process.
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Circula replaced the German Rowing Federation's paper-based travel expense process in June 2025. Staff now submit receipts digitally via app,... eliminating manual sorting and mailing. Nearly 4,000 receipts and €786,000 in expenses were processed in under a year. The average reimbursement time dropped to less than six days. The federation achieved a 91.5% DATEV export rate and an NPS of 61. Employees report less admin work and faster payments.
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