Real-World Case Studies and Customer Success Stories with Kantata Professional Services Cloud

Kantata helped whyaye! Ltd. move from Excel and email to a modern project management solution. whyaye! saw a 6% increase in utilization and reached 80% billable utilization. The company tripled in si...ze and doubled new clients every quarter. Kantata gave them better resource management, security, and data insights. whyaye! now supports large IT transformation projects with more control and efficiency.
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Kantata helped RPI Consultants cut admin time by 20%. RPI replaced Smartsheet, ClickTime, and Zoho with Kantata for project management and reporting. The new system consolidated project data and impr...oved collaboration. RPI also saw a 5% increase in utilization rates. Kantata made it easier for RPI to manage projects and support clients.
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Kantata replaced spreadsheets for Phase 2, a custom software and AI consulting firm. The company grew fast and needed to scale operations. Kantata helped decentralize project financial ownership from... 1 to over 10 team members. The platform improved visibility, reporting, and efficiency. Phase 2 now has a strong foundation for long-term growth and operational maturity.
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Kantata Professional Services Cloud helped Logicalis cut resource forecasting time from days to hours. The IT services provider replaced spreadsheets with real-time resource management. Period close ...now finishes by the first working day of the month. Billing and invoicing improved. Logicalis can now make hiring and training decisions sooner. The team has more confidence in their resourcing data.
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Kantata Professional Services Cloud helped J2 Interactive improve resource planning and prevent revenue leakage. J2 Interactive replaced NetSuite OpenAir to gain better reporting and resource forecas...ting. The company eliminated manual data imports for time tracking and ended reliance on Google Docs. Kantata enabled J2 Interactive to simplify billing corrections and streamline project management. The solution supported J2 Interactive as it scaled to 300 employees and 200 active projects.
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Kantata helped Health Catalyst improve project management and resource allocation. Health Catalyst replaced Excel and Intacct with Kantata for better data insights and project tracking. The company g...ained more control over project milestones, timelines, and outcomes. Resource managers now have deeper insights into team skills and utilization. This led to more consistent project delivery and improved business processes.
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Kantata helped Hakkoda improve project margin by 10%. Hakkoda used Kantata for resource planning and project tracking. The company saw a 5% increase in resource utilization. Forecasting horizon expan...ded from 4 weeks to 3-6 months. Hakkoda reduced bench time and improved project success rates. The team gained better data and insights for business management.
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Kantata helped CloudStratex improve business visibility and streamline operations. The IT services firm reduced administrative tasks and increased time for client work. Kantata gave them a single sou...rce of truth, supporting fast growth and better data accuracy. CloudStratex trusted Kantata for scalability and easy configuration. The company used Kantata to make data-driven decisions and scale efficiently.
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Kantata helped BTM Global boost project manager utilization by 15% and companywide utilization by 10%. BTM Global replaced spreadsheets and a legacy PSA with Kantata for better forecasting and resour...ce management. Resource allocation time dropped from 4 hours to 30 minutes. 100% of employees now track time, giving real-time data for decisions. Kantata's dashboards and reports improved project planning and margin tracking.
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Kantata helped Talan, a global consulting and technology group, improve financial visibility and project manager autonomy. Talan replaced its old in-house system with Kantata Professional Services Cl...oud. The new solution enabled 70% faster KPI retrieval and a 40% faster monthly close process. Talan doubled its size and expanded to more countries while reducing closing time by several days. Project management efficiency and financial accuracy improved across all operations.
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Kantata helped Codal, a design and development consultancy, improve resource allocation and project visibility. Codal replaced in-house and manual tools with Kantata for better control. The company s...aw an 82% increase in employee billable utilization. Time needed to generate invoices each month dropped by 90%. Codal now saves money and avoids staffing surprises with streamlined processes.
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Kantata helped Advania UK unify data and improve project management after several acquisitions. Before Kantata, Advania UK used worksheets and basic scheduling tools, leading to information silos and... limited visibility. Kantata provided a single platform for resource management, financial oversight, and project health monitoring. Advania UK reduced its monthly close cycle by 75%, from 12 days to 3 days. The solution supported growth, better planning, and stronger investor confidence.
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Kantata helped Toyota Connected North America replace inefficient spreadsheets with a unified system for resource tracking and skills matching. The company improved data accuracy and transparency, ma...king it easier to match skills to projects and forecast business needs. Timesheet adoption increased from 75% to between 95% and 98%. Bench time dropped from 15% to less than 1%. Toyota Connected now makes faster, better decisions and maximizes workforce availability.
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Kantata Professional Services Cloud helped FDM Group automate and streamline their global business. FDM faced slow, error-prone manual processes for time, expense, and billing as they expanded intern...ationally. Kantata improved the accuracy and speed of financial data, reduced debtor days, and enabled faster cash turnaround. The solution also made client collaboration easier and supported rapid growth in new regions. FDM now manages payroll, invoicing, and project data more efficiently with Kantata.
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Kantata Professional Services Cloud helped West Monroe, a digital consulting firm, improve resource management and forecasting. Their old home-grown PSA could not keep up with growth and project comp...lexity. Kantata integrated with Salesforce, giving West Monroe full visibility into resourcing data and better accuracy in forecasts. All 2,000 employees now use Kantata, leading to improved utilization, margin, and project profitability. West Monroe gained confidence to make proactive, data-driven decisions and adopted best practices across the organization.
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Kantata helped Vizient, Inc. unify five separate systems after a major merger. The platform replaced Workfront, Lawson, Microsoft Dynamics, Sharepoint, and spreadsheets. Vizient achieved a 5 to 1 red...uction in systems footprint. Kantata enabled real-time reporting, improved business visibility, and accurate resource forecasting. Custom fields in Kantata let Vizient track member savings and demonstrate value to clients.
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Kantata helped Optimus SBR improve their forecasting horizon by 50%. The company replaced outdated project portfolio management tools with Kantata for real-time revenue forecasting and resource plann...ing. Optimus SBR achieved 100% timesheet entry adoption and improved data analysis with Kantata Insights reporting. The solution enabled better timesheet compliance and supported remote work delivery. Kantata gave Optimus SBR the visibility and insights needed for data-driven decisions.
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Kantata helped MGT Consulting Group increase sales, revenue, and margins by 50%. MGT replaced a custom-built intranet, Excel, and email with Kantata for project management. The platform improved fore...casting accuracy and saved employees countless hours. MGT now bills faster, tracks milestones, and manages the entire project lifecycle in one place. Kantata's flexibility and ease of use boosted productivity and client satisfaction.
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Kantata helped Guidehouse, a global consulting firm, replace homegrown systems and spreadsheets. The new cloud-based platform gave real-time access to resource availability and improved global collab...oration. Guidehouse reduced non-billable project staffing time from days to minutes. The solution increased billable utilization and improved project success predictability. Guidehouse now makes more informed hiring decisions and drives higher profitability.
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Kantata helped Chappuis Halder & Co., a global management consulting firm, improve resource forecasting accuracy to 90 days. The company replaced multiple disconnected systems with Kantata's end-to-e...nd solution. This gave them better visibility, reduced revenue leakage, and improved decision-making. Employees now have more transparency and access to company performance data. Kantata also made it easier to share accurate information with partners and clients.
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Kantata helped Acquis Consulting Group cut invoice generation time by 90%. Before, billing took three days each month. Now, invoices are ready in just a few hours. Kantata gave project managers bette...r visibility and reduced revenue leakage. Acquis grew without adding more back office staff. Cash flow and information sharing improved across the business.
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Kantata helped Scott Logic move from fragmented systems and Excel spreadsheets to a single platform. The company faced challenges with data fragmentation and inconsistent reporting. Kantata provided ...a unified source of truth for engagement modeling, resourcing, revenue forecasting, and invoicing. Scott Logic reduced the time needed to close financial periods from multiple weeks to just 2 days. The solution improved project-level margin focus and increased revenue forecasting accuracy.
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Kantata Professional Services Cloud helped Concurrency replace manual workarounds and disconnected systems. The company eliminated spreadsheets, saving 20 hours each month. Forecasting capabilities e...xpanded to a 13-month rolling horizon. Accurate decision-making improved, and long-term hiring strategies became possible. Concurrency now uses a single platform for project planning, resource management, and financial integration.
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Kantata helped Proclaim Interactive achieve 19% year-over-year growth. The agency replaced Countersoft Gemini Tracker and TSheets with Kantata for better project management and time tracking. Proclai...m Interactive saw a 255% growth in average revenue per client and doubled its number of clients. Time tracking compliance reached 95%, and utilization improved. Kantata enabled faster, more accurate project delivery and improved client relationships.
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Kantata helped Paragon DCX cut administrative task time by 30%. The company struggled with scattered project management tools and poor data integration. Kantata provided one-button reporting, Jira an...d Salesforce integration, and consolidated time tracking. This improved project budgeting accuracy and staffing decisions. Paragon DCX now has better clarity and control over their data.
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Kantata helped Boncom cut billing rate errors by 100%. Boncom replaced Workamajig, Trello, and Smartsheet with Kantata for better project management and time tracking. The integration with Workday im...proved financial insights and reporting. Boncom now generates reports in half the time. Accurate forecasting with Kantata supports hiring decisions and companywide time tracking compliance.
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Kantata helps Savanta reduce revenue leakage and improve project management. Savanta uses Kantata to automate workflows, track time and expenses, and monitor project performance. The platform gives b...usiness leaders accurate reports and forecasts, letting them spot issues quickly. Savanta can now manage employee utilization better and avoid overloading staff. Kantata also increases transparency and helps project managers track margins. The partnership with Kantata led to new features that support Savanta’s growth.
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Kantata helped Huge, LLC improve and standardize their data. Huge replaced spreadsheets and legacy systems with Kantata. They needed real-time data and better business process efficiency. Kantata gav...e them global visibility, resource insights, and consistent business processes. Huge now has better data analysis, user-friendly time sheets, and improved visibility into utilization.
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Kantata Professional Services Cloud helped POP, a digital marketing agency, replace disconnected tools and a homegrown solution. POP needed better project visibility, centralized data, and improved r...esource planning. Kantata enabled POP to increase project success rates from 80% to 97%. The agency saw higher profitability and fewer scheduling conflicts. Project managers gained better insights to fix project overages and delays.
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Kantata software helped Hero Digital improve financial forecasting and reporting. Hero Digital replaced manual spreadsheets with Kantata, aligning revenue metrics and automating sales orders. The com...pany achieved 90-day financial forecasting accuracy. Month-end accounting close became 40% faster, dropping from 20 days to 10 days. Kantata gave Hero Digital better access to project data, helping managers make faster decisions and understand project needs.
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Kantata helped Emarsys increase projects delivered on budget by 12.5% year over year. Emarsys, a global marketing automation software company, struggled with scaling their homegrown project managemen...t system. They needed better project reporting and resource visibility. Kantata replaced their old system and Google Docs, providing detailed reporting and flexible task tracking. This improved client satisfaction and standardized data analysis across the company.
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Kantata helped DIGARC increase utilization by 20%. DIGARC replaced Replicon and Google Sheets with Kantata for resource management and time tracking. The new system made time entry easier and improve...d data accuracy. DIGARC saw a 10% increase in utilization and a 15% improvement in on-budget project delivery. Weekly and monthly reporting became much faster and more efficient.
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Kantata Professional Services Cloud helped Elite improve project management and customer service. Elite used Kantata to reduce admin tasks and increase customer-facing activities by 15%. The company ...cut its monthly customer invoicing cycle by over 4 weeks. Live dashboards gave Elite real-time insights for better decision-making. Elite now spends more time with customers and less on administrative work.
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Kantata helped Adage Technologies improve project planning and delivery. Adage replaced custom internal tools with Kantata for better visibility and alignment. The company saw a 1% annual variance be...tween forecast and actuals. Month-end close and invoicing cycles became over 80% faster. Teams quickly adopted Kantata, making it the core system for growth and operational rhythm.
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Kantata helped Box improve customer service efficiency and forecasting accuracy. Box's Global Consulting Services team struggled with limited project visibility and outdated PSA tools. Kantata replac...ed their legacy system, giving better forecasting and resource planning. The team gained enhanced data visibility and faster project delivery. Operations saved one week per month, which they now use to create business insights.
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Kantata helped Lifescience Dynamics boost capacity by 39%. The company needed better resource management and time tracking than their old system, Workbook, could provide. Kantata delivered easy time ...tracking, strong reporting, and financial insights. Lifescience Dynamics achieved 100% time tracking compliance and saw higher resource utilization rates. The user-friendly interface made adoption easy for their multinational team.
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Kantata helped Suvoda improve project delivery for clinical trial software. Suvoda replaced Excel and Teamwork.com with Kantata to get better project and financial insights. They reduced the number o...f team members needed per project by 50%. Project duration dropped by 16%. Suvoda now tracks project performance more easily and cut labor costs without hurting quality.
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Kantata helped PlainJoe Studios increase projects closing within budget by 50%. The design studio replaced Smartsheet, Google Sheets, and Interval with Kantata for project management. Kantata enabled... data consolidation, better resource profitability, and improved business intelligence. PlainJoe Studios also saw a 15% increase in billing rates. The team gained improved data insights, faster remote work enablement, and better budgeting.
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Kantata helped Cornerstone OnDemand improve revenue forecasting accuracy by 20%. Cornerstone faced challenges with limited time tracking and lack of project visibility using OpenAir and spreadsheets.... Kantata provided detailed time tracking, resource assignments, and resource forecasting. This led to a 30% increase in company scale and a 4% rise in resource utilization. Cornerstone also replaced three full-time business analysts with Kantata's solution.
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Kantata helped iA unify project and resource management after rapid growth. iA replaced disconnected tools with Kantata's Salesforce-native PSA platform. The company gained a full 360° view of projec...ts and profitability. Resource alignment improved across 400+ resources. iA saw a 15% service margin improvement through better operational efficiency and project management.
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Kantata helped TeleTracking improve resource management and time tracking. TeleTracking replaced Excel and Microsoft Project with Kantata. The company achieved 100% time tracking compliance. Billable... utilization increased by 37%. Hours tracked rose by 13% in two weeks and 18% overall. Kantata gave TeleTracking better forecasting, reporting, and project visibility.
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Kantata helped Sage People improve average billable utilization by 10% in just six months. The company moved from spreadsheets to Kantata for better timesheet submission, invoicing, and reporting. Pr...oject managers gained more visibility into budgets and could share real-time information with customers. The monthly billing cycle became much faster. Sage People also saw more accurate time and expense reporting and closer management of project profitability.
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Kantata Professional Services Cloud helped Finastra improve business visibility and profitability. Finastra needed better project financial views and ways to reduce margin leakage. Kantata gave leade...rs better data for decisions and improved efficiency. The company saw a payback in less than nine months. Cost leakage on projects dropped by 36% in the first year. Finastra now has more confidence in business planning and better project estimates.
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Kantata helps Esri manage resources and support business growth. Esri uses Kantata as a single source of truth for resourcing and engagement data. The solution increased billable utilization and serv...ices revenue. Esri expanded its services division staffing since 2018. The team now has more confidence in financial projections and revenue forecasts. Kantata enables Esri to make better, faster business decisions.
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