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Hospitality Case Studies and Customer Success Stories with Deputy
Winter Wonderland Hyde Park
- Hospitality
- Small
London, UK
Deputy helped Winter Wonderland Hyde Park cut labour costs by 12. 1% in the first year. Scheduling time dropped from...16 hours to just 30 minutes. Payroll errors and disputes fell sharply. Staff now use their phones to check shifts and timesheets. Demand planning is more accurate, and payroll processing is faster. Staff satisfaction improved with easier communication and fewer mistakes.
Deputy helped W. Short Hospitality manage over 1,000 shifts per week for 350+ staff. Before Deputy, staff scheduling was manual... and confusing, wasting time and causing errors. With Deputy, managers create and update rosters from anywhere. Staff get schedules by text and email, reducing confusion. The platform ensures only qualified staff are rostered for specific roles, improving compliance. Managers save time on admin and focus more on running venues.
Deputy helped Volcano Coffee Works save hours on staff scheduling and invoicing. The company grew from a small stall to... serving cafes and offices across London and Manchester. Before Deputy, their finance manager spent over 3 hours every fortnight checking barista invoices. Now, with Deputy and Xero integration, 40 invoices upload in 20 seconds. Baristas use the app to track hours and locations easily. The team finds the system simple and fast, supporting their business growth.
Deputy helped Ume Burger save 20 hours a week on admin tasks. The team used Deputy to manage staff rosters... across two busy Sydney locations. Real-time wage costing let them control labor expenses. Employees could easily swap shifts and share their availability. Payroll and timekeeping became automated, reducing manual errors. Ume Burger grew their business while keeping scheduling simple.
Deputy helped Truth Coffee save 8% on their monthly salary and wages bill. Before Deputy, staff scheduling was manual and... slow, using timebooks and spreadsheets. With Deputy, each department manager can now schedule their own team. The app lets staff log in from their phones and see schedules in real time. Truth Coffee now spends less time on admin and more on serving great coffee. Staff management is now streamlined across the business.
Sutherland District Trade Union Club (Tradies Gymea)
- Hospitality
- Medium
Sydney, Australia
Deputy helped Tradies Gymea save about $30,000 a year in admin costs. Scheduling staff is now fast and easy with... Deputy. Managers can see who is available and assign shifts from one place. Staff get updates and can accept shifts on their phones. Payroll is simple with Deputy and Wage Easy integration. The club cut paperwork and improved team communication.
Deputy helped Tron Theatre in Glasgow cut staff scheduling time from 10 days to just 2 days during peak periods. The theatre, with... nearly 70 employees, switched from spreadsheets to Deputy for workforce management. The Autofill feature lets staff enter their availability and creates rotas instantly. Shift swapping and communication are now easier, saving 3 hours of admin work each week. Staff and managers both benefit from more flexibility and less scheduling stress.
Deputy helped Those Girls Beverage Co cut rostering time to under 30 minutes per week. The team used Deputy to... manage staff at events across multiple locations and states. Integration with Xero made payroll and accounting faster and easier. The app reduced no-shows, improved staff retention, and boosted productivity. Team communication and shift tracking became simple. The founders now focus on growing their business, not admin.
Deputy helped The Wandering Pizza Co. manage staff scheduling for their mobile pizza business. The company used Deputy from day... one to avoid paper rotas and prevent miscommunication. Staff use the app to see schedules, clock in and out, and get clear instructions. The owner spends just one hour a month on rotas. Deputy gives the team visibility and helps them plan ahead for staffing needs.
Deputy helped The Thirsty Bear, a London pub, cut labour costs by improving staff scheduling. Managers now compare real-time labour... and sales data to adjust staffing quickly. Creating rotas and finding shift cover takes less time. Staff use their phones to manage shifts and swap with others. The business reduced manual work and improved efficiency for owners, managers, and employees.
The Snack Shack at One Pacific
- Hospitality
- Small
New York, USA
Deputy helped The Snack Shack at One Pacific fill 80 open shifts in less than 10 minutes during their opening week. The owners needed... an affordable, easy-to-use scheduling tool for their 25+ employees. Staff now enjoy choosing shifts, qualifying for new jobs, and swapping shifts easily. Deputy made onboarding and communication simple for the whole team. The solution replaced inefficient text and spreadsheet scheduling.
Deputy helped The Newsagency, a Sydney music venue, save 18 hours a week on admin. The venue cut admin costs... by over $1,500 per month. Deputy's rostering app made scheduling flexible for casual staff. Accounting time dropped by 75%. The owner now spends more time growing the business and supporting local artists.
Deputy helped The Farmer & The Larder cut scheduling time by 50%. Staff now check and update schedules on their... phones. The News Feed feature lets the team communicate easily. Time off requests are managed in the app. No more paper or spreadsheets. The business runs smoother and serves the community better.
Deputy helped The Castle Hotel save managers 3 hours a week on staff scheduling. The hotel also saved 4 days... a month in accounts by streamlining payroll and reporting. Staff communication improved with Deputy’s News Feed, replacing calls and emails. Managers can now track labor costs and approve timesheets quickly. The Castle Hotel centralized management by integrating Deputy with Talech and Sage.
Deputy helped SWEETNESS, a Sydney bakery, manage staff scheduling and labor costs. Before Deputy, SWEETNESS struggled with complex Excel rosters... and lacked visibility into payroll. Deputy's platform connected scheduling with payroll and gave real-time cost insights. Staff now use the Deputy app to check shifts. SWEETNESS saw profit growth and better control over team management. The owner values Deputy's reporting and support.
Deputy helped Silk Hospitality manage over 1,000 staff across many hotel locations. The cloud-based platform improved staff scheduling, rostering, and... timesheet management. Communication between supervisors and staff became more efficient, reducing miscommunication. Exporting timesheets to Xero saved three days of admin work each month. Silk Hospitality gained better control and visibility over their business operations.
Deputy helped Riverside Hotel in Cornwall, UK, save hours each month on payroll and staff admin. Before Deputy, the hotel... used manual scheduling and payroll, leading to errors and wasted time. With Deputy, staff use an iPad kiosk and mobile app for time tracking, shift management, and communication. Integration with Xero automates timesheets and payroll. Staff now have more control and visibility over their shifts, and management benefits from reduced admin and fewer errors.
Deputy helped Risteriet Coffee cut planned costs and hours by almost 10%. The company struggled with staff scheduling across four... locations and 30 employees. Before Deputy, they used Word and Excel, which caused confusion and errors. Deputy gave them better visibility into hours worked versus planned. Staff can now see schedules in advance and managers can send reminders. The check in/check out feature improved accuracy and planning.
Deputy helped Rashay’s Pizza Pasta Grill automate staff scheduling and timesheet management. Before Deputy, managers used manual, paper-based processes that... caused delays and errors. With Deputy, scheduling and payroll are now automated and accurate. Managers can notify staff instantly using the mobile app. Employees enjoy easy clock-in and clock-out with the Deputy Kiosk. Rashay’s now has full visibility over staff costs and compliance with award conditions.
Deputy helped Peel Inn Hotel save up to $1,000 per month on admin costs. The pub reduced wage costs from... 40% to 25% and cut management time by one day each week. Deputy made scheduling and time tracking faster and more accurate. The business now prepares rosters in under 20 minutes and manages shift changes in less than 5 minutes. Staff have more predictable hours and the business is more profitable.
Deputy helped Olivia Macaron cut payroll processing time by 83%. The business grew to three locations and needed a better... way to schedule 25 employees. Before Deputy, they used Excel, which caused errors and wasted time. Deputy integrated easily with ADP, making payroll and scheduling simple. Staff can now swap shifts and manage their own schedules. Ana, the owner, saves time and avoids mistakes with Deputy's alerts and templates.
Deputy helped Moto Yogo, a London-based frozen yogurt business, automate staff scheduling and communication. Before Deputy, Moto Yogo used spreadsheets... and multiple calendars, which took too much time. With Deputy, they now manage shifts, track hours, and communicate with their team in one place. The integration with QuickBooks made payroll fast and easy. Moto Yogo can now focus on growing their business instead of spending hours on admin tasks.
Deputy helped Monsieur le Duck save 3 hours a month on payroll. The restaurant used to struggle with manual scheduling,... timesheets, and leave management. Deputy made clocking in and out easier and improved leave tracking. Staff now have real-time access to their leave hours. The solution rolled out in just two weeks and made staff management seamless.
Deputy helped Mint Organics manage staff scheduling and payroll from day one. The cafe serves 250 customers daily with a... team of 23 employees. Deputy automates roster creation, payroll calculations, and award interpretations, saving time and reducing errors. Staff use the Deputy app to view schedules, manage availability, and communicate. Integration with POS and payroll systems streamlines business operations. Mint Organics relies on Deputy for efficient, paperless workforce management.
Deputy helped Masala Wok manage 12 restaurant locations and 300 employees. Managers now create staff schedules in five minutes using... mobile scheduling. Real-time updates and time clocks give better transparency and accurate payroll. Integration with Square links sales and labor costs for full business visibility. Managers spend more time with customers, improving service and saving money.
Deputy helped Manly Leagues Club cut rostering time from days to just 30 minutes. Staff productivity improved with Deputy’s user-friendly... scheduling and mobile app. The club saved hundreds of dollars each month on software costs. Managers received fast, accurate support from Deputy. Staff preferred Deputy over a previous all-in-one platform. The switch freed up time for mentoring and policy work.
Deputy helped Laissez-faire, a Sydney-based catering and cafe business, automate staff scheduling. Before Deputy, rostering was manual and time-consuming. Now,... Laissez-faire uses Deputy to manage shifts, track hours, and control labor costs. The platform makes it easy to fill shifts and avoid scheduling errors. Staff log in with Deputy, ensuring correct uniforms and accurate timesheets. Laissez-faire has reduced overtime and improved efficiency using Deputy's data and reporting features.
Deputy helped KERB save time scheduling over 90 traders each month. Before Deputy, KERB used spreadsheets and manual planning, which... took days. With Deputy, they now schedule traders faster and communicate changes easily. Integrations with apps like Airtable and Zapier improved their onboarding process. KERB can now focus on growing their business and mentoring new traders.
Deputy helped Jones Coffee Roasters move from Excel to a mobile scheduling solution. The team saved time on employee scheduling... and improved communication. Employees now manage shifts, time off, and notifications from their phones. Performance reviews and training also improved. Jones Coffee Roasters can now focus more on quality coffee and serving their community.
Deputy helped Instamaki, a fast-growing online restaurant in Spain, save time and money by automating staff scheduling and payroll. Instamaki used Deputy... to track staff hours accurately and standardise processes across multiple locations. The platform made it easy for delivery staff to sign in and out, ensuring correct pay for hours worked. Instamaki improved efficiency and focused on business growth, expanding to new cities. Deputy enabled Instamaki to streamline operations and support rapid expansion.
Deputy helped Humble Crumble manage staff scheduling as their team grew. The platform made it easy to plan shifts and... pair staff with different strengths. This freed up time for training and development. Humble Crumble could predict staffing needs for new locations. With Deputy, they spent less time on admin and more on growing their business.
Deputy helped Hollydene Estate Wines automate staff scheduling and time tracking. The Open Shift feature made it easy to create... rosters weeks ahead. Staff could claim shifts and check schedules on their phones. Payroll integration with Xero simplified timesheet approval and export. Admin time dropped, letting managers focus on marketing and customer service. Operations now run smoothly across the winery, restaurant, and events.
Deputy helped Gelato Messina automate time and attendance management. Before Deputy, staff scheduling was manual and slow. With Deputy, managers... can see staff availability, monitor wage costs, and avoid overstaffing. The News Feed lets teams communicate easily. Integration with Xero improved payroll accuracy and trust. Gelato Messina now runs more efficiently across multiple locations.
Deputy helped Gazette Brasserie manage 60 employees across three London locations. Before Deputy, staff scheduling relied on manual Excel spreadsheets.... With Deputy, rota creation time dropped by 75%. Managers gained visibility and control over staff attendance. Communication and training became easier. The team now focuses more on customer service and business growth.
Deputy helped Dedes Waterfront Group save 2–3 days per week on payroll. The group used Deputy to manage staff scheduling,... onboarding, and compliance across 10 venues. Before Deputy, payroll and rostering were manual and slow. Now, all information is in one place, making operations faster and more transparent. Managers can focus more on guests and less on paperwork.
Deputy helped Da Vinci’s Donuts modernize staff scheduling, saving 90% of the time previously spent on this task. Payroll processing time... dropped by 66% with Deputy’s Gusto integration, reducing errors and manual work. The platform’s integration with Square enabled one-click overtime management. Team communication improved with Deputy’s News Feed, connecting staff across two locations. Employees found the system easy to use and appreciated real-time schedule access.
Deputy helped Curry Leaf Cafe cut staff costs by 5% right away. Payroll processing dropped from two days to just... 45 minutes. The team now uses Deputy for scheduling and accurate timesheets. Staff can clock in and out easily with the app. Deputy made operations more transparent and consistent. Curry Leaf Cafe can now focus on growing their business.
Deputy helped Cuckoo Callay automate staff rostering for two busy Sydney cafes. Before Deputy, managers created schedules by hand and... sent updates by text or email. Now, staff get rosters on their phones and managers export timesheets with one click. Payroll errors dropped and labor costs are tracked in real time. The team uses Deputy to send updates and manage training. Cuckoo Callay found Deputy easy to use and praised its customer support.
Retail Case Studies and Customer Success Stories with Deputy
Wildash London
- Retail
- Small
London, UK
Deputy helped Wildash London manage staff scheduling across multiple locations. Before Deputy, Wildash used spreadsheets and emails, which caused confusion... and wasted time. With Deputy, they quickly assign shifts and track staff costs in real time. Staff get clear instructions and notifications through the app. Wildash now spends less time on admin and more time growing their business.
Deputy helped West Salem Ace Hardware cut scheduling time by 75%. The store replaced spreadsheets and a legacy workforce management... tool with Deputy. They integrated Deputy in just three weeks, even during their busiest season. Staff attendance and engagement improved. Scheduling a month now takes only 20 minutes, freeing up time to focus on customer service.
Village Ace (Six Illinois Ace Hardware stores)
- Retail
- Medium
USA
Deputy helped six Illinois Ace Hardware stores cut payroll processing time by 50%. Each store now saves 12 hours per... payroll cycle. Digitizing document management with Deputy saves the business several thousand dollars every year. Staff morale and retention improved as employees gained better access to schedules and leave management. Deputy also made it easier to comply with new labor laws and manage over 100 employees across multiple locations. The stores plan to use Deputy to support future growth and onboarding.
Thornton and Hidden Lakes Ace Hardware
- Retail
- Small
Colorado, USA
Deputy helped Thornton and Hidden Lakes Ace Hardware cut payroll costs by 10% year-over-year. The stores struggled with manual scheduling,... demand forecasting, and time-off management before switching. Deputy’s smart scheduling app made it easy to create and update staff schedules, track labor costs, and manage compliance. Managers now spend less time on admin and more time with customers. Timesheet errors dropped, and staff can request time off in one place.
Deputy helped The Turnip Truck, a Nashville-based natural foods store, move from Excel to a seamless staff scheduling system. The app lets... managers send schedules and updates to employees' phones, saving time and reducing errors. Staff use the mobile app to clock in and out quickly. The News Feed feature improves team communication. Payroll integration saves even more time for the business.
Deputy helped Strand Ace Hardware cut staff scheduling time from 72 hours to just 2 hours. The store used to... create schedules by hand, which took days and made time-off requests hard. With Deputy, they now automate scheduling and manage shifts easily. This freed up time to open a second location and focus on business growth. Deputy made it easier to bring on new staff and plan for the future.
Deputy helped St. Petersbark streamline staff scheduling and payroll. The founder used Deputy to manage team communication and training with... News Feed and Tasking features. Integration with Gusto made payroll fast and error-free. The mobile app let employees clock in from anywhere, improving workflow. The owner saved time and gained peace of mind, focusing more on customers and pets.
Deputy helped Sitka, a lifestyle retail brand, save time on staff scheduling and payroll. Sitka switched from manual rostering to... Deputy, integrating with Vend for seamless reporting. Staff now get instant schedule updates and can manage shifts on mobile devices. The company can easily compare labor costs to sales and control spending. End-of-week wage calculations are now simple and accurate.
Deputy helped Simply for Strings cut rostering time by half. The retail music shop struggled with managing a casual workforce... and shift changes. Deputy integrated with Xero, making scheduling and payroll seamless. Staff quickly adopted the app, using it to set availability and swap shifts. Managers now assign tasks and fill shifts easily, reducing stress and improving team communication.
Deputy helped Rapha Racing save 4-5 hours per week on staff scheduling. Managers now use templates for different sales periods... and fill open shifts quickly with the app. Staff can easily track hours, request shifts, and manage availability. GPS clock-ins confirm attendance at events. Payroll exports take just minutes. The team enjoys using Deputy to manage their work and reduce manual admin.
Deputy helped Premier Lighting save a full day each week on payroll by automating time tracking and integrating with Gusto. The company manages... up to 25 seasonal workers during the busy holiday season. Real-time tracking reduced errors and made onboarding new staff easy. Employees found the system simple to use, freeing the owner to focus on growing the business.
Deputy helped Platform Group Gallery, a Houston-based packaging supplier, streamline staff scheduling. The company replaced manual spreadsheets with Deputy to... match workforce needs to production demands. This eliminated overtime and reduced time spent on rostering. Staff now access schedules and request leave via mobile. Payroll integrates directly with Netsuite for accuracy. Platform Group Gallery improved customer service and controlled payroll costs using Deputy.
Deputy helped MPK Garages save £150k by improving staff scheduling. The company moved from paper-based processes to digital shift management.... Payroll errors were eliminated and payroll reconciliation time was cut. Staff could swap shifts and sign in from any device. MPK Garages now has better visibility and control over staffing across 29 sites.
PinnoHome (Japan Home Centre Cambodia)
- Retail
- Small
Phnom Penh, Cambodia
Deputy helped PinnoHome, the Cambodia franchise of Japan Home Centre, manage staff scheduling as they grew from one to four stores. Before Deputy, they... used Excel for rostering, which was slow and hard to manage. With Deputy, they track attendance, generate monthly reports, and manage leave easily. The cloud-based platform gives real-time visibility of staff across locations. Using Deputy saves hours of admin work and supports business growth.
Deputy helped Heuser Ace Hardware cut scheduling time by 50%. The store saved 10 hours each month on staff scheduling.... Management gained back 10% of their weekly time from reduced admin work. Deputy’s rollout finished in one-third of the expected time. Employees quickly learned to use Deputy for clocking in, shift swaps, and leave requests. The owner now spends less time on schedules and more time serving the community.
Deputy helped Harvest Health Foods cut scheduling time by 500%. The team now spends just 10 minutes a week on... staff schedules. Deputy reduced late employee arrivals by 80%. Employees have more visibility and feel empowered. The store now runs smoother and serves customers better.
Deputy helped Gus Bock’s Ace Hardware cut labor costs and manage staffing for four stores. The team gained real-time visibility... into labor costs and scheduling needs. Managers used Deputy to align staffing with projected sales and reduce manual scheduling work. Employees benefited from flexible scheduling and remote clock-ins. The platform improved compliance and reduced time fraud risk. Operations became smoother and staff experience improved across all locations.
Deputy helped GlamCorner cut rostering time from 5 hours a week to just 10 minutes. The retail company also saved... 4 hours weekly on timesheets. Deputy's open shift feature made sure peak shifts were always covered. Face recognition and accurate time tracking improved payroll and trust. Managers and staff now have better communication and transparency.
Deputy helped Fresh Flowers Group cut admin time for rostering and payroll by 50%. The business manages staff across 10... locations and multiple time zones. Staff now use smartphones to check schedules and swap shifts easily. Deputy integrates with Xero and Vend for seamless workforce management. Managers have full visibility of staff and compliance reporting. The group can now focus on growth instead of manual admin.
University Veterinary Hospital
- Hospital & Health Care
- Small
Shreveport, USA
Deputy helped University Veterinary Hospital cut clock in and out errors by 50%. The team now saves over 15 hours... each month on employee scheduling. Labor forecasting features help avoid overstaffing and understaffing. Staff performance improved with the journal feature. The facial recognition time clock added a fun element for employees. Deputy made scheduling faster and more accurate for the hospital.
The London Animal Hospital
- Hospital & Health Care
- Small
London, UK
Deputy helped The London Animal Hospital save hours on staff scheduling. Before Deputy, they used Google Docs and Google Calendar,... which made it hard to manage shifts. After switching to Deputy, they found it easy to organize regular and locum staff. The app gave them better visibility across the business. Staff are happy with the change, and the owner now has more time to focus on growing the business.
St Joseph’s Hospice
- Hospital & Health Care
- Medium
London, UK
Deputy helped St Joseph’s Hospice in London save up to a day’s work each week by automating shift scheduling. The hospice moved... from manual Excel rosters to Deputy’s app, reducing errors and improving staff communication. They cut agency staff use and increased reliance on their own temporary workers. This saved both time and money for the charity. Management now spends less time on admin and more on patient care.
Reliant Healthcare
- Hospital & Health Care
- Small
Sydney, Australia
Deputy helped Reliant Healthcare grow from 6 to 180 staff. The platform made staff scheduling and rostering easy. Reliant used... Deputy to manage urgent client requests and staff availability. Integration with Xero saved time and reduced manual errors. Stress profiles in Deputy helped prevent staff overwork. Reliant expanded their business with confidence using Deputy.
Parkview Home of Freeport
- Hospital & Health Care
- Small
Freeport, USA
Deputy helped Parkview Home of Freeport save about 7 hours of admin work each week. The long-term care facility switched... from paper and a limited software system to Deputy for scheduling and payroll integration. Staff now use Deputy’s Shift Pulse feature to share feedback and managers can schedule quickly. Reporting is easier and less prone to error. Deputy’s integration with BambooHR and flexible scheduling tools improved employee engagement and reduced costs.
Optometric Care Associates
- Hospital & Health Care
- Small
Paso Robles, USA
Deputy helped Optometric Care Associates, an eye care and spectacles retail business in California, save time on scheduling and payroll. The manager used... to spend hours driving between locations to process payroll. With Deputy, payroll and timesheets are managed online in just a few clicks. Staff now clock in and out using their smartphones. Communication and rostering are smoother, freeing up hours for the manager and improving staff coordination.
Deputy helped NurseWatch cut rostering time from a full day to just one hour. NurseWatch delivers over 40,000 hours of... care each week. The team uses Deputy for scheduling, compliance, and remote clock-in. Integration with Xero automates invoicing and timesheet checks. Staff and clients benefit from accurate records and safer, more flexible care. NurseWatch won an innovation award for its technology use.
Deputy helped Lifeways modernise rostering for 10,000 employees across 1,100 locations. The switch from paper to digital scheduling cut agency... reliance by 77%. Employee engagement rose by 23% in 24 months. Managers saved time by eliminating double data entry. Deputy enabled micro-shifts and better billing for complex care needs. Lifeways now enjoys more predictable staffing and a happier workforce.
Deputy helped Focus Eye Centre in Sydney replace manual staff scheduling with an automated system. The integration with Xero made... payroll processing much easier. The new system reduced administrative work, minimized errors, and improved staff productivity. Staff now clock in and out using Deputy, making time tracking simple. The transition took just 15 days and eliminated paper-based processes.
Everlight Radiology
- Hospital & Health Care
- Large
Sydney, Australia
Deputy helped Everlight Radiology save 2. 5 days per month on data entry. The company schedules up to 7,500 hours...weekly across global rosters. Their old system caused delays and errors due to slow loading and manual time zone conversions. Deputy automated scheduling, reduced human error, and improved accuracy. The team now enjoys faster, more reliable roster management.
Entertainment Case Studies and Customer Success Stories with Deputy
Wakefield Park Raceway
- Entertainment
- Small
Sydney, Australia
Deputy helped Wakefield Park Raceway fix staff scheduling problems. Before Deputy, they used Excel and had too many staff working... overtime. Deputy's cloud-based platform let them manage shifts online and from anywhere. Staff now check in with iPads, get clear task notifications, and know their responsibilities. The manager can control wage costs and focus on customer service. Communication between teams improved with Deputy.
Deputy helped The Escapery, a small escape room business in Marietta, Georgia, cut scheduling time from hours to about one hour per week. The platform made... it easy for employees to claim shifts, track time, and swap shifts without manager involvement. Payroll processing became simpler and more accurate. Communication improved, and new staff could be integrated quickly as the team grew. Deputy empowered staff and eliminated scheduling headaches for leadership.
Deputy helped Richmond Football Club save 2 hours a week on rostering. Managers can now create 6 weeks of rosters... in just 30 seconds. Deputy made payroll and award compliance much easier for 1,500 employees. The app was easy to set up and use for all staff. Payroll accuracy and cost efficiency improved. Employees now have a better experience with simple shift management.
Deputy helped Magic Memories manage wage costs across hundreds of sites. Before Deputy, staff schedules and hours were tracked on... paper and spreadsheets, leading to errors and wasted time. With Deputy, Magic Memories gained real-time visibility of staffing and wage costs at each location. Payroll and POS integrations saved $11,000 per year in admin costs. Staff now use mobile notifications and shift swapping, improving efficiency and retention.
Deputy helped Limitless Escape Games save hundreds of hours each month by streamlining staff scheduling and backend operations. The company replaced... manual processes and multiple apps with Deputy, making timekeeping, payroll integration, and communication much easier. The integration with ADP improved onboarding and ensured all hiring documents were in order. With Deputy, Limitless Escape Games can now focus on growing their brand and serving customers, instead of spending hours on admin tasks.
Deputy helped Glamorgan Cricket Club cut costs by reducing their use of outside staffing agencies. The club switched from spreadsheets... to Deputy for staff scheduling. Managers now spend less time on shift planning and can easily cover last-minute changes. Staff can share their availability in advance using the app. Employee engagement and scheduling efficiency improved across the club.
Deputy helped Escapes in Time, an escape room in Utah, save about 2. 5 hours every two weeks on payroll...tasks. The team now copies and schedules staff shifts in advance with one click. Employees get automatic shift notifications and can easily swap shifts. The News Feed feature keeps everyone updated on business changes. Staff clock in and out using their phones, making time tracking simple and accurate.
Deputy helped Tate museums move from Excel to digital scheduling. Staff now see their shifts instantly, improving work-life balance. Managers... save time and coordinate teams better with Deputy’s month-view and clear interface. Administrative efficiency increased, and staff satisfaction rose. Tate can now plan for busy periods and adjust staffing quickly.
Deputy helped We Dog Care, a doggy daycare in San Jose, save time and money by automating staff scheduling. Before Deputy, scheduling... was manual and took a lot of time. Now, staff can update their availability and claim open shifts easily. Timesheets are created automatically and sent to Gusto for payroll. This reduced admin work and helped the business grow. Deputy also helps them stay compliant and avoid overscheduling.
Perfect Cleaning Solutions
- Consumer Services
- Small
Edinburgh, UK
Deputy helped Perfect Cleaning Solutions save 10 hours a week on staff scheduling. The company reduced payroll admin time from... two days to half a day and saved £400 a month on payroll. Staff now clock in and out using the Deputy app, giving managers real-time visibility. Employee retention increased by about 40%. Integration with Wagestream improved staff financial wellbeing.
Deputy helped Mosquito Joe franchise owners manage mobile teams and schedules. The News Feed feature improved team communication. Mobile clock-in... and task tracking made it easy to track employees on the go. Owners used Deputy to compare technician performance and cut costs. Automation features reduced time spent on admin tasks. Both owners found Deputy user-friendly and time-saving.
Deputy helped MakeSpace grow from 4 to 180 employees across four cities. Before Deputy, MakeSpace used Excel and paper punch... cards for scheduling and time tracking. Deputy made scheduling, time tracking, and shift swapping easy for both drivers and managers. Payroll processing time dropped from a day and a half to just half an hour. Deputy's simple interface and scalability made it essential for MakeSpace's workforce management.
Greystone Relocation Concierge
- Consumer Services
- Small
New York, USA
Deputy helped Greystone Relocation Concierge grow from a 5-figure to a multi-million dollar business. The company needed a better way... to schedule staff across many locations. Google Calendar was not enough as the team expanded. Deputy made onboarding easy and let employees track schedules on their phones. The areas feature helped assign staff to specific client locations. Greystone credits Deputy for making their growth possible.
Deputy helped Dallas Air improve daily operations and team communication. The company used Deputy to schedule jobs and track mobile... staff across Sydney. Staff now log in at job sites, reducing admin time and paper use. Managers send tasks and updates through the platform, boosting accountability. Dallas Air saw better workflow, higher morale, and improved job profitability.
Deputy helped VaxWorks cut recruitment and onboarding admin by 50%. The company used Deputy HR to combine hiring, onboarding, rostering,... and timesheets in one platform. This reduced the number of tools they needed to pay for. VaxWorks now screens applicants faster and ensures compliance with document uploads. The team saves time and can focus more on customers and less on HR processes.
Krav Maga Seattle
- Health, Wellness And Fitness
- Small
Seattle, USA
Deputy helped Krav Maga Seattle cut time spent on schedules and payroll by 75%. The fitness studio struggled with manual... processes using Excel and Google calendar as their team and class schedule grew. Deputy's employee scheduling software made it easy to track staff availability and manage time off. Payroll became streamlined and accurate with Deputy's timesheet features. The owners now focus more on delivering classes and growing their business.
Jo Williams Personal Caregivers
- Health, Wellness And Fitness
- Small
California, USA
Deputy helped Jo Williams Personal Caregivers save money by switching from another scheduling platform. Jo manages 11 caregivers and needs... a system that works even when she is very ill. Deputy’s intuitive interface and location feature make scheduling and communication easy. The platform lets caregivers swap shifts and ensures they know where to go. Jo trusts Deputy to keep her care running smoothly every day.
Deputy helped InLife manage complex staff rostering for disability support services. InLife supports 130 clients with 300 staff, needing flexible... scheduling to ensure qualified care. Deputy enabled managers to fill shifts quickly from any device, even at short notice. The decentralized rostering system gave clients more control and improved safety. Integration with care management systems allowed better use of NDIS budgets. InLife now spends less time on scheduling and more on client care.
Construction Case Studies and Customer Success Stories with Deputy
Mint Floors & Shutters
- Construction
- Small
Sydney, Australia
Deputy helped Mint Floors & Shutters save 6 hours of management time each week. The company switched from manual timesheets... to Deputy’s mobile app, making payroll and job tracking faster and more accurate. Integration with Xero streamlined billing and pay calculations. Custom timesheet fields improved job reporting for each site. Managers now spend less time on admin and ensure fair pay for all staff.
MASS Engineering and Consulting, LLC
- Construction
- Small
Georgia, USA
Deputy and ADP RUN helped MASS Engineering and Consulting, LLC, a Georgia-based firm, manage scheduling, time, and payroll from mobile devices. The company needed... accurate time tracking for over 200 projects and to meet strict audit standards for government work. Deputy enabled more accurate billing and reduced time spent on admin tasks. The integrated solution improved efficiency, allowing the team to focus on billable hours and grow revenue. Mobile access made it easy to manage operations from anywhere.
The Greens
- Non Profit Organization Management
- Medium
Melbourne, Australia
Deputy helped The Greens manage 336 volunteers across 13 polling stations for a major election campaign in Melbourne. The team integrated... Deputy with Nation Builder to streamline volunteer scheduling and communication. Automated rostering and shift management made it easy to assign and switch volunteers. The system reduced confusion and saved time, letting the campaign focus on outreach. Deputy's simple interface worked for volunteers of all ages and backgrounds.
RSPCA Queensland
- Non Profit Organization Management
- Small
Brisbane, Australia
Deputy helped RSPCA Queensland manage 70 employees across many departments. The team cut rostering time by 150% and payroll time... by 50%. Admin work dropped, letting staff focus more on animal welfare. Deputy’s cloud-based system fixed time-tracking and payroll issues. Staff now see shifts clearly and can swap or claim shifts easily. Every minute saved means more resources for animal care.
Harper Logistics
- Transportation/Trucking/Railroad
- Small
Birmingham, USA
Deputy helped Harper Logistics cut payroll processing time from 2 days to just minutes. The company used to manage schedules... and payroll in Excel, leading to errors and delays. Deputy’s auto-scheduling and ADP integration improved payrolling accuracy to 100%. Employee engagement increased and burnout dropped. Harper Logistics managed a 75% workload increase without extra admin burden.
DropCar
- Transportation/Trucking/Railroad
- Small
New York, USA
Deputy helped DropCar cut driver no-shows by 57%. DropCar used Deputy to manage driver schedules as they expanded to new... cities. The platform improved communication and transparency for drivers. DropCar’s HR team saved time by automating shift updates. They also reduced labor costs by tracking how many drivers were needed for each shift. Deputy made it easier for DropCar to grow their business.
Education Case Studies and Customer Success Stories with Deputy
TEKintellect
- Education
- Small
New York, USA
Deputy helped TEKintellect solve staff scheduling and time tracking problems. Before Deputy, TEKintellect struggled to verify employee hours and manage... remote instructors. With Deputy’s mobile app, staff now clock in and out from their phones, and managers use geofencing to confirm locations. Scheduling is easier, and payroll is more accurate. Employees see their schedules and timesheets in real time, improving transparency and communication.
Deputy helped iEducate cut scheduling time by 75%. The nonprofit used to rely on pen and paper, making it hard... to track tutors and shifts. With Deputy, they now know instantly if a tutor misses a shift. No-shows dropped sharply. Communication improved with in-app messaging. Staff scheduling is now fast and reliable, helping iEducate support more students in Houston.
Human Resources Case Studies and Customer Success Stories with Deputy
NewVine Employment Group
- Human Resources
- Small
Florida, USA
Deputy helped NewVine Employment Group save 10 hours a week on time and attendance admin. This saved the company $10,400... a year in employee time. Manual tasks were reduced for both staff and management. The team became more efficient and productive. Deputy’s scheduling feature helped control labor costs and improved cost prediction. The app was easy for staff, clients, and candidates to use.
The Avenue Church
- Religious Institutions
- Small
Dallas, USA
Deputy helped The Avenue Church cut scheduling time from hours to minutes. The Care Team now uses smartphones to pick... shifts and get instant updates. Payroll reporting is now error-free and integrates with Xero. Communication and task management improved for 30+ childcare workers. The church can now fill open shifts quickly and manage schedules from anywhere.
Real Estate Case Studies and Customer Success Stories with Deputy
U-Store-It
- Real Estate
- Small
Adelaide, Australia
Deputy helped U-Store-It manage staff rosters across eight locations. The company replaced manual Excel scheduling with Deputy’s cloud-based platform. Staff... can now swap shifts and update schedules in minutes. Accurate timesheets and better control over labor costs improved efficiency. Management saves time on admin and has peace of mind with real-time oversight.
Internet Case Studies and Customer Success Stories with Deputy
HubSpot
- Internet
- Large
Cambridge, USA
Deputy helped HubSpot cut scheduling time from 3 days to just 4-5 hours. The inbound sales team now uses Deputy... to manage complex shift coverage across seven areas. Mobile shift notifications make it easy for staff to see their schedules. Schedule visibility has improved accountability and morale. HubSpot's team finds the platform easy and enjoyable to use.
Sports Case Studies and Customer Success Stories with Deputy
i9 Sports
- Sports
- Small
Tampa, USA
Deputy helped i9 Sports cut time spent managing teams and schedules by 30%. The company gained real-time visibility into staff... schedules across four programs and six venues. Deputy enabled instant, reliable communication with 50+ employees and contractors. i9 Sports saved up to 30% by only paying for features they used. The platform ensured messages were read and improved shift coverage. Staff could easily request time off and get schedule updates on their phones.
Other Industry Case Studies and Success Stories with Deputy
Titan Global LLC
- Security
- Medium
New York, USA
Deputy helped Titan Global LLC cut timesheet creation time by 80%. The company now schedules hundreds of security guards in... minutes. Deputy’s mobile app and GPS time clock improved shift changes and payroll accuracy. Communication between managers and staff is faster and clearer. Titan Global delivers better service and accurate records to clients. Payroll integration with QuickBooks reduced invoicing errors.
Deputy helped New Age Security manage time and attendance for 65 security staff and 30 contractors. Before Deputy, rostering was... slow and error-prone, using Excel and manual calls. With Deputy, scheduling became fast and accurate, saving hours each week. Staff receive instant roster alerts and can confirm shifts on mobile. Payroll is now prompt and error-free. Management uses Deputy to optimize wage costs and keep everyone informed.
