In this section, you will find
What is Team Collaboration?
Key Benefits of Team Collaboration Software
Buyer’s Guide: Guide to Choose Right Team Collaboration Software
Team Collaboration is critical for businesses to boost productivity and innovation as it gives equal opportunity and seamless access to team members to openly communicate. This helps varied skills and talent in the organization to come together which helps people to contribute and innovate.
Learn how Team Collaboration Software helps organizations to succeed and how to choose the right Team Collaboration Software.
What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!
Read more about how companies in different industries are using Team Collaboration software to drive results.
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Updated By Cuspera
Last updated: Aug 29, 2023
Collaboration software with Video conferencing, chat and call - more ways to be a team
Microsoft Team is a hub for teamwork that helps to invite everyone working with to chat, meet, call, and collaborate all in one place, from anywhere. It helps to improve internal communications and acquire customers.
Microsoft Team features include transforming online meetings, voice and video calling, instant messaging, working remotely, and document collaboration into a single integrated app and many more.
It also includes key security and privacy features like meeting options, recording consent, Channel moderation and controls, multi-factor authentication, and much more.
Vendor: Microsoft Corporation
Founded: 1975
Company Size: 10001+
HQ Location: Redmond, WA
Financials: IPO
AI work management and productivity tools
Slack is the collaboration hub that brings the right people, information and tools together to get work done. It helps to align their teams, unify their systems, and drive their businesses forward.
Slack offers a secure, enterprise-grade environment that can scale with the largest companies in the world. It is a stack where people can work together more effectively, connect all their other software tools and services, and find the information they need to do their best work. It offers real-time messaging, file sharing, archiving, and search. It has several internal and external sharing options to receive and share files with anyone. It offers advanced search, filters and sorting that make it easy to get the right files.
Some of its features include conversation channels, private groups, messaging, message history, search, snippets, webhooks, collaboration, fFile sharing, file browsing, voice/video calls, feedback, progress archive, notifications, integrations, synchronization, open API and more.
When anyone wants insight or advice, they can raise their hand and also give feedback in Slack. It’s a great way for everyone to see what’s happening and keep up transparency at Sharesies.Brooke Roberts
co-founder and co-CEO
Sharesies
Vendor: Salesforce, Inc.
Founded: 1999
Company Size: 10001+
HQ Location: 415 Mission Street, 3rd Floor, San Francisco, CA 94105, United States
Financials: IPO
Collaboration software providing unified communications through instant messaging, voice and video calls
Cisco Jabber is an Internal Communications Software. Cisco Jabber is a unified communications tool that provides businesses with instant messaging, voice and video calls, voice messaging, and web conferencing.
Cisco Jabber features include: file-sharing, call forwarding, desktop sharing, persistent chat, active in-call controls, smartwatch compatibility, and more. With Cisco Jabber persistent chat, users can create multiple team spaces with advanced file sharing and search features. Members can be added from in-company contact databases or external sources and allocated individual permission levels to ensure data protection and security. With end-to-end encryption, chat history is securely retained for reference, including shared files and participant activity.
Cisco Jabber enables calendar integration with Google Calendar, Microsoft Outlook, and IBM Lotus notes so meetings can be arranged and started directly from calendar invites. Additionally, the platform can be integrated with desk phones, headsets, Apple and Android smartwatches, video conferencing equipment, and far-end cameras.
Cisco Webex has allowed me to integrate my face-to-face students and my online students into a single environment that is virtually seamless. I'm teaching to my online students just like I teach to my face-to-face students.Joe West
PhD, Professor
UNC Pembroke
Vendor: Cisco Systems, Inc.
Founded: 1984
Company Size: 10001+
HQ Location: Corporate Headquarters, 170 West Tasman Dr., San Jose, CA 95134, USA
Financials: IPO
Yammer enterprise social network for business communication
Yammer is an enterprise social networking platform for employees to connect and communicate across their organization.
It provides the ability to connect and engage with employees within the organization. It can deliver live and on-demand events and share rich social experiences to Microsoft Teams, SharePoint, and other Office 365 apps. It allows employees to share, create, and edit files directly from Yammer conversations within the Office for the web. It comes with web as well as mobile app.
It uses virtual office and can be integrated with Microsoft sharepoint for creating social layer across all enterprise applications.
Thanks to Microsoft Teams, we have developed a complete project using Teams applications (TeamsChamp and PlayQuiz) in the other side of the world. Without this technology, we could not even imagine collaborating with DCS. In this project, Microsoft Teams has been crucial for communicating among the... users and administrators. Furthermore, through a gamification campaign, we spread the knowledge among the users of Microsoft 365, Compliances and the best security practices using Azure Information Protection.
Ignacio Dolz
Product Manager
ENCAMINA
Vendor: Microsoft Corporation
Founded: 1975
Company Size: 10001+
HQ Location: Redmond, WA
Financials: IPO
Workplace collaboration software enabling communication through Groups, Chat, Rooms and live Video broadcasting
Workplace from Meta is a communication tool that connects everyone in the company, even if working remotely. Its features like Groups, Chat, Rooms, and live video broadcasting help to get people talking and working together. Workplace helps to improve internal communication, digital and social presence and scale best practices.
Workplace makes it easy to speak to everybody in the company. It turns communication into a conversation by giving people a voice so they can ask questions and share ideas. Workplace uses simple integrations and mobile apps to connect everyone in the company. It also keeps people safe with industry-leading access controls and security measures.
Key Features are Workplace Chat, group video calls, file storage, auto-translate, live video streaming, access to directory integrations, admin controls to manage and monitor the Workplace, monitoring tools for IT teams and many more.
Without Workplace, we would need to rely on multiple technology and collaboration platforms that not only optimize our performance and our work for clients, but also help foster and build our unique global culture, which is a large part of why clients rely on our company and our services.Loreta Siderman
Communications and Marketing
Cognizant Softvision
Vendor: WhatsApp LLC
Founded: 2004
Company Size: 10001+
HQ Location: 1 Hacker Way, Menlo Park, California 94025
Financials: IPO
Social Collaboration softwar for employees
Jive is an interactive social intranet software that combines the structure of traditional intranets with the collaborative features of enterprise social networks. Its intelligent features understand your employees and anticipate their needs to help get work done better and faster.
Jive’s PeopleGraph™ technology uses machine learning to map the relationships between people, content and activities across the digital ecosystem. It understands people – their jobs, their skills, their needs – and it uses this intelligence to deliver the information they need, exactly when they need it.
Jive's Interactive Intranet programming gives a solitary stage to organization interchanges, group cooperation, representative commitment and on boarding, information sharing, endeavour search and hierarchical examination. It is open by means of programs and a versatile intranet application, and coordinates with outside big business frameworks, bringing data into a typical collective condition.
Around a year ago, our corporate values were completely revamped to make a foundation for VEON’s universal metamorphosis. Now we prioritize such qualities as being Collaborative, Customer-Obsessed, Entrepreneurial, Innovative and Truthful. Jive is both a tool for change and a reflection of itJean-yves Charlier
Ceo
Veon
Vendor: Jive Software.
Founded: 2001
Company Size: 501-1000
HQ Location: 401 Congress Ave, Suite 2650 Austin, TX 78701
Financials: M&A
Real-time Team Collaboration App for Sales and Service teams
Salesforce Anywhere is a Collaboration software and the easiest way to accelerate sales processes inside Salesforce, helping teams close deals faster.
It reimagines sales and service with real-time CRM data, built-in collaboration, and timely alerts that empower sales and service teams to sell and solve customer problems from anywhere. It supports capture of all of the data, processes, and conversations inside the Sales Cloud so that it’s not scattered across email, chat apps, and files. It has a built-in office suite functionality, including word processing, spreadsheet and presentation software. It enables teams to collaborate around a rich set of documents.
It also helps the team to work together on plans, discuss records, and analyze reports, keeps sales and service on the same page with smarter decisions and take the right steps to drive the business forward with suggested actions powered by AI.
Salesforce allows us to deliver personalization and transformation at scale in ways that we otherwise wouldn’t be able to.Adam Lavezzo
VP, Revenue Strategy & Operations
BetterUp
Vendor: Salesforce, Inc.
Founded: 1999
Company Size: 10001+
HQ Location: 415 Mission Street, 3rd Floor, San Francisco, CA 94105, United States
Financials: IPO
Internal communications and employee engagement software with email tracking, scheduled sends and other tools
ContactMonkey is an Internal email communication software that enables improving workplace communications and employee engagement. It can be used by enterprises and businesses of all sizes.
ContactMonkey features include drag and drop email templates, employee engagement surveys, Outlook and Gmail Integration, and Email tracking and analytics. The Outlook and Gmail email template builder enables selecting from the library of templates which can be customized for company branding and guidelines. It also includes employee engagement surveys using pulse surveys, emoji reactions and comments.
Email tracking and analysis feature enables real-time tracking on email open or link-click, sending of mass personalized emails using mail-merge and planning and scheduling in advance for sending later. Dashboard analytics provides insights on team performance and other metrics.
Once I started using ContactMonkey, I realized I was able to save 4 hours of work a week, which translated to 25 days saved per year!Kate Kraley
Communications Specialist
Mettler Toledo
Vendor: ContactMonkey Inc.
Founded: 2011
Company Size: 11-50
HQ Location: ContactMonkey, Inc. 120 Adelaide West Toronto, ON M5H 1T1
Financials: SEED
Transform communications and culture with modern intranet software
Simpplr is an Intranet software built for employee collaboration and aligning distributed work-force. It helps drive employee engagement, improve employee productivity, ramps up new-hire onboarding and creates a Virtual headquarters for the employee community.
It provides multichannel access, is built to scale and easy to deploy even in large enterprises.
Simpplr is built to develop networks across departments and locations. It provides adaptive personalization and AI-backed content recommendations. Its interactive employee directory allows for easy interaction with co-workers and the profile information helps drive engagement.
Simpplr’s Smart Feed feature also helps everyone stay well-informed with must-reads, socialize with coworkers, follow team activities and participate in virtual celebrations. It allows secured access and sharing of all types of files, enables photo and video hosting and more such collaboration features.
I can't imagine how we would have handled the COVID-19 pandemic without a centralized communication platform. Our intranet, The Lens, has been extremely effective in communicating important safety information and provides a vital connection point for our remote workforce.Mac Curtis
Chairman and CEO
Perspecta
Vendor: Simpplr, Inc
Founded: 2014
Company Size: 51-100
HQ Location: 100 Marine Pkwy, Suite 250, Redwood City, CA 94065
Financials: SERIES D
A secure collaboration platform featuring messenger, voice, video conferencing, file-sharing, and external collaboration
Wire Collaboration Platform is a secure communication and collaboration platform that offers messaging, audio/video conferencing, file-sharing, and external collaboration - all protected by the most advanced end-to-end encryption.
Wire provides the strongest security for organizations looking to protect their communications and document sharing. Its end-to-end encryption gives the confidence to talk, message, and share across teams and with clients, through a single app that’s available on all devices. Wire’s group chats can accommodate up to 128 participants, and group voice calls can support 10 members, and screens can be shared with up to 10 people.
Some of its features include messaging, voice and video, file sharing, guest rooms, security and more. All file types can be shared through Wire, with users able to view most common file types within conversations on mobile devices.
we were looking for a simple, secure solution that would allow our on-site technicians to quickly send photos to field supervisors.Wigger
Vendor: Wire Swiss GmbH
Company Size: 51-100
HQ Location: Rosenthaler Straße 40-41, Berlin, Berlin 10178, DE
Financials: SERIES C
In today’s highly connected world, companies rely heavily on collaboration between teams to get work done and on technology to effectively aid the process. Team Collaboration is a project management approach that is geared towards open communication, minimal hierarchy and red tape, teamwork, active and equal participation, and innovation. Team collaboration is critical to boost productivity and innovation. It becomes all the more important when businesses are distributed over different sites, geography and become hyper distributed.
As businesses evolve with the changing times, Team Collaboration Software has emerged as the best provider of solutions to connect employees across geographies. According to data gleaned by Grandview research; the team collaboration software market was estimated to be USD 21.69 billion in 2021 and between 2022 and 2030, the demand for collaboration software is set to grow at 9.5%.
Team Collaboration Software is a platform that aids companies in creating a digitally enhanced workspace, to enable real-time communication among team members while working on a project. With traditional offices going through an overhaul, such collaboration tools are becoming a mainstay for global companies that have staff and operations across the world.
Team Collaboration Software allows team members to message each other, speak as a group, and share relevant content with the help of tools that help teams address queries, cross-check tasks and access shared knowledge and files.
While it may seem like there is an overlap between Team Collaboration Software and Project Management Software, both are highly distinct tools. Project Management is essentially centralised management or a bird's eye view of a project's workflow for a manager, while Team Collaboration Software ensures that both information and communication that are critical drivers of a project are centralised here.
Project Management Software helps a project manager or company management maintain the project plan, meet goals while managing resources and cost. It basically involves speaking with individual contributors to get status updates on their work.
In contrast, Team Collaboration Software decentralises and lets users execute the tasks within a project. This means that such teams can be devoid of any project manager and can often work independently while also interacting with each other as well as with a central project manager.
While functions in a Project Management Software include task distribution, time tracking, budgeting resource planning etc, Team Collaboration Software lets users access shared information, knowledge regarding tasks and work files.
Moving away from the formality of emails, Team Collaboration Software lets people share content including videos, files, messages in an informal manner. This ensures that conversations are quick and easy dialogues, rather than formal requests and approvals that can be missed as they pile up in an inbox. Further, features like allowing for stacking conversations into channels, supporting voice or video calls, integrating with popular apps like Google Drive, Trello, Dropbox, etc., and providing ease of navigation between files and documents make Team Collaboration Software an ideal software for businesses today.
Greater collaborations among teams make an organisation agile and provide greater flexibility to its management and employees to decide and implement ideas. Such technologies build agile companies that have greater tenacity in responding to technological disruptions or changing customer preferences and can adapt to them quickly.
Project management has 4 components - planning, organising, leading, and controlling. Team Collaboration Software lets teams chalk out and schedule all these stages and share them with team members so that there is clarity and efficiency on a project from start to finish. Coordination among different teams and projects becomes much easier with Team Collaboration Software as profiles of teams, all documents and deadlines are available on the same page, and each stage can be monitored closely to see that the assigned tasks are done on time.
Team Collaboration Software helps greatly in eliminating barriers of communication, thereby eliminating constraints, interdependencies among the project teams. The software enables better remote working possibilities by enabling teams to schedule tasks, plans, deadlines, and also garner instant feedback. With its scheduling tools, companies can organise their daily, weekly, and monthly workflows and team targets. Meetings can also be scheduled with just a click.
With an increase in the trend of remote employment, companies can use Team Collaboration Software to unite employees in different geographical locations conveniently, and manage all tasks remotely and cater to the needs of team members as well. Through such scheduling, ease of communication and streamlined workflows, companies can now work on engaging teams spread across geographies and boost employee satisfaction with the company.
One of the features that facilitate speedy workflows is centralised document storage that provides a knowledge bank for employees to refer to at any given point, and stay up-to-date and on the same page with their peers in a fuss-free way. Employees can easily import and export documents required for work thereby reducing the use of paper which is a key step towards achieving digital documentation.
Robust feature set is key to the effectiveness of a good Team Collaboration Software. The scope of the software determines how thinly it can be spread across teams to make communication speedy and work efficient. Its tools empower teams to have meetings anytime, facilitate workflows, and exchange information on their preferred communication channels. Along with seamless messaging, most software also offers in the collaboration suite, features like enhanced video conferencing, file sharing, calling capabilities from the cloud, and easy meeting controls including web browser support.
The more adaptable and user-friendly the software, the greater adoption it will find among staff. While many features are easy to learn, staff members may require training from vendors before adoption. Lack of training could result in staff struggling to collect data from disparate applications leading to data silos and app slump.
Since team collaboration involves sharing sensitive company data on different devices and across teams, it makes data extremely vulnerable to cyberattacks. So it is imperative that Team Collaboration Software keeps the data secure at all points as a breach could have severe cost implications on the company. Companies should opt for multi-layered protection, like secure data centre sites that have access controls, multiple encryption cyphers, and setups. They must use an advanced administrator option, to enable and disable accounts that are deemed unsafe.
While deciding on purchasing Team Collaboration software, companies should ensure that they meet each one of the organisation’s needs. While a few features like messaging, VoIP, file sharing, meetings, chats, company intranet, video are common, opting for a consolidated collaboration suite with a flexible pricing and free trial is a good bet.
With cloud computing capabilities, Team Collaboration Software can enable seamless interactions spanning geographies and time zones. Rather than investing in getting trained IT staff and servers, cloud-based applications give the convenience of having the same suite of services with just an internet connection. For real-time collaboration, offices can just plug in any approved device like a laptop, smartphone, or a tablet via the cloud and connect effortlessly. This not only results in cost savings but also makes organisations more agile and flexible.
Integration is key to good Team Collaboration Software as it helps teams integrate other tools they already use; like chat clients, mobile operating systems, and calendars. Integration also breaks organisation silos and encourages efficient decision making. With more vendor support, the Team Collaboration Software ecosystem can also go on to include tools to coordinate online events, provide customer support, conduct training in private meeting rooms, and share content across different apps among other things.
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Office Chat Software|LAN Messenger
Vendor: Srivaru Software Solutions Pvt Ltd.
Company Size: 11-50
HQ Location: 256, P.K.S.A.Arumuga Road, Sivakasi, Tamil Nadu 626123, IN
Financials: PRIVATE
Collaboration software with voice, video, screen share, chat, and file sharing
Vendor: Mitel Networks Corporation
Company Size: 1001-5000
HQ Location: Kanata, Ontario
Financials: M&A
Text Messaging Service for Small Business
Vendor: Text Request, LLC
Company Size: 1-10
HQ Location: 16192 Coastal Highway Lewes, Delaware, 19958
Financials: PRIVATE
Real-time communication and collaboration software with co-browsing, HD video chat, Video Sharing and more
Samesurf is a real-time communication and collaboration software enabling multiple people to share their browsing experiences in real-time from any device or browser. It helps to improve internal communication with ease and ensure the security of sensitive information.
Vendor: Samesurf, Inc
Company Size: 11-50
HQ Location: 345 North Maple Drive, Suite 120, Beverly Hills, CA 90210, US
Financials: PRIVATE
CentricMinds - A complete digital management solution
Vendor: Cognopia Pty Ltd
Company Size: 11-50
HQ Location: South Melbourne, VIC
Financials: PRIVATE
Online Workplace for Distributed Teams
Vendor: Sococo, Inc.
HQ Location: 75 Arlington Street, Suite 500, Boston, Massachusetts 02116, US
Screen sharing for inside sales and telesales
Crankwheel is a screen sharing application for sales teams that can be used on desktops or mobile devices using any browser. The software is simple to use and can be utilised for connecting with prospects, to share screen content aimed to convert . It is being used in industries such as Digital Agencies, Education, Insurance and more.
Vendor: CrankWheel ehf
Founded: 2015
Company Size: 1-10
Financials: PRIVATE
Conversational Text Messaging for Business
SMS-Magic is a leading text messaging platform for businesses like financial services, higher education, retail, staffing, wellness, and more. It helps to create powerful, personalized connections with the customers. It helps to scale best practices and improve ROI.
Vendor: Screen-Magic Mobile Media Pvt. Ltd
Company Size: 51-200
HQ Location: 2831 St. Rose Parkway, Suite 200, Henderson, NV – 89052
Financials: PRIVATE
Task management, chat for companies and video calls
Vendor: Hibox Systems, S.L.
Founded: 2015
Company Size: 11-50
HQ Location: 916 3rd Avenue Fusion Building Sheldon, IA 51201
Financials: PRIVATE
InterCall Collaboration Cloud | West Corporation
Vendor: Intrado Life & Safety, Inc.
Company Size: 10001+
HQ Location: 7600 Chevy Chase Dr # 201, Austin, Texas 78752-1581, US
Financials: PRIVATE
Online Collaborative Table
Vendor: SoftFluent SAS
Company Size: 101-250
HQ Location: 5 rue de la renaissance, Antony, 92160, FR
Financials: PRIVATE
PressFriendly - Startup PR
Vendor: PressFriendly, Inc.
HQ Location: 540 Howard Street, San Francisco, CA 94101, US
Virtual meeting room
Vendor: Sofa Collaboration GmbH
Company Size: 1-10
HQ Location: 1 Route de Cénac, Latresne, Gironde 33360, FR
Financials: PRIVATE
SharePoint Knowledge Management - Beyond Intranet: Quickly search knowledge on Policy..
Vendor: BEYOND TECHNOLOGIES LLC
HQ Location: 8N 3rd Street, Suite 305, Lafayette, IN 47901
Zello Push-to-Talk Mobile App - Talk in real-time to individuals and groups anywhere in the world
Vendor: Zello, Inc.
Company Size: 11-50
HQ Location: 1717 W 6th St, Suite 450, Austin, Texas 78703, US
Financials: PRIVATE
The Stress-Free Intranet Software - bonzai-intranet.com
Vendor: Dynamic Owl Consulting Inc.
HQ Location: 401 Congress Ave, Austin, Texas 78701, US
Display, Organize, And Annotate Any Type Of Digital Content
Reactiv SUITE is a virtual meeting platform for interactive whiteboards. It helps to boost audience engagement in any hybrid meeting. It allows the presenter and the content to stand out and be memorable.
Vendor: Vizetto Inc.
Company Size: 11-50
HQ Location: 6470 Viscount Rd., Mississauga, Ontario, Canada L4V 1H3
Financials: PRIVATE
Limnu - The online whiteboard you've been looking for.
Vendor: Limnu, Inc
Company Size: 1-10
HQ Location: 2555 Flores St, San Mateo, California 94403, US
Financials: PRIVATE
Team Conferencing, Chat, Email and More
Vendor: MelpApp, Inc.
Company Size: 11-50
HQ Location: 38 Washington Road, Princeton Junction, New Jersey 08850, US
Financials: PRIVATE
The #1 Video, Audio & Chat APIs & SDKs
MirrorFly is a customizable messaging solution that provides APIs & SDKs to integrate or build a feature-rich collaboration platform on Android, iOS and Web applications to drive better communication.
Vendor: MirrorFly
Company Size: 251-500
HQ Location: 2905, Cordury Terrace, Cumming, Atlanta, Georgia 30041, US
Financials: PRIVATE
Groupboard Collaborative Online Whiteboard
Vendor: Group Technologies Inc.
Company Size: NA
HQ Location: Ladysmith, BC, V9G 1A8, Canada
Financials: PRIVATE
A very simple app for task and shift signup
Vendor: Getzelos, Inc.
Founded: 2018
Company Size: 1-10
HQ Location: Tuukri põik, Tallinn, Harjumaa, EE
Financials: PRE-SEED
Get things done, your way
Vendor: OrangeLoops, Inc
Company Size: 1-10
HQ Location: Montevideo, Montevideo
Financials: PRIVATE
Creative Social Intranet - Enterprise Intranet Software
Creative Social Intranet is an Employee Intranet Portal that provides companies with the ability to share ideas, post documents, merge schedules, upload photos and collaborate on projects within a single secure intranet portal. It helps businesses manage employees, recognition/reward programs, on-boarding, ticketing, social gamification, and more.
Vendor: Creative Social Intranet
Company Size: NA
HQ Location: E/516B, Kailash Complex, Hiranandani Vikhroli link road, Mumbai, Maharashtra 400076, IN
Financials: NA