Real-World Case Studies and Customer Success Stories with Kantata Professional Services Cloud

Kantata helped whyaye! Ltd. boost billable utilization by 6%. The company tripled in size after switching from Microsoft Excel to... Kantata. whyaye! doubled its number of new clients every quarter. Kantata gave the team better project data access and insights. The platform supported rapid business scaling and improved resource management.
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Kantata helped Adage Technologies cut month-end close and invoicing cycles by over 80%. The company achieved just 1% annual variance... between forecast and actuals. Adage replaced custom-built portals and disconnected tools with Kantata, gaining real-time visibility and stronger collaboration. Project managers now make faster, data-backed decisions. Leadership uses accurate, up-to-date information for hiring and project assignments. Pulse Checks provide deeper insight into project health and delivery sentiment.
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Kantata helped CloudStratex improve visibility into business health. The team reduced time spent on administrative tasks and focused more on... client-facing work. Kantata provided a single source of truth for finance, sales, delivery, and resourcing. CloudStratex customized Kantata reports to track revenue, margin, and KPIs. The solution enabled the company to scale quickly and trust their business data. Kantata automated tasks and streamlined operations during rapid growth.
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Kantata Professional Services Cloud helped Elite, a leading SaaS provider for law firms, boost efficiency. Elite freed up 15% more... time for customer-facing work by reducing admin tasks. The company cut its monthly invoicing cycle by over 4 weeks using automation. Live dashboards in Kantata gave Elite real-time insights for better decisions. Elite now spends more time with customers and less on manual work.
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Kantata helped Cornerstone OnDemand improve revenue forecasting accuracy by 20%. The company replaced OpenAir, Workfront, and spreadsheets with Kantata for... better time tracking and resource management. Cornerstone saw a 30% increase in scale and a 4% rise in resource utilization. They also eliminated the need for three full-time business analysts. Kantata enabled tighter control over utilization and supported rapid business growth.
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Kantata Professional Services Cloud helped Advania UK cut their monthly close cycle by 75%, from 12 days to 3 days. Advania UK unified... data and resource management after multiple acquisitions, replacing fragmented tools with Kantata. The platform enabled real-time margin optimization, proactive resource planning, and seamless integration with Microsoft Dynamics 365 and ServiceNow. Kantata improved financial visibility, automated invoicing, and supported rapid business growth. Advania UK now manages over 1,000 users and continues to scale efficiently with Kantata.
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Kantata helped Logicalis, a global IT solutions provider, cut resource forecasting time from days to hours. Logicalis moved from error-prone... spreadsheets to Kantata's Professional Services Cloud for resource management, billing, and reporting. The team now completes period close by the first working day of the month. They make hiring and training decisions sooner and have greater confidence in their resourcing data. Integration with Salesforce improved pipeline visibility and data accuracy.
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Kantata replaced spreadsheets at Phase 2, a custom software and AI consulting firm. Rapid growth exposed cracks in their manual,... spreadsheet-based operations. Kantata centralized project data, freeing up executive time and increasing project manager autonomy. Forecasting and reporting became faster and more consistent. Project managers now handle invoicing and resource planning, reducing bottlenecks. The platform earned trust across the company, supporting scalable, data-driven workflows.
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Kantata helped Health Catalyst replace Excel and Intacct for project management. Health Catalyst needed better resource data and project tracking.... Kantata gave them deeper insights into resource use and team skills. The platform improved project delivery consistency and made time tracking easier. Health Catalyst saw stronger resource forecasting and better communication between departments.
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Kantata helped RPI Consultants cut admin time by 20%. The company replaced Smartsheet, ClickTime, and Zoho with Kantata for project... management. RPI Consultants saw a 5% increase in utilization rates. Kantata gave them a single source of truth for project data. Forecasting and resource management improved. Collaboration and time tracking became easier for the whole team.
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Kantata helped Talan, a global consulting group, speed up KPI retrieval by 70% and cut monthly close times by 40%. Talan replaced its... old in-house system with Kantata to manage complex, multi-entity financials and project delivery. Kantata’s cloud platform unified accounting, improved project manager autonomy, and streamlined intercompany billing. Talan now runs real-time reports, automates billing, and gives managers instant access to project data. The switch enabled Talan to double its size while improving financial accuracy and efficiency.
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Kantata helped FDM Group automate time and expense management for over 5,000 consultants. Manual processes caused delays and errors in... invoicing and payroll. With Kantata, FDM improved financial data accuracy and reduced debtor days. The platform enabled rapid expansion into new markets and better client collaboration. Clients now access project data and approvals through a single portal.
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Kantata helped Toyota Connected North America cut bench time to under 1%. The company saw a 25% increase in timesheet... adoption. Kantata replaced inefficient spreadsheets with a single source of truth for resource tracking. This improved data accuracy and transparency in workforce management. Toyota Connected now matches skills to projects faster and makes better business decisions. The team also reduced the need for external hires by using internal data.
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Kantata helped BTM Global, an IT services consultancy, improve project manager utilization by 15%. Companywide utilization increased by 10%. BTM... reduced resource allocation work from 4 hours to 30 minutes. Over 80% reduction in time to allocate resources. 100% of employees now track time in the same system. Forecasts are now accurate and trusted by the team.
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Kantata helped J2 Interactive reduce revenue leakage and improve resource planning. J2 Interactive replaced NetSuite OpenAir with Kantata to streamline... project management and employee utilization. The company eliminated manual data imports for time tracking and retired complex Google Docs workarounds. Kantata enabled better real-time resource forecasting and flexible project planning. Billing errors decreased, and administrative effort was reduced.
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Kantata Professional Services Cloud helped FDM Group automate and streamline their global business. FDM faced slow, error-prone manual processes for... time, expense, and billing as they expanded internationally. Kantata improved the accuracy and speed of financial data, reduced debtor days, and enabled faster cash turnaround. The solution also made client collaboration easier and supported rapid growth in new regions. FDM now manages payroll, invoicing, and project data more efficiently with Kantata.
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Kantata helped Scott Logic cut month-end close time from weeks to just two days. The company replaced fragmented systems and... spreadsheets with a unified platform. Kantata improved revenue forecasting, period management, and auditability of staffing changes. Scott Logic now has better project margin visibility and more accurate financial reporting. Integration with Salesforce streamlined their operations.
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Kantata helped Toyota Connected North America replace inefficient spreadsheets with a unified system for resource tracking and skills matching. The company improved... data accuracy and transparency, making it easier to match skills to projects and forecast business needs. Timesheet adoption increased from 75% to between 95% and 98%. Bench time dropped from 15% to less than 1%. Toyota Connected now makes faster, better decisions and maximizes workforce availability.
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Kimble PSA helped Contino grow global revenue by over $100 million in four years. The digital consultancy improved project margins,... forecast accuracy, and resource management. Kimble PSA enabled Contino to track gross margin at project and client levels. The solution replaced spreadsheets and provided reliable business forecasting. Contino scaled from $15 million to over $120 million after adopting Kimble PSA.
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Kimble PSA helped FDM Group scale its global business and improve financial data accuracy. FDM reduced debtor days and sped... up cash turnaround. The company streamlined time, expense, payroll, and invoicing processes. Over 5,000 consultants use Kimble daily for time and expense entry. Kimble supports processing more than 8,000 invoices monthly. FDM improved client collaboration with the Kimble Community portal.
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Kimble PSA helped Accedo Broadband improve project profitability and reduce revenue leakage. The company replaced disconnected tools and spreadsheets with... Kimble, gaining better visibility into finances and project margins. Project managers now track budgets and margins more effectively. Accedo can set and monitor KPIs, make accurate forecasts, and optimize resource management. Kimble PSA provides a clear, up-to-date view of all revenue and business metrics.
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Kantata helped Hakkoda achieve a 10% improvement in average project margin. Hakkoda grew rapidly and needed better tools for project... tracking and resource planning. Kantata provided data and insights that improved project success and delivery. The team saw a 3x increase in forecasting horizon and a 5% boost in resource utilization. Bench time between projects was reduced, supporting headcount and revenue growth alignment.
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Kantata helped Codal, a design and development consultancy, boost employee billable utilization by 82%. Codal replaced spreadsheets and manual processes... with Kantata, gaining real-time visibility into resource allocation and project status. The platform integrated with Salesforce, JIRA, and QuickBooks, streamlining project management and invoicing. Codal reduced non-billable hours by 25% and cut monthly invoice generation time by 90%. Accurate budget tracking and centralized reporting improved financial planning and team collaboration.
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Kantata helped Concurrency extend its resource forecasting horizon to 13 months. The company eliminated over 20 hours of manual work... each month by replacing spreadsheets and disconnected tools. Kantata’s cloud platform integrated with NetSuite, improving data accuracy and decision-making. Concurrency now makes better long-term hiring decisions and has a repeatable process for project management. The solution increased visibility, accountability, and collaboration across teams.
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Kantata helped Guidehouse, a global consulting firm, replace homegrown systems and spreadsheets. The firm needed real-time access to resource availability... and better collaboration. Kantata's cloud-based platform centralized knowledge and improved project staffing. Guidehouse reduced non-billable time from days to minutes. The solution increased billable utilization and improved project predictability.
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Kantata helped West Monroe, a digital consulting firm, improve resource and revenue forecasting. The company replaced its home-grown PSA with... Kantata to gain better visibility into resourcing data. All 2,000 employees now use Kantata for project delivery and resource management. West Monroe saw increased accuracy in forecasts and more confidence in strategic decisions. The integration with Salesforce made data sharing seamless across sales and delivery.
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Kantata helped Chappuis Halder & Co. , a global management consulting firm, unify their business systems. Before Kantata, teams used...separate tools that did not connect. With Kantata, they gained a single platform for project tracking, resource forecasting, and invoicing. The firm now achieves 90-day resource forecasting accuracy. They reduced revenue leakage and improved visibility for teams worldwide. Employees and partners benefit from increased transparency and access to real-time data.
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Kantata helped Vizient, Inc. cut their systems from five to one after a major merger. Before Kantata, Vizient struggled with... fragmented tools and unreliable data. With Kantata, they unified reporting and resource management in a single platform. Now, Vizient can forecast resources and track member savings with real-time data. This improved business visibility and made reporting more accurate.
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Kantata helped Optimus SBR improve its forecasting horizon by 50%. The company replaced outdated project management tools with Kantata for... real-time revenue and resource forecasting. Managers gained better visibility into business data and improved decision-making. Timesheet entry adoption reached 100%. Kantata enabled remote work delivery and data-driven hiring decisions.
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Kantata helped Acquis Consulting Group cut invoice generation time by 90%. Before, billing took three days each month. Now, invoices... are ready in just a few hours. The finance team handles more work without hiring extra staff. Kantata improved cash flow and reduced revenue leakage. Project managers now have better visibility and faster access to information.
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Kantata helped MGT Consulting Group increase sales, revenue, and margins by 50%. The company replaced a custom-built intranet, Excel, and... email with Kantata for project management. MGT improved forecasting accuracy and saved employees many hours. The platform enabled better tracking of milestones and customer satisfaction. MGT now manages its entire project lifecycle in one place, boosting productivity and profitability.
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Kantata Professional Services Cloud helped Concurrency replace manual workarounds and disconnected systems. The company eliminated spreadsheets, saving 20 hours each... month. Forecasting capabilities expanded to a 13-month rolling horizon. Accurate decision-making improved, and long-term hiring strategies became possible. Concurrency now uses a single platform for project planning, resource management, and financial integration.
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Kantata helped RSM US LLP replace their homegrown Global Tracker system. RSM gained better resource visibility and control with Kantata’s... Insights and dashboards. Project status reports and automated KPIs improved team-client communication. The solution enabled risk mitigation in global tax compliance and easier project creation. RSM saw a major difference in project management at a global scale.
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Kantata helped Savanta reduce revenue leakage and improve forecast accuracy. The platform enabled Savanta to streamline time and expense tracking... for its remote workforce. Automated workflows replaced manual meetings, speeding up project management. Managers now spot project variances within a day and act quickly. Business leaders use Kantata to monitor utilization and project margins across teams.
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Kantata helped Proclaim Interactive achieve 19% year-over-year growth. The agency replaced Countersoft Gemini Tracker and TSheets with Kantata for better... project and resource management. Time tracking accuracy improved, cutting daily verification time and reducing billing errors. Proclaim saw a 255% increase in average revenue per client and doubled its client base. The team reached 95% time tracking compliance and improved utilization.
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Kantata helped Boncom cut billing rate errors by 100%. Boncom replaced Workamajig, Trello, and Smartsheet with Kantata for time tracking... and project management. The new system gave Boncom a single source of truth and improved report generation time by 50%. Kantata’s integration with Workday enabled accurate project and financial insights. Boncom achieved companywide time tracking compliance and better forecasting for hiring decisions.
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Kantata helped Paragon DCX cut administrative task time by 30%. The company struggled with scattered project management tools and inconsistent... time tracking. Kantata replaced Workfront and unified time tracking with a Jira integration. Managers now get fast, clear insights for resource and project decisions. Project budgeting and staffing improved with better data and reporting.
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Kantata helped Hero Digital achieve 90-day financial forecasting accuracy. The company replaced manual spreadsheets with automated forecasting and accounting processes.... Month-end accounting close became 40% faster. Kantata integrated core metrics and project data with NetSuite for better reporting. Hero Digital now accesses real-time revenue, cost, and margin data without spreadsheets.
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Kantata helped Huge, LLC replace spreadsheets and legacy systems. Huge needed real-time data and standardized processes to support global growth.... Kantata gave them better visibility into resource utilization and project progress. The platform enabled consistent business processes and user-friendly timesheets. Huge now has improved data analysis and reporting across all offices.
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Kantata software helped Hero Digital improve financial forecasting and reporting. Hero Digital replaced manual spreadsheets with Kantata, aligning revenue metrics... and automating sales orders. The company achieved 90-day financial forecasting accuracy. Month-end accounting close became 40% faster, dropping from 20 days to 10 days. Kantata gave Hero Digital better access to project data, helping managers make faster decisions and understand project needs.
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Kantata Professional Services Cloud helped POP, a digital marketing agency, replace disconnected tools and a homegrown solution. POP needed better... project visibility, centralized data, and improved resource planning. Kantata enabled POP to increase project success rates from 80% to 97%. The agency saw higher profitability and fewer scheduling conflicts. Project managers gained better insights to fix project overages and delays.
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Kantata Professional Services Cloud helped POP, a digital agency, boost its on-time and on-budget project delivery rate from 80% to 97%. POP replaced a... homegrown solution and multiple third-party tools with Kantata, gaining a single source of truth for project management, resource planning, and financials. The agency improved project profitability, reduced scheduling conflicts, and increased visibility for project managers. Enhanced resource planning and day-of-week scheduling allowed POP to quickly staff projects and proactively address risks. Kantata’s support and customization options enabled POP to meet client needs with greater precision.
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Kantata helped Sage People increase billable utilization by 10% in just six months. The company reduced its monthly billing cycle... to a fraction of the previous time. Kantata enabled more accurate time and expense reporting. Project managers gained better visibility into budget spend. Sage People found it easier to share real-time information with customers. The solution simplified timesheet submission and invoicing for their fast-growing business.
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Kantata helped Basware replace its outdated PSA system in under two months. Basware achieved ROI in less than three months... after go-live. The new platform improved billing accuracy and provided real-time visibility into projects and resources. Teams adopted the system quickly, leading to better data quality and timely time entry. Kantata enabled Basware to plan resources more accurately and respond faster to customer needs.
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Kantata helped Emarsys increase projects delivered on budget by 12. 5% year over year. Emarsys replaced a homegrown system and...Google Docs with Kantata for better project reporting and resource visibility. The new solution enabled detailed time tracking, improved resource management, and supported global scalability. Emarsys saw higher client satisfaction and standardized data analysis across the company. Kantata's flexible task tracking allowed teams to adapt quickly to client needs.
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Kantata helped Box save one week per month in operations. Box replaced its legacy PSA system to improve forecasting and... resource planning. Kantata gave Box better data visibility and real-time dashboards. This helped Box plan projects, allocate resources, and deliver on budget. Integrations with NetSuite and Workday streamlined revenue and HR processes. Box now delivers faster results and better customer service.
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Esri used Kantata to replace manual resource management as they expanded their services division. The company added several hundred staff... since 2018 and improved billable utilization. Kantata gave Esri a single source of truth for resourcing and financial data. This led to more accurate revenue forecasts and better collaboration, especially during remote work. Esri now makes faster, data-driven decisions and supports staff career growth.
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Kantata helped DIGARC, a Modern Campus company, boost utilization by 20%. DIGARC replaced Replicon and Google Sheets with Kantata for... resource management and time tracking. The switch led to a 15% improvement in on-budget project delivery and a 15% increase in employee time tracking. DIGARC also saved 24 labor hours each month by automating custom reporting. The new system gave DIGARC better project insights and resource allocation.
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Kantata helped Box improve customer service efficiency and forecasting accuracy. Box's Global Consulting Services team struggled with limited project visibility... and outdated PSA tools. Kantata replaced their legacy system, giving better forecasting and resource planning. The team gained enhanced data visibility and faster project delivery. Operations saved one week per month, which they now use to create business insights.
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Kantata helped Suvoda cut project implementation time by 16%. Suvoda reduced the number of team members needed per project by... 50%. The platform replaced Excel and Teamwork.com, giving real-time data on resource use and project performance. Suvoda gained better financial tracking and faster project delivery. Smaller teams now handle more projects, improving margins and client satisfaction.
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Kantata helped Lifescience Dynamics boost capacity by 39%. The company replaced Workbook to get better resource management and time tracking.... Kantata delivered 100% time tracking compliance and improved resource utilization. Lifescience Dynamics gained deeper insights into project performance and profitability. The team now manages more projects with better financial insight and reporting.
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Kantata helped PlainJoe Studios increase the number of projects closing within budget by 50%. The design studio replaced manual tools... like Smartsheet and Google Sheets with Kantata to consolidate project data. This improved business intelligence and made it easier to manage resources and profitability. PlainJoe Studios also saw a 15% increase in billing rates. The team gained better insights into project needs and budgeting.
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Kantata Professional Services Cloud helped Finastra cut cost leakage by 36% in the first year. The platform gave Finastra better... data for project planning and resource forecasting. Leaders gained more confidence in decision-making with improved business visibility. Finastra achieved payback in less than nine months. Teams now use standardized best practices for project governance.
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Kantata helped Cornerstone OnDemand improve revenue forecasting accuracy by 20%. Cornerstone faced challenges with limited time tracking and lack of... project visibility using OpenAir and spreadsheets. Kantata provided detailed time tracking, resource assignments, and resource forecasting. This led to a 30% increase in company scale and a 4% rise in resource utilization. Cornerstone also replaced three full-time business analysts with Kantata's solution.
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Kantata helped TeleTracking achieve 100% compliance with time tracking. TeleTracking saw a 37% increase in billable utilization after switching from... Excel and Microsoft Project. The company also increased hours tracked by 13% in two weeks and 18% overall. Kantata gave TeleTracking better resource management and accurate utilization reports. This improved project forecasting and reduced benchtime for employees.
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Kantata helped iA unify project and resource management after rapid growth. iA replaced disconnected tools with Kantata’s Salesforce-native PSA platform.... The company gained a 360° view of projects, better resource alignment, and improved collaboration. iA saw a 15% increase in service margins by centralizing scope and budget management. Project managers now use real-time data to make faster, more informed decisions. Kantata enabled iA to scale operations and boost customer satisfaction with on-time deployments.
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Kantata Professional Services Cloud helped Finastra improve business visibility and profitability. Finastra needed better project financial views and ways to... reduce margin leakage. Kantata gave leaders better data for decisions and improved efficiency. The company saw a payback in less than nine months. Cost leakage on projects dropped by 36% in the first year. Finastra now has more confidence in business planning and better project estimates.
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Kantata helps Esri manage resources and support business growth. Esri uses Kantata as a single source of truth for resourcing... and engagement data. The solution increased billable utilization and services revenue. Esri expanded its services division staffing since 2018. The team now has more confidence in financial projections and revenue forecasts. Kantata enables Esri to make better, faster business decisions.
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Kantata helped Sage People improve average billable utilization by 10% in just six months. The company moved from spreadsheets to... Kantata for better timesheet submission, invoicing, and reporting. Project managers gained more visibility into budgets and could share real-time information with customers. The monthly billing cycle became much faster. Sage People also saw more accurate time and expense reporting and closer management of project profitability.
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Kantata helped TeleTracking improve resource management and time tracking. TeleTracking replaced Excel and Microsoft Project with Kantata. The company achieved... 100% time tracking compliance. Billable utilization increased by 37%. Hours tracked rose by 13% in two weeks and 18% overall. Kantata gave TeleTracking better forecasting, reporting, and project visibility.
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