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Employee Monitoring Software 2021: Complete Guide

Learn how Employee Monitoring tools work and how to choose the right Employee Monitoring software

Updated By Cuspera

Last updated: Feb 17, 2021

Employee Monitoring Software 2021: Complete Guide

What is Employee Monitoring?

Employee monitoring is a method of monitoring activities of employees that are increasingly being used by companies globally whenever the employee’s core activities involve customer interactions.. Employee monitoring helps boost employee engagement, improve productivity, optimize inefficient workflows, and also helps detect and prevent data breaches. These insights are then analyzed to spot correlations, trends, and patterns to devise strategies and HR policies to improve business performance.

Employee monitoring gives a bird’s eye view of work done in and out of the office through various applications, reports, alerts, and timelines. These products allow companies to respond in an agile manner, shift to choose better and more effective methods, and pivot towards success. These tools are usually employed along with contact center software and can be used alongside live chat and call tracking products.

According to Market Research Future, the employee monitoring solution industry is estimated to reach US $3.84 billion by the end of 2023 with a CAGR of 22.6 percent.

What is Employee Monitoring Software?

Employee Monitoring Software is a means of helping businesses record aspects of employee-customer interactions and to supervise employee productivity. It covers a range of solutions like phone call logs, emails, social media interactions, and live chats to ensure that a company’s specific strategies, guidelines, and work quality are followed by their employees.

The main characteristics of an employee monitoring software are

- they must monitor employee phone and chat interactions with customers.

- oversee employee computers to ensure consistent and timely delivery of work.

- archive interactions for future quality reviews and reporting.

Key Benefits of Employee Monitoring Software

Resource Optimization

An important benefit of monitoring employees is to check their output and assess whether the work has been assigned to the right person. Employing the tools of the software, managers can check or mentor, and course-correct an employee.

By monitoring employee activity, companies can analyze employee behavior and identify poor performers, top performers, employees lacking initiative, disorganized staff, and those who are resistant to change. These inputs allow HR to maintain discipline and stay cost-effective by the reduction in overtime payments for idle work hours, minimization of unproductive behavior, and rearrangement of staff responsibilities.

Employee Feedback and Coaching

Employee Monitoring Software gives timely performance reports and helps managers enhance employee performance with relevant feedback. The workforce tracking tool lets managers provide specific feedback and coach or mentor underperforming employees, and also recognize those who excel.

Compliance

Employee Monitoring Software not only allows companies to track and control user activity but also ensures compliance with internal security codes, stipulations, and regulations, set by the company management.

Employee Monitoring Software lets firms create their policies, regulations, and language stipulations easily. Moreover, activity and schedule-based rules can be created to support specific compliance requirements like preventing unencrypted file transfers, limiting unauthorized logins, implementing audit trails and reporting, etc. With respect to data security, along with video and audio recordings, session recordings, immutable logs, alerts, and optional OCR (Optical Character Recognition) search, the software has powerful auditing tools that can locate insider threats and alert the management promptly.

While we aren’t interested in taking the “Big Brother” approach to monitoring an employee’s every move, we do recognize the inherent value of detecting patterns involving misappropriation of network and corporate resources.

K S

Ken Stewart

Data Loss Prevention

Through employee monitoring, companies can track their employees’ internet usage, curbing the use of potentially dangerous websites and apps that could put the company’s system and data at risk.

Insider Threat Prevention

It is reported that insider data breaches account for more than 60% of all data breaches. The software helps prevent data security breaches by identifying suspicious traffic, finding its source, and alerting key managers and team members when sensitive or confidential data is illicitly accessed by unauthorized personnel.

Improved Employee Productivity

An Employee Monitoring Software gives complete visibility on not just employee activity but also remote employees, third-party vendors, and external contractors. Their online and offline activity is tracked through system-objects like web, keystrokes, network, searches, on-screen content, apps, emails, files, transfers, and downloads. Employees with access to this data can also get fair appraisals, bonuses, or other rewards because of their accuracy and focus on productivity.

Employee Monitoring Software automatically assigns tasks to employees based on their internet activity. It comes with a built-in scheduler that tracks attendance and sends alerts when employees deviate from a project. These and a range of project management tools ensure efficient management of project time.

Which industries use Employee Monitoring Software?

Employee Monitoring Software is widely used in the Information Technology (IT), Finance & Accounting, HR sectors. It is also common in hospitality, architecture, law, retail and manufacturing. It is predominantly deployed in contact centers.

Just hearing the word surveillance for some employees will be immediately intimidating, especially since it all probably feels very unfamiliar and can seem like an invasion of privacy.

D F

Dawn Fay

Senior District President of Robert Half in New York.

Who are the users of Employee Monitoring Software?

Employee Monitoring Software is most often used by managers of customer service teams to ensure that representatives or employees are giving their best at work and following company protocols. These solutions also help sales teams to implement new pitches and IT departments to roll out software infrastructure.

Additionally, call centre managers, information security analysts, compliance officers, risk managers, C-level executives and internal auditors, greatly benefit from the tools offered by the software.

Key Features of Employee Monitoring Software

Activity Tracking

Employee Monitoring Software offers a gamut of tools that help track employee productivity both online and offline. The software does this through monitoring of keystrokes, social media analysis, screenshots of employee screens in real-time, emails, print tracking, mouse activity, time logging, timesheets, etc.

We’re really far away from Big Brother, a productivity tool that engages employees and primarily sales forces and sales departments to provide a real time proprietary scoring system to their activity.

S N

Sam Naficy

CEO, Prodoscore

App and Website Tracking

This feature allows company management to monitor the applications and websites that are used by employees. It also shows how much time was spent by the employee on these websites and also issues alerts if the sites are a threat to the company’s systems or data.

Keylogging

This feature lets a company’s management see every keystroke that their employee types whether it’s in emails, instant messages, Word Documents or online or via their customer service portals.

Screenshots, Video, Live Feed of Monitors

Employee Monitoring Software also lets companies see what their employees are working on in real-time. This is done by a tool that allows the manager to take a screenshot of the employee’s monitor and his or her multiple screens. It also records their monitored activity and gives a live view of the same.

USB and Print Monitoring

With every organisation worried about the threat from data leaks, Employee Monitoring Software offers alerts when a pen drive or portable hard drive is inserted into a company computer or system. Print monitoring tracks the files that have been printed from every company computer.

Time Logging and Active Time Tracking

This feature keeps a track of the employee’s time logged into the company’s system or devices and also generates attendance reports. Active time tracks the period during which an employee is typing on the computer or moving the mouse.

AI in Employee Monitoring Software

With advances in technology, AI is not only helping take the drudgery out of active monitoring but even making intelligent suggestions on how the efforts could be more efficient and aligned to business goals.

Machine Learning

Employee Monitoring software leverages machine learning to intelligently monitor employee performance metrics and increase their productivity. Companies like Microsoft and Walmart have several patented technologies to understand employee relationships and monitor productivity. They do so by using AI to deliver KPIs to enhance employee efficiency. By understanding which metrics are measuring the work output of staff and keeping track of their KPIs, machine learning helps the software become more accurate in understanding performance versus metrics.

Another interesting way how machine learning technology is used to drive customer satisfaction can be found in Domino’s DOM Pizza Checker that is deployed in its Australia and New Zealand locations.

“DOM Pizza Checker uses advanced machine learning, artificial intelligence and sensor technology to identify pizza type, even topping distribution and correct toppings.”

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Buyer’s Guide - Guide to Choose Right Employee Monitoring Software

Cloud vs On-Premise

Employee Monitoring Software can be cloud based that provides capabilities that are easy to deploy without requiring extra infrastructure and specialist IT staff. This is suitable for companies that do not have specialized IT staff. However, many large scale companies might prefer on-premise models for extra data security and privacy.

Buyers are recommended to consider peer reviews and expert opinions that are extensively available on Cuspera before making buying decisions. Cuspera’s AI based engine guides you through the requirement process to help you choose the right software.

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Access Control

Since Employee Monitoring Software collects sensitive data, and there are different classes of users within the organization, the software should provide necessary access control levels. Also it should have strong user authentication and authorization support.

Data Privacy

It is extremely important for the software to support data privacy and security guidelines and also comply with local regulations. It is a key factor to assess the data that is collected is within those boundaries.

Scalability and Flexibility

The software is normally deployed in companies with large scale employees, so the software should support the required scale and also provision for growth. Also it should support remote employees and diverse workspace requirements. As business goals evolve over the life cycle of a business, Employee Monitoring Software must offer scalability to allow monitoring tools to evolve as well. It should be able to accommodate more employees and additions of hardware and applications.

Ease of Deployment

Given the scale of deployment, the software should be easy to deploy and configure. Also it should support diverse devices and environments, ease of deployment becomes a key factor for buying consideration.

Data Security

Companies must opt for an Employee Monitoring Software that uses encryption to keep all its company and employee data secure. It must regularly perform ‘security audits’ that prevent sensitive data from leaving the company servers. They should also track and give alerts and notifications of security breaches that occur in the organisation.

Mobile Apps

With organisations spread across timelines and geographies, having a mobile app version of an Employee Monitoring software can help managers stay clued into employee behaviour and glean insights. Compatibility to mobiles ensures that it can be used anywhere and improves usages and adoption.

Challenges in Adopting Employee Monitoring Software

Privacy Issues

Employee information gathered through the software, could pose a serious threat of misuse and pose both legal and ethical dilemmas for the company. There is also the threat of personal information being turned over to government organisations for their surveillance measures that end up risking employee privacy.

Legal Implications

Companies must be cognizant of regulations and laws governing electronic monitoring existing in the different geographies they operate in, failing which can leave them vulnerable to lawsuits. If legal implications of the user’s country are not considered before the purchase, then collecting personal information could constitute a basis for privacy violations and cause regulatory issues.

Reduction in Employee Morale

One of the key challenges in deploying the Employee Monitoring Software is that employees may feel devalued and find that the software has been intrusive or feel that their privacy has been violated. If employees are not taken into confidence, this may breed resentment and reduce employee morale and the line between work and home may start blurring due to constant employee monitoring.

Cause of Employee Stress

Companies must co-opt employees into technology before monitoring begins. They must get consent from employees, ensure that only relevant data is captured and that they do not monitor people outside of working hours so as not to demoralise staff. Also acting on pure analytics without considering the ‘human effect’ could weaken the human resource efforts within the company.

ROI of Employee Monitoring Software

An Employee Monitoring software tends to benefit businesses in both direct and indirect ways that include:

Reducing Support Calls

Employee Monitoring Software can help managers easily track the quality of response to customers and smoothen issues before they are escalated, thereby reducing the support call volume. By closing an online interaction satisfactorily, the support call volume can be drastically reduced, which leads to both time savings in hours, leaving employees to focus on productive work.

Work Optimization

An MIT study found out that when restaurants began to monitor their employees, there was a revenue increase of 7%. With managers being able to monitor employee-customer interactions in real-time, they were able to take steps to optimise and save time. This, in turn, increases productivity and reduces the need for additional staff.

Time Theft and Data Breach

Employee Monitoring Software can prevent costs incurred by companies who have been hit by data breaches and time theft. As these tools show an employee’s computer activity, firms have clarity on how much time an employee has spent doing actual work.

At a time when internal data breaches and theft have become common, the software with its screenshot and app/website detection features helps check intrusions.

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37 Employee Monitoring Software

Rippling

The Employee Management Platform

4.90

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Rippling Icon

Rippling

4.90
★★★★★
★★★★★
The Employee Management Platform
Highlights
Top Business Usecases : Training & onboarding,Sales document management,Contract management
Top Features : Personalization,Dashboard,Alerts: popups & Notifications
Rippling Icon

Vendor: Rippling

Company Size: 251-500

HQ Location: 2443 Fillmore St #380-7361, San Francisco, CA 94115

MentorcliQ

Employee Mentoring Software that drive employee engagement, development, and retention

4.73

Read Reviews
MentorcliQ Icon

MentorcliQ

4.73
★★★★★
★★★★★
Employee Mentoring Software that drive employee engagement, development, and retention
Highlights
Top Business Usecases : Coaching,Engagement management,Engaging and following up
Top Features : Feedback surveys,Personalization,Dashboard
MentorcliQ Icon

Vendor: MentorcliQ

Company Size: 51-100

HQ Location: 595 S. 3rd Street Columbus, 43215 OH

Berqun

Employee monitoring with time tracking, productivity measurement ...

4.67

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Berqun Icon

Berqun

4.67
★★★★★
★★★★★
Employee monitoring with time tracking, productivity measurement ...
Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Training & onboarding
Top Features : Alerts: popups & Notifications,Dashboard
Berqun Icon

Vendor: Berqun

Company Size: NA

HQ Location: Yildiz Technical University Teknopark D2 Blok No:102 , Istanbul, Esenler 34220, TR

Financials: Private

ActivTrak™

Workforce analytics and productivity management software providing expert insights

4.58

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ActivTrak™ Icon

ActivTrak™

4.58
★★★★★
★★★★★
Workforce analytics and productivity management software providing expert insights

ActivTrak™is a cloud-based workforce productivity and analytics software that collects and analyzes data and provides insights that help mid-market enterprises be more productive and compliant. It allows businesses to gain insights on and improve employee productivity. It empowers people, increases productivity, reduces risk, and sparks healthy work habits.

Highlights
Top Business Usecases : Workforce productivity benchmarking,Employee engagement,Engaging and following up
Top Features : Dashboard,Alerts: popups & Notifications,Personalization
ActivTrak™ Icon

Vendor: ActivTrak

Company Size: 11-50

HQ Location: 3101 Bee Cave Rd, Austin, Texas 78746, US

Financials: Series A

Kickidler

Free Employee Computer Monitoring Software | Kickidler

4.54

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Kickidler Icon

Kickidler

4.54
★★★★★
★★★★★
Free Employee Computer Monitoring Software | Kickidler
Highlights
Top Business Usecases : Motivation management,Engagement management,Engaging and following up
Top Features : Recording,Alerts: popups & Notifications,Personalization
Kickidler Icon

Vendor: Kickidler

Company Size: 11-50

HQ Location: Vasilissis Freiderikis 9A, 1066, Nicosia, Cyprus.

Financials: Private

Teramind

Computer Monitoring Software

4.53

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Teramind

4.53
★★★★★
★★★★★
Computer Monitoring Software
Highlights
Top Business Usecases : Communication management,Tracking & monitoring communications,Contacts history
Top Features : Recording,Alerts: popups & Notifications,Dashboard
Teramind Icon

Vendor: Teramind

Company Size: 501-1000

HQ Location: 19495 Biscayne Blvd, Suite 606, Aventura, FL 33180, US

Financials: Series A

BrowseControl

BrowseControl - CurrentWare

4.50

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BrowseControl Icon

BrowseControl

4.50
★★★★★
★★★★★
BrowseControl - CurrentWare
Highlights
Top Business Usecases : Helpdesk management,Products & pricelist management,Advertisement
Top Features : Personalization
BrowseControl Icon

Vendor: CurrentWare

Company Size: 11-50

HQ Location: Toronto, Ontario

Financials: Private

Recite

Numonix Interaction Recording & Quality Management

4.47

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Recite Icon

Recite

4.47
★★★★★
★★★★★
Numonix Interaction Recording & Quality Management
Highlights
Top Business Usecases : Sales call management,Call recording,Engagement management
Top Features : Recording,Dashboard
Recite Icon

Vendor: Numonix

Company Size: 11-50

HQ Location: 2650 N Military Trail, Boca Raton, Florida 33431, US

Financials: Private

Work Examiner

Workexaminer: Employee Monitoring Software for internet ...

4.44

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Work Examiner Icon

Work Examiner

4.44
★★★★★
★★★★★
Workexaminer: Employee Monitoring Software for internet ...
Highlights
Top Business Usecases : Communication management,Tracking & monitoring communications,Performance management
Top Features : Recording,Alerts: popups & Notifications,Capture email
Work Examiner Icon

Vendor: EfficientLab

Company Size: 01-10

HQ Location: Schorsa 46, Belgorod, Russia

Financials: Private

Calibre

Calibre improves performance, productivity, and customer satisfaction..

4.41

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Calibre

4.41
★★★★★
★★★★★
Calibre improves performance, productivity, and customer satisfaction..
Highlights
Top Business Usecases : Call recording,Sales call management,Social media analytics
Top Features : Recording,Personalization
Calibre Icon

Vendor: HigherGround

Company Size: 51-200

HQ Location: 21201 Victory Boulevard, Suite 105, Canoga Park, California 91303, US

Financials: Private

BrowseReporter

Best Employee Monitoring Software | CurrentWare BrowseReporter

4.26

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BrowseReporter Icon

BrowseReporter

4.26
★★★★★
★★★★★
Best Employee Monitoring Software | CurrentWare BrowseReporter
Highlights
Top Business Usecases : Social media analytics,Social media management,Products & pricelist management
BrowseReporter Icon

Vendor: CurrentWare

Company Size: 11-50

HQ Location: Toronto, Ontario

Financials: Private

SQmediator

Telchemy | SQmediator® - Advanced Active/Passive ...

4.17

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SQmediator Icon

SQmediator

4.17
★★★★★
★★★★★
Telchemy | SQmediator® - Advanced Active/Passive ...
Highlights
Top Business Usecases : Sales call management,Call recording,Communication management
Top Features : Recording,Alerts: popups & Notifications,Dashboard
SQmediator Icon

Vendor: Telchemy

Company Size: 11-50

HQ Location: 2905 Premiere Parkway, Suite 280, Duluth, GA 30097, US

Financials: Private

Employee Monitor

Employee Computer Monitoring Software. Remote monitor ...

4.17

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Employee Monitor Icon

Employee Monitor

4.17
★★★★★
★★★★★
Employee Computer Monitoring Software. Remote monitor ...
Highlights
Top Business Usecases : Lead tracking,Tracking & monitoring communications,Communication management
Top Features : Live monitoring
Employee Monitor Icon

Vendor: Refog

Company Size: NA

Financials: NA

MiaRec

VoIP call recording software | Voice call ...

4.17

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MiaRec

4.17
★★★★★
★★★★★
VoIP call recording software | Voice call ...
Highlights
Top Business Usecases : Sales call management,Call recording,Communication management
Top Features : Recording,Live monitoring,Capture screen
MiaRec Icon

Vendor: MiaRec

Company Size: 11-50

HQ Location: 333 W. Santa Clara St., Suite 618, San Jose, CA 95113, US

Travelize

Business Management App to monitor the employees with ease

4.17

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Travelize Icon

Travelize

4.17
★★★★★
★★★★★
Business Management App to monitor the employees with ease

Travelize is an Employee GPS Tracking Application that tracks an employee's exact location in one click. Travelize presents the enterprises with an Online Employee Monitoring Software experience. The application offers a very simple, elegant interface for monitoring employee work activity. Track field employee activity, generate reports, schedule meetings, and get real-time updates anytime. Its end-to-end service management software assists the users in each stage of service delivery, providing the opportunity to monitor the employee key performances like sales productivity, meeting updates, distance traveled for client place and so on.

Highlights
Top Business Usecases : Lead management,Meeting management,Sales call management
Travelize Icon

Vendor: Travelize

Company Size: 51-200

HQ Location: No.5, 1st floor, Racecourse Road, Bangalore, India

InterGuard Employee Monitoring Software

Employee Monitoring Software | InterGuard

4.16

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InterGuard Employee Monitoring Software Icon

InterGuard Employee Monitoring Software

4.16
★★★★★
★★★★★
Employee Monitoring Software | InterGuard
Highlights
Top Business Usecases : Tracking & monitoring communications,Communication management,Workflow management
Top Features : Alerts: popups & Notifications,Recording,Live monitoring
InterGuard Employee Monitoring Software Icon

Vendor: Awareness Technologies

Company Size: 11-50

HQ Location: 1391 Post Rd E, Westport, Connecticut 06880, US

Financials: Private

Aobo Keylogger for Mac

Aobo Keylogger for Mac OS X Professional - easemon.com

4.15

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Aobo Keylogger for Mac Icon

Aobo Keylogger for Mac

4.15
★★★★★
★★★★★
Aobo Keylogger for Mac OS X Professional - easemon.com
Highlights
Top Business Usecases : Sending & publishing communications,Communication management,Follower management
Top Features : Recording,Alerts: popups & Notifications
Aobo Keylogger for Mac Icon

Vendor: Easemon.com

Company Size: NA

HQ Location: Horsham, PA

Financials: NA

OsMonitor Employee Monitoring Software

OsMonitor Employee Monitoring Software for Windows

4.15

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OsMonitor Employee Monitoring Software Icon

OsMonitor Employee Monitoring Software

4.15
★★★★★
★★★★★
OsMonitor Employee Monitoring Software for Windows
Highlights
Top Business Usecases : Sending & publishing communications,Communication management,Public relations
Top Features : Recording
OsMonitor Employee Monitoring Software Icon

Vendor: Wangya Computer

Company Size: NA

HQ Location: W237N2920 Woodgate Road, Suite 100, Pewaukee, WI 53072, US

Financials: NA

Aspect Quality Management

Call Quality Monitoring Software | Aspect

4.11

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Aspect Quality Management Icon

Aspect Quality Management

4.11
★★★★★
★★★★★
Call Quality Monitoring Software | Aspect

Aspect Quality Management an Employee Monitoring software allows customer interactions to be evaluated by all parties, including supervisors, agents, and automated analytics systems, enabling to extract valuable perspectives on quality to coach the agents in relevant areas for improvement. It helps to scale best practices and increases sales and revenue.

Highlights
Top Business Usecases : Sales call management,Call recording,Coaching
Top Features : Recording
Aspect Quality Management Icon

Vendor: Aspect Software

HQ Location: 2325 E Camelback Rd, Phoenix, Arizona US

VirtualLogger

Virtual Logger - SaaS Call Recording for Contact Centers

4.04

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VirtualLogger Icon

VirtualLogger

4.04
★★★★★
★★★★★
Virtual Logger - SaaS Call Recording for Contact Centers
Highlights
Top Business Usecases : Sales call management,Call recording,Helpdesk management
Top Features : Recording,Capture screen,Feedback surveys
VirtualLogger Icon

Vendor: VirtualLogger

Company Size: 11-50

Financials: NA

Cicero Activity Intelligence

Cicero Activity Intelligence - ciceroinc.com

4.00

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Cicero Activity Intelligence Icon

Cicero Activity Intelligence

4.00
★★★★★
★★★★★
Cicero Activity Intelligence - ciceroinc.com
Highlights
Cicero Activity Intelligence Icon

Vendor: Cicero

Company Size: 11-50

HQ Location: Cary, NC

Financials: IPO

Fin Analytics

Fin Analytics - Continuously Improve Your Customer Care Operations

4.00

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Fin Analytics Icon

Fin Analytics

4.00
★★★★★
★★★★★
Fin Analytics - Continuously Improve Your Customer Care Operations
Highlights
Top Business Usecases : Coaching,Workflow management,Competitive intelligence
Top Features : Personalization
Fin Analytics Icon

Vendor: Fin Exploration Company

Company Size: 11-50

HQ Location: 564 Market St, San Francisco, California 94104, US

Cognidox

cognidox.com - Lean Document Management for Complex ...

4.31

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Cognidox

4.31
★★★★★
★★★★★
cognidox.com - Lean Document Management for Complex ...

Cognidox is a document management system that helps to streamline complex product development cycles. It improves visibility and control for the development process and entire business. It provides solutions for the high-tech, medical device, and life science product sectors.

Highlights
Top Business Usecases : Helpdesk management,Content management,Products & pricelist management
Cognidox Icon

Vendor: Cognidox

Company Size: 1-10

HQ Location: St John's Innovation Centre, Cambridge, CB4 0WS, GB

Ringcentral Engage

RingCentral: All-in-One Phone, Team Messaging, Video Conferencing

4.00

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Ringcentral Engage Icon

Ringcentral Engage

4.00
★★★★★
★★★★★
RingCentral: All-in-One Phone, Team Messaging, Video Conferencing
Highlights
Top Business Usecases : Engaging conversational surveys,Engaging and following up,Measuring CSAT
Top Features : Personalization
Ringcentral Engage Icon

Vendor: RingCentral

Founded: 2003

Company Size: 1001-5000

HQ Location: 20 Davis Drive Belmont, CA 94002, USA

Financials: IPO