Calendar Software 2021 - Complete Guide

Calendar Software falls among a generic category of software known as PIMs (personal information managers) which are also called schedulers. They let groups of users or individuals connected to a network to coordinate their schedules, access each other’s schedule, or share it for the information of others. Along with the functions of a traditional calendar, Calendar Software offers an extension of features like an appointment book, address book, and contact list.

Why Use Calendar Software?

Traditionally a digital calendar shows date, month, and day of the week and year. But in today’s business context, calendars have expanded to incorporate ways of organising days and dates in a year which is visually depicted.

Calendars have also come to include programs that allow entries of appointments and events which can be viewed across a range of devices including laptops, smartphones, tablets, and desktops. Most digital calendars will let you know that an event is approaching by issuing beeps, allow users to delete appointments, and make notes specific to that date.

Calendar Software also has a correlation with the Meeting Management Software, in that the Meeting Management Software assists with scheduling team meetings efficiently and keep them focussed on desirable outcomes. Users also commonly tend to use these solutions to then coordinate meetings with the scheduling functionality and they often integrate with the Calendar Software for guaranteed visibility.

A meeting scheduled using the Meeting Management Software can easily be integrated into a user's existing Calendar Software with the help of which a user can track the meeting from any location or device. What's more, through features like 'Appointment Calendar', 'Appointment Reminders' and 'Availability Sharing', one can get a calendar view of meetings which enables teammates to easily schedule meetings according to available slots, remind users of an upcoming meeting and facilitate the meeting.

Schedule Meetings and Appointments

Using Calendar Software users can schedule meetings and appointments with the group they are expected to meet with, from anywhere. They can also reschedule an upcoming meeting, so that other users can coordinate their schedules accordingly, thereby saving time. It does away with the hassle of going back and forth with teammates or clients over their availability for a meeting or an appointment.

Saves Time and Boosts Productivity

Since organising group meetings with employees and teams can be smoothly done with the help of a shared calendar, one can eliminate the hassle of scheduling and checking on everyone’s availability. Also blocking time for specific tasks and meetings allows employees to plan their activities better and provide focus for important work. This feature lets employees save time and focus on more productive tasks at work.

Create Recurring Events

Most calendar software provides support for creating recurring events or meetings. This is a very useful feature for businesses and project teams to set up recurring meetings for ongoing projects and reviews. This makes logistics simple to manage.

Set up Reminders

Calendar Software lets users set up reminders on phones and other devices about important appointments and meetings. Users can also set up reminders in different time increments allowing them ample time to get to the scheduled events or meetings on time.

Manage Global Time Zones

With a Calendar Software, users can automatically schedule meetings across time zones without having to worry about “off” hours or inconvenient times. Calendar software will show convenient meeting times for global teams. When scheduling an event, it will also show the meeting in the local time for every member to avoid any confusion.

Consider the following aspects before investing in a Calendar Software:

Ease of Use

Calendar Software should have a seamless and intuitive user interface that requires minimal navigation and maintenance. It must ease the collaboration process between teams and individuals.

Simple Scheduling

Simple and effective scheduling tools are the hallmarks of any good Calendar Software. While making scheduling simple, another great feature to look out for is that it allows users to check the availability of co-workers at a glance. Other useful tools that should be present include multiple calendar availability, customisation features, and global time- and location-based reminders.

Collaboration and Sharing

When using a Calendar Software, users must be able to easily share availability, invites to events, or calendars with their teams. Users should be able to collaborate on events, calendars and any documents or projects shared within the application should have an archival function.

Automatic Syncing

Auto-syncing is a feature that doubles as a great time- saver because it automatically syncs any updates that a user would make with their account, as well as in the accounts of anyone else on the team who are collaborating with the help of the software. Several of the most efficient Calendar Software apps feature automatic syncing and integration with other apps.

Cross-Platform Availability

With many companies following the BYOD (Bring Your Own Device) trend these days, a modern workforce tends to operate out of different devices. Since everyone does not have the same platform, it is imperative that cross-platform availability is an offering in the suite of features while buying a Calendar Software. This helps eliminate the need for multiple apps across platforms, while at the same time ensures everyone involved in the team or project will be on the same page from literally any device that they may be using.

Integrations

Calendar Software rarely works on its own, it is imperative that it is integrated with popular collaboration tools, email software to provide seamless experience.