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Calendar Software 2021 - Complete Guide

Calendar Software is the electronic version of calendar used for appointment booking and meeting scheduling. It is intended to help in organizing tasks, appointments and personal time details in a visually appealing way that makes it simple to use. Calendar Software has become an integral part of productivity tools for any business.

Learn the benefits of Calendar Software and how to choose the right Calendar Software.

Updated By Cuspera

Last updated: Apr 29, 2021

Calendar Software 2021 - Complete Guide

What is Calendar Software?

Calendar Software has replaced paper planners and acts as handy tools for scheduling, booking appointments, setting up meetings and events, and performing a host of other functions as well.

According to a market report, the global marketing calendar software market is estimated to grow at a CAGR of around 7.9% during the forecast period between 2019 and 2025.

Calendar Software helps organise and sort goals, tasks, and appointments in a visually simplistic manner. This enables users to set agendas or plans which are easily accessible and can be edited and shared with employees company-wide.

Calendar Software falls among a generic category of software known as PIMs (personal information managers) which are also called schedulers. They let groups of users or individuals connected to a network to coordinate their schedules, access each other’s schedule, or share it for the information of others. Along with the functions of a traditional calendar, Calendar Software offers an extension of features like an appointment book, address book, and contact list.

Why Use Calendar Software?

Traditionally a digital calendar shows date, month, and day of the week and year. But in today’s business context, calendars have expanded to incorporate ways of organising days and dates in a year which is visually depicted.

Calendars have also come to include programs that allow entries of appointments and events which can be viewed across a range of devices including laptops, smartphones, tablets, and desktops. Most digital calendars will let you know that an event is approaching by issuing beeps, allow users to delete appointments, and make notes specific to that date.

Calendar Software also has a correlation with the Meeting Management Software, in that the Meeting Management Software assists with scheduling team meetings efficiently and keep them focussed on desirable outcomes. Users also commonly tend to use these solutions to then coordinate meetings with the scheduling functionality and they often integrate with the Calendar Software for guaranteed visibility.

A meeting scheduled using the Meeting Management Software can easily be integrated into a user's existing Calendar Software with the help of which a user can track the meeting from any location or device. What's more, through features like 'Appointment Calendar', 'Appointment Reminders' and 'Availability Sharing', one can get a calendar view of meetings which enables teammates to easily schedule meetings according to available slots, remind users of an upcoming meeting and facilitate the meeting.

Key Benefits of Calendar Software

Schedule Meetings and Appointments

Using Calendar Software users can schedule meetings and appointments with the group they are expected to meet with, from anywhere. They can also reschedule an upcoming meeting, so that other users can coordinate their schedules accordingly, thereby saving time. It does away with the hassle of going back and forth with teammates or clients over their availability for a meeting or an appointment.

Saves Time and Boosts Productivity

Since organising group meetings with employees and teams can be smoothly done with the help of a shared calendar, one can eliminate the hassle of scheduling and checking on everyone’s availability. Also blocking time for specific tasks and meetings allows employees to plan their activities better and provide focus for important work. This feature lets employees save time and focus on more productive tasks at work.

Create Recurring Events

Most calendar software provides support for creating recurring events or meetings. This is a very useful feature for businesses and project teams to set up recurring meetings for ongoing projects and reviews. This makes logistics simple to manage.

Set up Reminders

Calendar Software lets users set up reminders on phones and other devices about important appointments and meetings. Users can also set up reminders in different time increments allowing them ample time to get to the scheduled events or meetings on time.

Manage Global Time Zones

With a Calendar Software, users can automatically schedule meetings across time zones without having to worry about “off” hours or inconvenient times. Calendar software will show convenient meeting times for global teams. When scheduling an event, it will also show the meeting in the local time for every member to avoid any confusion.

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Buyer’s Guide: Guide to Choose Right Calendar Software

Consider the following aspects before investing in a Calendar Software:

Ease of Use

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Calendar Software should have a seamless and intuitive user interface that requires minimal navigation and maintenance. It must ease the collaboration process between teams and individuals.

Simple Scheduling

Simple and effective scheduling tools are the hallmarks of any good Calendar Software. While making scheduling simple, another great feature to look out for is that it allows users to check the availability of co-workers at a glance. Other useful tools that should be present include multiple calendar availability, customisation features, and global time- and location-based reminders.

Collaboration and Sharing

When using a Calendar Software, users must be able to easily share availability, invites to events, or calendars with their teams. Users should be able to collaborate on events, calendars and any documents or projects shared within the application should have an archival function.

Automatic Syncing

Auto-syncing is a feature that doubles as a great time- saver because it automatically syncs any updates that a user would make with their account, as well as in the accounts of anyone else on the team who are collaborating with the help of the software. Several of the most efficient Calendar Software apps feature automatic syncing and integration with other apps.

Cross-Platform Availability

With many companies following the BYOD (Bring Your Own Device) trend these days, a modern workforce tends to operate out of different devices. Since everyone does not have the same platform, it is imperative that cross-platform availability is an offering in the suite of features while buying a Calendar Software. This helps eliminate the need for multiple apps across platforms, while at the same time ensures everyone involved in the team or project will be on the same page from literally any device that they may be using.

Integrations

Calendar Software rarely works on its own, it is imperative that it is integrated with popular collaboration tools, email software to provide seamless experience.

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20 Calendar Software

Calendly

Calendly - Scheduling appointments and meetings is super easy with ...

4.66

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Calendly Icon

Calendly

4.66
★★★★★
★★★★★
Calendly - Scheduling appointments and meetings is super easy with ...

Calendly is an automated meetings scheduling tool and can be used by individuals, teams or departments. The user only needs to create set of rules by providing availability preferences and share the link via email or embed it in the webpage.

Highlights
Top Business Usecases : Sales call management,Meeting management,Collaboration
Top Features : Personalization,Alerts: popups & Notifications,Auto scheduler & reminder
Calendly Icon

Vendor: Calendly

Company Size: 11-50

HQ Location: 1315 Peachtree St NE, Atlanta, Georgia 30309, US

Financials: Seed

TimeCamp

Rich time tracking app to gain insights into projects and tasks.

4.64

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TimeCamp Icon

TimeCamp

4.64
★★★★★
★★★★★
Rich time tracking app to gain insights into projects and tasks.
Highlights
Top Business Usecases : Workflow management,Tracking & monitoring communications,Communication management
Top Features : Recording,Personalization,Calculator
TimeCamp Icon

Vendor: TimeCamp

Company Size: 11-50

HQ Location: 340 S LEMON AVE #4967 Walnut, CA, US 91789

Google Calendar

Online Calendars for Business | G Suite

4.64

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Google Calendar Icon

Google Calendar

4.64
★★★★★
★★★★★
Online Calendars for Business | G Suite
Highlights
Top Business Usecases : Sales call management,Meeting management,Collaboration
Top Features : Personalization,Alerts: popups & Notifications,Auto scheduler & reminder
Google Calendar Icon

Vendor: Google

HQ Location: 1600 Amphitheatre Parkway, Mountain View, CA 94043, US

allcal

Allcal – Manage your calendar

4.62

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allcal Icon

allcal

4.62
★★★★★
★★★★★
Allcal – Manage your calendar
Highlights
Top Business Usecases : Helpdesk management,Engagement management,Engaging and following up
Top Features : Ticketing,Alerts: popups & Notifications
allcal Icon

Vendor: allcal

Company Size: 2-10

HQ Location: Dallas, Texas

Cogsworth

Appointment Scheduling Done Right ...

4.62

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Cogsworth Icon

Cogsworth

4.62
★★★★★
★★★★★
Appointment Scheduling Done Right ...
Highlights
Top Business Usecases : Digital signature,Sales document management,Content sharing
Top Features : Personalization,Alerts: popups & Notifications
Cogsworth Icon

Vendor: Cogsworth

HQ Location: 16 Hopetoun St, Camperdown, NSW 2050, AU

Chili Piper

The Buyer Enablement Platform

4.43

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Chili Piper Icon

Chili Piper

4.43
★★★★★
★★★★★
The Buyer Enablement Platform
Highlights
Top Business Usecases : Meeting management,Sales call management,Lead routing
Top Features : Templates,Personalization,Auto scheduler & reminder
Chili Piper Icon

Vendor: Chili Piper

Company Size: 11-50

HQ Location: 81 Prospect Street, Brooklyn, New York 11201-3016, US

Financials: Seed

Square Appointments

Free Appointment Scheduling Software and Booking App - squareup.com

4.42

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Square Appointments Icon

Square Appointments

4.42
★★★★★
★★★★★
Free Appointment Scheduling Software and Booking App - squareup.com
Highlights
Top Business Usecases : Contact list management,Sending & publishing communications,Communication management
Top Features : Personalization,Alerts: popups & Notifications,Dashboard
Square Appointments Icon

Vendor: Square

Company Size: 1001-5000

HQ Location: 20939 Main St, Matheson, Colorado 80830-9702, US

Financials: IPO

Sharelov

Marketing collaboration platform for teams | Sharelov

4.29

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Sharelov Icon

Sharelov

4.29
★★★★★
★★★★★
Marketing collaboration platform for teams | Sharelov
Highlights
Top Business Usecases : Sending & publishing communications,Communication management,Campaign management
Top Features : Calculator
Sharelov Icon

Vendor: Sharelov

Company Size: 11-50

HQ Location: 201 San Francisco St, San Juan, PR 00901, US

Sorted³

Hyper-schedule for entire day in one place

4.22

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Sorted³ Icon

Sorted³

4.22
★★★★★
★★★★★
Hyper-schedule for entire day in one place
Highlights
Top Business Usecases : Sales document management,Contract management,Digital signature
Top Features : Auto scheduler & reminder
Sorted³ Icon

Vendor: Sorted³

Company Size: 11-50

HQ Location: Hong Kong, HK

Trumba

Trumba - Online Website Calendar and Event Registration ...

4.17

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Trumba Icon

Trumba

4.17
★★★★★
★★★★★
Trumba - Online Website Calendar and Event Registration ...
Highlights
Top Business Usecases : Sending & publishing communications,Communication management,Engaging and following up
Trumba Icon

Vendor: Trumba

Company Size: 1-10

DayViewer

All In One Online Calendar, Planner, Notes & Information Organizer System

4.17

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DayViewer Icon

DayViewer

4.17
★★★★★
★★★★★
All In One Online Calendar, Planner, Notes & Information Organizer System
Highlights
Top Business Usecases : Content curation,Content management,Contact list management
Top Features : Personalization
DayViewer Icon

Vendor: DayViewer

Company Size: 1-10

HQ Location: 67-68 Hatton Garden, 34, London, London EC1N 8JY, GB

TaskClone

Automatically copy tasks, note titles, events and reminders from notes into task app and calendar.

4.08

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TaskClone Icon

TaskClone

4.08
★★★★★
★★★★★
Automatically copy tasks, note titles, events and reminders from notes into task app and calendar.
Highlights
Top Business Usecases : Coaching
TaskClone Icon

Vendor: TaskClone

Company Size: 1-10

HQ Location: Fremont, CA

AddEvent

AddEvent.com - Add to Calendar and event tools for websites ...

4.06

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AddEvent Icon

AddEvent

4.06
★★★★★
★★★★★
AddEvent.com - Add to Calendar and event tools for websites ...
Highlights
Top Business Usecases : Engagement management,Contact list management,Calendar management
Top Features : Dashboard,Landing page,Widgets
AddEvent Icon

Vendor: AddEvent

Company Size: 1-10

HQ Location: 400 Concar Dr, San Mateo, California 94402, US

Eventable

Eventable - Calendar Marketing Software

4.04

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Eventable Icon

Eventable

4.04
★★★★★
★★★★★
Eventable - Calendar Marketing Software
Highlights
Top Business Usecases : Engagement management,Scheduling post to social media,Social media management
Top Features : Alerts: popups & Notifications,Personalization
Eventable Icon

Vendor: Eventable

Company Size: 11-50

HQ Location: 138 Mulberry St. Suite 6A3 New York, NY 10013

Daybridge

Calendar built for people, not companies.

4.00

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Daybridge Icon

Daybridge

4.00
★★★★★
★★★★★
Calendar built for people, not companies.
Highlights
Top Business Usecases : Advertisement,Monitoring social media,Social media management
Daybridge Icon

Vendor: Daybridge

Company Size: 2-10

HQ Location: Third Floor, 65 Clerkenwell Road, London, United Kingdom, EC1R 5BL

SavvyCal

Scheduling Software that sends scheduling link

4.00

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SavvyCal Icon

SavvyCal

4.00
★★★★★
★★★★★
Scheduling Software that sends scheduling link
Highlights
Top Business Usecases : Collaboration,Content sharing,Content management
SavvyCal Icon

Vendor: SavvyCal

Company Size: 2-10

HQ Location: 5123 W 98th St #1025 Minneapolis, MN 55437 United States

Subtask

Project Management Software for Teams

4.00

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Subtask Icon

Subtask

4.00
★★★★★
★★★★★
Project Management Software for Teams
Highlights
Top Business Usecases : Workflow management,SWOT Analysis,Opportunity management
Subtask Icon

Vendor: Subtask

Company Size: 1-10

HQ Location: Washington DC, US

Memorigi

Visually-oriented to-do list, task manager, planner, calendar, and reminder app

4.00

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Memorigi Icon

Memorigi

4.00
★★★★★
★★★★★
Visually-oriented to-do list, task manager, planner, calendar, and reminder app
Highlights
Top Business Usecases : Calendar management,Workflow management
Memorigi Icon

Vendor: Memorigi

Company Size: 2-10

HQ Location: San José, San José 11801, CR

Taskeo

Business Management Software

4.00

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Taskeo Icon

Taskeo

4.00
★★★★★
★★★★★
Business Management Software
Highlights
Top Business Usecases : Relationship management,Engaging and following up,Engagement management
Taskeo Icon

Vendor: Taskeo

Company Size: 2-10

HQ Location: Sepapaja 6, Tallinn, Harjumaa 11415, EE

Schedule.cc

Appointment Scheduling software

4.00

Read Reviews
Schedule.cc Icon

Schedule.cc

4.00
★★★★★
★★★★★
Appointment Scheduling software

Schedule.cc is an appointment scheduling software that helps to schedule online appointments for businesses. It helps to grow business and boost efficiency by saving time.

Highlights
Top Business Usecases : Training & onboarding,Coaching,Business development
Schedule.cc Icon

Vendor: 500apps

Company Size: 51-200

HQ Location: 99 Wall Street #1135, New York, NY 10005