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Proposal Management Software 2024: Complete Guide

Proposal software streamlines and automates the proposal process, enabling you to quickly generate and share documents, as well as track their success. The capabilities include finding the necessary content, building your proposal, review management, delivery, and analytics (such as progress of proposals and success rates).
PandaDoc, Jotform, Proposify, and GetAccept are among the leaders in this category of solutions.
AI-driven capabilities are helping with personalized proposals.

What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!

Updated By Cuspera

Last updated: Jan 31, 2024

Popular Proposal Management Software

PandaDoc

PandaDoc - Sales Documents That Close - Proposals, Quotes ...

4.50

Read Reviews
PandaDoc Icon

PandaDoc

22.51
★★★★★
★★★★★
PandaDoc - Sales Documents That Close - Proposals, Quotes ...

PandaDoc is an all-in-one document automation solution. PandaDoc allows its users to create, deliver, and share documents online and place their legally binding signatures for faster paperless transactions and processes. It can be used by any business or organization where document building, sharing and delivery are integral to operation. It is ideal for use by the sales, marketing, finance, legal and operations departments.

PandaDoc is built for companies looking for proposal software that helps them grow faster and supercharge their sales success. Features included are powerful CRM integration, template and contenet libraries, industry-leading analytic and eSignatures and payment processing. PandaDoc also features CPQ functionality, pricing tables, e-signatures, proposal generation, image library, and more.

PandaDoc helps to simplify processes and increase efficiency across the entire organization when integrated with existing CRM, payment, and file storage apps into a single workflow. User can create custom-made, personalized proposals in minutes and easily collaborate with others within their proposals. It is possible to share documents within the organization's departments, or defined groups of people.

Testimonials

Chloe Ketteling

Operations Team Exec Assistant

One Tree Planted

PandaDoc Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Personalization,Alerts: popups & Notifications

Vendor: Pandadoc

Founded: 2011

Company Size: 101-250

HQ Location: 153 Kearny Street, 5th floor San Francisco, CA 94108

Financials: SERIES B

Proposify

Proposal Software - Proposify

4.67

Read Reviews
Proposify Icon

Proposify

23.35
★★★★★
★★★★★
Proposal Software - Proposify

Proposify is a proposal software suitable for web design and marketing companies of all sizes. Its web platform that effectively streamlines the proposal writing process by addressing the usual issues that come with devising and writing proposals. It helps modern sales teams create, send, track, and e-sign winning proposals, contracts, and agreements.

Proposify delivers a quick and easy way to monitor and manage proposals, work closely with teams, and make custom-designed, reusable templates so proposals can be quickly made with spending time discovering content. All proposals can be fully white-labeled, may include interactive elements and are compatible with mobile devices.

Proposify features include Metrics and notification, Interactive quoting, Content library, Electronic signature, Custom fields and variables, Client input forms, Editors, Videos, Salesforce, Languages and more.

Testimonials

Erich Berger

Senior Manager, Business Development & Strategy

ADT Cybersecurity

Proposify Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Alerts: popups & Notifications,Personalization

Vendor: Proposify

Company Size: 1-10

HQ Location: 1877 Hollis St, Halifax, Nova Scotia B3J, CA

Financials: SERIES A

Qwilr

Qwilr - Software for creating proposals, quotes and documents as ...

4.56

Read Reviews
Qwilr Icon

Qwilr

22.79
★★★★★
★★★★★
Qwilr - Software for creating proposals, quotes and documents as ...

Qwilr is a software for creating sales and marketing documents such as proposals, quotes and other business documents and can be used by individuals or sales and marketing teams in large enterprises.

Qwilr comes with a Template library for creating the business documents. The Blocks feature enables reuse of the best document or template or mix and match and stay consistent with the brand. The Quote Block consists of a Quote package and line items with conditional pricing for the client to make choices and arrive at the optimal solution.

Qwilr integrates with the CRM and Accounting tools running in the system and provides features for capturing information on customer names and other client details for personalizing the business documents. It also comes equipped with e-signature features, and integration with Stripe for enabling payments on any device.

Testimonials

Mike Stiriti

Sales Directors

TSL

Qwilr Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Digital signature
Top Features : Templates,Personalization,Alerts: popups & Notifications

Vendor: Qwilr

Founded: 2014

Company Size: 11-50

HQ Location: Level 1, 7 Hudson St Redfern NSW 2016 Australia

Financials: PRIVATE

Conga Composer

Customize, streamline and scale document generation and reporting for unlimited use cases

4.49

Read Reviews
Conga Composer Icon

Conga Composer

22.46
★★★★★
★★★★★
Customize, streamline and scale document generation and reporting for unlimited use cases

Conga Composer is an automated document generator software for creating documents ranging from proposals and quotes to contracts and renewals. The software enables error-free document generation with automatic population of data ensuring accuracy and timely response. The software can be used in industries ranging from Health & Life Sciences, Technology, Retail, Manufacturing and more.

Conga Composer features include templates that can be personalized with facility to include business branding. It enables Data merge and auto population of data from Salesforce or other business software directly into the document eliminating chances for errors in copy-pasting. The software also ensures consistency in the document presentation and usage of the correct brand versions.

Conga Composer integrates easily with the other Congo software such as Conga Sign, Conga Collaborate and more, in addition to integations with the other popular business software.

Testimonials

Vanessa Grant

Salesforce Special Projects

HydraFacial

Conga Composer Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Recording,Personalization

Vendor: Conga

Company Size: 51-100

HQ Location: 1400 Fashion Island Blvd, Suite 100, San Mateo, California 94404, US

Financials: PRIVATE

Responsive, formerly RFPIO

RFP software to simplify responses to RFPs, DDQs

4.80

Read Reviews
Responsive, formerly RFPIO Icon

Responsive, formerly RFPIO

23.98
★★★★★
★★★★★
RFP software to simplify responses to RFPs, DDQs

Responsive, formerly RFPIO is a Request for Proposal (RFP) software that organizes content and provides powerful collaboration, delivering what teams need to craft their best response, every time. It is designed to streamline the response process for requirements documents like security questionnaires.

Its cloud-based software utilizes a patented document import process, an Artificial Intelligence (AI) enabled content library and export templates for consistent formatting, enabling users to make workflow more efficient. It supports RFP and security questionnaire responses, creates and manages sales proposals, and resolves inefficiencies rooted in decentralized and inaccessible content and knowledge. Its robust and bi-directional integrations, along with an open API, allow teams to digitally transform response management processes and harness the power of the knowledge and content across their teams.

Key features include dashboards, proprietary import and export technology, RFP progress tracking, intelligent and adaptive knowledge base, collaboration, custom auto-respond, and more. RFPIO supports response management for growing organizations of all sizes including Google, Adobe, Atlassian, Microsoft, Tenable, Zoom Video and others.

Testimonials

Gregory Saive

global director of sales support and tender management

IBA

Responsive, formerly RFPIO Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Collaboration
Top Features : Templates,Personalization,Dashboard

Vendor: Responsive

Founded: 2015

Company Size: 251-500

HQ Location: 4145 SW Watson Ave, Suite#450, Beaverton,OR 97005

Financials: SERIES A

CoConstruct

#1 Rated Construction Project Management Software

4.70

Read Reviews
CoConstruct Icon

CoConstruct

23.52
★★★★★
★★★★★
#1 Rated Construction Project Management Software

CoConstruct is a cloud-based construction estimating and project management tool that helps homebuilders and remodelers coordinate their projects, communicate better with clients and crews, and control the finances of their jobs. It manages the finances of building projects, by integrating group purchasing programs that improve the underlying economics of residential construction.

It provides custom home builders and remodelers with web-based and mobile apps to simplify the key areas of selections, scheduling, change orders, client/vendor communication management, to-do and warranty item management, files and photos, and more. It helps home builders and remodelers to streamline their operations and take full control of their businesses, offers a personal business consultant to handle everything and eliminates the chaos in the day-to-day management of projects, enabling builders and design-build firms to monitor their construction projects and perform all necessary operations.

Some of its features include budget and forecast project costs, single-entry estimating, track change orders and expenses, share photos and files, streamline bidding, effortless proposals, simplify timesheet management, track jobsite activity and progress, improve client communication, and more.

CoConstruct Icon
Highlights
Top Processes : Sales document management,Helpdesk management,Proposal & quote management
Top Features : Templates,Personalization,Recording

Vendor: CoConstruct

Founded: 2005

Company Size: 101-250

HQ Location: 1807 Seminole Trail, Charlottesville, VA 22901, US

Financials: PRIVATE

ClientPoint

ClientPoint - The sales sharpener. Close More Deals, Faster

4.51

Read Reviews
ClientPoint Icon

ClientPoint

22.55
★★★★★
★★★★★
ClientPoint - The sales sharpener. Close More Deals, Faster

ClientPoint is a cloud-based proposal presentation and tracking software for sales, management and marketing. ClientPoint allows your business to produce a high volume of personalized sales proposals quickly and efficiently. The solution helps to generate proposals, send them to clients and optimize the proposal management lifecycle.

ClientPoint proposal generation software supports office files, video, templates, pricing tools, CRM integration and eSignature approval. With ClientPoint's tracking and analytics feature, businesses can track the number of attributes after sharing the proposal with their clients such as the number of times a proposal is viewed; length of the time a project is viewed and the time spent on particular pages or sections, among others.

ClientPoint’s intuitive selling and closing platform powerfully drives higher close rates and shorter sales cycles. ClientPoint experiences help you land more meetings, facilitate better virtual presentations, follow up more powerfully, and close more deals. Know where the proposal is in the lifecycle process with Unsent, Sent, Viewed, Signed proposals updated automatically based on prospect actions. ClientPoint updates sales reports based on prospect actions, so when a prospect is sent a proposal, views a proposal or approves a proposal the pipeline report is updated.

Testimonials

John Leiferman

CEO, TEAM Software

Accel-KKR Company

ClientPoint Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Engagement management
Top Features : Templates,Personalization,Alerts: popups & Notifications

Vendor: Clientpoint

Company Size: 11-50

HQ Location: 6800 Embarcadero Lane Carlsbad, CA 92011

Financials: SEED

Better Proposals

Online Proposal Softwar

4.79

Read Reviews
Better Proposals Icon

Better Proposals

23.97
★★★★★
★★★★★
Online Proposal Softwar

Better Proposals is an online proposal builder software that enables users to craft professional-looking proposals with ease and speed. This tool is built with user-friendly features to simplify and speed up the proposal creation process while ensuring high quality and high impact both users and prospects will appreciate.

Better Proposals offers a wide range of templates that can be customized to get started quickly. Or user can choose to build own template from scratch and still finish proposal in minutes. Insert logos, images, and videos to add more personality and make your proposals interesting and compelling. Each proposal sent is directed to the prospect’s inbox in a very uniquely designed email, complete with a personalized message, brand themes, and logo. Proposals are integrated with e-signature and payment tools so they can easily sign the documents and pay the fees without having to exit the system and open other applications.

Testimonials

Cheetung

Engage Rocks

Better Proposals Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Digital signature
Top Features : Templates,Personalization,Alerts: popups & Notifications

Vendor: Better Proposals

Founded: 2009

Company Size: 1-10

HQ Location: Brighton, England

Financials: PRIVATE

Proposable Proposal Software

Proposable: Proposal Software for Business

4.35

Read Reviews
Proposable Proposal Software Icon

Proposable Proposal Software

21.77
★★★★★
★★★★★
Proposable: Proposal Software for Business

Proposable is a Proposal software for team to streamline how to create, deliver, track and eSign sales material. It helps to acquire customers and increase sales & revenue.

Proposable makes it simple to create and edit sales documents with drag and drop builder, collaborates with teammates on proposals with internal comments, built-in signature workflow, online payment collection, build quotes, bids, and estimates with flexible estimate block and much more to supercharge sales proposals and gain fresh insight into the sales process.

Testimonials

Jason Ogden

CEO

Syrup Marketing

Proposable Proposal Software Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Alerts: popups & Notifications,Personalization

Vendor: Proposable

Founded: 2010

Company Size: 101-250

HQ Location: 300 West Hillside Dr. Bloomington, Indiana 47403

Financials: PRIVATE

Loopio RFP

RFP Software | Respond to RFPs with Loopio

4.69

Read Reviews
Loopio RFP Icon

Loopio RFP

23.45
★★★★★
★★★★★
RFP Software | Respond to RFPs with Loopio

Loopia RFP is a Response Management Software that helps businesses grow and measure their response process for RFPs, RFIs, Security Questionnaires, and more. It is widely used by sales, proposal and security teams. It helps to improve ROI, sales and revenue.

The unique approach to content management provides the team on-demand access to the information required and keeps it up-to-date, organized, and built to scale with the business.

Loopia creates a centralized library with up to date and accurate contents that can be accessed, reviewed and updated effortlessly. It collaborates seamlessly by building projects, assigning questions, commenting and setting deadlines to make team aware about what needs to be done next. Its intelligent RFP response automation and workflow tools save team time to focus on what matters.

Loopio RFP Icon
Highlights
Top Processes : Sales document management,Proposal & quote management,Collaboration
Top Features : Templates,Alerts: popups & Notifications,Personalization

Vendor: Loopio

Founded: 2014

Company Size: 201-500

HQ Location: 310 Spadina Ave, Toronto, Ontario M5T, CA

Financials: SERIES B

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What is Proposal Management?

Proposal Management

Businesses constantly endeavor to expand their offerings, technology refresh enhancing their operations and support capacity and capabilities, to name a few. To achieve this they may have to go outside their organization who can provide these capabilities. In order to get this done, the business outlines its requirements in a detailed document in the form of a Request for Proposal (RFP), Request for Information (RFI) or Request for Quote (RFQ). An RFI typically precedes RFP or RFQ and is used where there are many potential vendors and not much is known about them. Once the RFI is completed, the next step would be to float a detailed RFP or RFQ and solicit responses from vendors providing these solutions and services.

These vendors respond to the RFP through a formal proposal document. A proposal puts the buyer’s requirements in a context that favors the vendor’s products and services and educates the buyer about the capabilities of the vendor in satisfying their needs.

Proposal Management is a key step in the process of acquiring business from a prospective buyer. Typically a proposal would include, but not limited to, information about the vendor, demonstrated knowledge about the business requirements and implementable solutions to address them, the methodology of providing solutions, team structure, pricing structure and quality processes for high-quality deliverables that need collaboration across many departments.

A Proposal Management System (PMS) helps create the responses to the RFP in an easy and collaborative manner where there is a central repository of all information pertaining to the response at a glance. It may be important to note that the RFP itself is a procurement process and its generation may not align in the context of PMS.

What is a Proposal Management Software?

In order to streamline the proposal creation process and minimize cumbersome data collection/reviews/updates/reconciliation through manual methods like emails, chats and verbal communication, organizations adopt software that helps the end to end process on a single platform. PMS helps organizations manage the proposal process with a view to increasing sales efficiencies through automation. Vendors may now quickly create strong proposals and responses to RFPs that are tailored to the needs of each buyer. It is essentially a content collaboration tool for teams like sales, marketing, and project delivery personnel to collaborate effectively to achieve the end result of addressing the requirements of the RFP. This software is mainly in the realm of sales and marketing.

Contract Management vs Proposal Management

It is worthwhile to differentiate the contract management software and PMS in that the former provides features like creation and management of contracts, service level agreements and procurement agreements that are legally enforceable whereas the latter facilitates the creation of a documented offering of products and services. A proposal would eventually lead to a contract. The other perspective is the CPQ software that is typically used in B2B scenarios that enable sellers to configure, quote and price specific goods only.

5 Benefits of Proposal Management Software

Standardized Proposals

Proposal Management Software comes with Proposal Generator modules that provide ready templates for various industry verticals. Using which proposals can be created with less time. Using standard templates allows organizations to achieve consistency in the proposal creation process.

Faster Turnaround Time

Proposal Management Software enables planning the customizable workflows between the different departments and stakeholders, automated reviews and triggers for action, implementing a master schedule to allocate tasks, track milestones, deliverables, and intervening processes. This eliminates bottlenecks in proposal creation, editing, reviewing and approval process. This provides faster turnaround time for proposal creation and salespeople can get the proposal out to the prospective clients.

I wish I had known earlier how limiting our previous processes were - that Word documents were handcuffing us. There’s just so much more you can do with a proposal if you get out of the mindset of PDFs and spreadsheets.

J B

Joseph Barnes

Director of Marketing Yellowstone Landscape

Centralized Repository of Proposal Artifacts

PMS facilitates proposal managers to centralize essential documents and templates. It saves time for the proposal manager by automatically managing version control of proposal documents. It enables an end to end view of the proposal lifecycle and its related set of activities.

Real-Time Monitoring

PMS delivers the real-time activity status the proposal managers need to know regarding who is writing and reviewing when they are done as well as where any bottlenecks are developing so that the potential hold-ups can be addressed before they become delayed.

Best Practices and Lessons Learned

The response to an RFP can be leveraged from a previously submitted response for a similar bid. What was the innovation proposed, what kind of productivity gains did you demonstrate, what was the value addition overall and what type of challenges were encountered that you would like to mitigate in other proposals?

At all times it is ensured that the latest versions are available and if the proposal is a collaborative effort between two or more companies, the tool will have all the relevant documents, best practices, and lessons learned in one single repository.

Which industries use PMS?

Since the aim is to win the business from a potential customer, some of the important industries where the software is widely used are listed below.

Construction

PMS can be used in the construction industry for commercial or residential projects, leasing or renting construction equipment, maintenance of the property and so on.

Hospitality & Event Management

For winning the business in the hospitality and event management sector, PMS will be suitable, for instance, when RFPs for country or global level events need to be responded to, proposal management software helps to create professional proposals.

Healthcare

There is an increasing demand for healthcare services world over and growth in related systems, equipment, and manpower.

Manufacturing

The complexity of the manufacturing industries makes them an ideal candidate for the adoption of PMS.

Services

Bidding for an RFP for any services project could necessitate the use of PMS. Some examples include IT services, auditing services, investment services and so on.

Who are the users of PMS?

The roles that the team would play, either manually or through the software, would by and large remain the same.

.

The key users would be sales and marketing personnel who are instrumental in the bidding process of an organization, along with the service/product teams from a delivery perspective who would eventually own the delivery to the customers. For example, the roles like proposal manager, reviewer, planner, document writer, technical analyst, sales manager, marketing manager, quality analyst and so on, would be applicable for any team that is part of the RFP response process.

Why Proposal Management is Important?

In a highly competitive market, the service provider who can first get the quality proposal delivered and within the stipulated time often is ahead of the game. With several interdependent teams involved in the bid process, like sales, marketing, project delivery, quality, operations, and senior management, the essence is to collaborate effectively and efficiently so that all stakeholders remain on the same page in terms of the expectations and deliverables.

Why Proposal Management is Important?

Key business problems addressed are:

Automated proposal collaboration and seamless integration between teams and sub-teams

Faster turnaround achieved through workflows, streamlining of processes and elimination of potential bottlenecks

Use of standardized and latest company approved proposal templates to avoid any misrepresentation to the buyer

Management dashboards and online reviews through the entire proposal lifecycle.

Greater productivity and quality achieved through the software. Reduction in review and approval time to the order of 65% is observed.

Role-based security controls access to pricing data, reference materials, and proposal documents or any other information you want to protect.

8 Key Features of PMS

Workflow Management

This is a key capability for Proposal Management software. Creation of workflows between dependent parties in the proposal creation process. This automated mechanism helps in streamlining the collaboration and keeps the involved parties informed about the activities assigned to them. Also, this helps the proposal managers to monitor the progress and achieve the expected outcomes.

Audit Trail

Audit trail helps to keep track of different versions of the documents and changes done and rollback to earlier versions.

Content Library

PMS provides a content library that includes pre-built templates, drag and drop interface and other documents needed to create the proposal. These templates speed up the process of proposal creation. Also, they come with industry-specific templates.

HubSpot and PandaDoc have changed our sales process entirely. We are now smarter, faster, and proud of what we are able to send to our prospects.

A B

Ashley Buckner

VP of Sales and Operations CARR Workplaces

Realtime Notification

The software comes with a notification mechanism that helps users to know when a proposal is opened, reviewed, commented on or completed. This helps to keep track of proposal management in real-time and remove any bottlenecks in getting it processed.

Document Analytics

Document analytics are important for salespeople to track the documents. They get to know how long the recipient spent time viewing the document, which sections were most viewed and spent time on. These analytics help salespeople to understand what is critical for their prospects and be prepared to deal with negotiations.

Document Management

PMS supports a central repository where all proposal documents and related artifacts can be stored and managed in a central location providing easy and secure access to users.

Electronic Signature

E-signatures are an essential part of proposal management. Some of the Proposal Management software comes with built-in e-signature support. This simplifies the end-user experience. However, if the organization has a central digital signature system, it should be possible for the software to provide integration. This is more common in the enterprise environment.

Integrations

Proposal Management software needs to integrate with other systems in the organization. CRM integration is necessary to pull customer data. Similarly, integration is required with CMS, project management and collaboration tools. Many popular PMS like Pandadoc, Proposify come with many native integrations.

AI in PMS

AI is emerging in all spheres of automation and PMS is no exception. AI provides a competitive advantage to the proposal team that leverages its full capabilities.

To have an effective AI, your content database needs to be organized and clean. This is a prerequisite to have meaningful AI in your PMS.

With AI, you can quickly leverage past RFP responses, are better positioned to analyze and make informed decisions about go/no-go for this RFP, your win percentage, skills needed, infrastructure support and so on. This also helps in overall strategic planning for the response as well.

The AI also takes over repetitive tasks like filling in common sections, content formatting, suggesting options to frequent situations experienced previously and so on. This greatly increases productivity, leverages best practices and reduces manual errors.

5 Factors to Choose Right Proposal Management Software

Standalone or Integrated

Proposal Management Software comes with integrated options where it is part of CPQ or Contract Management Software. Organizations need to assess their requirements and their adoption roadmap to decide whether they need a standalone solution or integrated platform.

Technology and Feature List

The feature richness of the PMS needs to be assessed to determine whether it meets all requirements of the business. For example, how robust is the workflow management system and whether it meets the requirements? If not, does it provide customization ability to fit into organization needs? If the organization already has an existing e-signature, does PMS provide integration? If not, it would be good to have built-in e-signature capabilities. The software should provide pre-built templates that meet the requirements of the business and the industry vertical.

Integration

Integration capabilities specifically CRM and CMS integration are critical for Proposal Management Software. If the software provides out-of-box functionality, it would be an added advantage.

Ease of Use

Since PMS is used by a variety of roles within the organization, ease of use helps greatly in driving adoption. The software should have an intuitive interface, easy to use templates. Ideally, the user interface should provide at a glance how to do basic functions like save or export work, see milestones, have interactive discussions, tag colleagues, provide approval, make comments, sort items and so on.

Collaboration

Since Proposal Management involves multiple users, to remove any bottlenecks, the software should provide strong collaboration capabilities like the ability to share, comment on, respond, send, and edit a document across teams. It should have effective feedback mechanisms for client interactions throughout the process.

Challenges in adopting PMS

The business has to ascertain whether there is a need to invest in a formal PMS considering the size of the company, the complexity of the projects undertaken and the diversity of the departments involved in the overall workflow. Also, the effectiveness of the manual process should be assessed to determine the need for automation.

The adoption of PMS in an organization should be part of the digital transformation journey. If the organization is not ready and only PMS is chosen without the necessary eco-system requirements, it will pose challenges.

The adoption of software also requires a cultural change in an organization. If the organization is used to ad-hoc processes and decision making, PMS can pose challenges. The workflow would require that all lifecycle processes are followed and adhered to and may not be flexible to allow ad-hoc deviations.

PMS also requires that organization team members are suitably trained to adhere to the processes and procedures and SLA to make it effective. The software alone will not be effective without the additional processes and SLA defined.

Sometimes, there could be extraordinary situations where proposal submission dates are more immediate than what the process can support. Therefore organizations need to have the right mix of skilled resources and processes in place. Leadership plays an important role here in order to make quick decisions and be accountable for all actions taken.

ROI of PMS

The return on investment is always aligned to your business expectations and outcomes, as such needs to be considered in totality.

The reduction in RFP response time is a critical ROI parameter to be considered. According to the RFP360 vendor, it cuts the response time by half thereby creating twice as many opportunities. In addition, the win rate is boosted by about 15% overall.

Also, it is seen that the review time is cut to the order of about 65% thereby reducing the overall duration. As mentioned in the document above, the benefits are many and the software needs to be used over a period of time to obtain quantifiable results.

Which of these 74 Proposal Management software fit your needs?

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74 Proposal Management Software

PandaDoc

PandaDoc - Sales Documents That Close - Proposals, Quotes ...

4.50

Read Reviews
PandaDoc Icon

PandaDoc

4.50
★★★★★
★★★★★
PandaDoc - Sales Documents That Close - Proposals, Quotes ...

PandaDoc is an all-in-one document automation solution. PandaDoc allows its users to create, deliver, and share documents online and place their legally binding signatures for faster paperless transactions and processes. It can be used by any business or organization where document building, sharing and delivery are integral to operation. It is ideal for use by the sales, marketing, finance, legal and operations departments.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Personalization,Alerts: popups & Notifications
PandaDoc Icon

Vendor: Pandadoc

Founded: 2011

Company Size: 101-250

HQ Location: 153 Kearny Street, 5th floor San Francisco, CA 94108

Financials: SERIES B

Proposify

Proposal Software - Proposify

4.67

Read Reviews
Proposify Icon

Proposify

4.67
★★★★★
★★★★★
Proposal Software - Proposify

Proposify is a proposal software suitable for web design and marketing companies of all sizes. Its web platform that effectively streamlines the proposal writing process by addressing the usual issues that come with devising and writing proposals. It helps modern sales teams create, send, track, and e-sign winning proposals, contracts, and agreements.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Alerts: popups & Notifications,Personalization
Proposify Icon

Vendor: Proposify

Company Size: 1-10

HQ Location: 1877 Hollis St, Halifax, Nova Scotia B3J, CA

Financials: SERIES A

Qwilr

Qwilr - Software for creating proposals, quotes and documents as ...

4.56

Read Reviews
Qwilr Icon

Qwilr

4.56
★★★★★
★★★★★
Qwilr - Software for creating proposals, quotes and documents as ...

Qwilr is a software for creating sales and marketing documents such as proposals, quotes and other business documents and can be used by individuals or sales and marketing teams in large enterprises.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Digital signature
Top Features : Templates,Personalization,Alerts: popups & Notifications
Qwilr Icon

Vendor: Qwilr

Founded: 2014

Company Size: 11-50

HQ Location: Level 1, 7 Hudson St Redfern NSW 2016 Australia

Financials: PRIVATE

Conga Composer

Customize, streamline and scale document generation and reporting for unlimited use cases

4.49

Read Reviews
Conga Composer Icon

Conga Composer

4.49
★★★★★
★★★★★
Customize, streamline and scale document generation and reporting for unlimited use cases

Conga Composer is an automated document generator software for creating documents ranging from proposals and quotes to contracts and renewals. The software enables error-free document generation with automatic population of data ensuring accuracy and timely response. The software can be used in industries ranging from Health & Life Sciences, Technology, Retail, Manufacturing and more.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Recording,Personalization
Conga Composer Icon

Vendor: Conga

Company Size: 51-100

HQ Location: 1400 Fashion Island Blvd, Suite 100, San Mateo, California 94404, US

Financials: PRIVATE

Responsive, formerly RFPIO

RFP software to simplify responses to RFPs, DDQs

4.80

Read Reviews
Responsive, formerly RFPIO Icon

Responsive, formerly RFPIO

4.80
★★★★★
★★★★★
RFP software to simplify responses to RFPs, DDQs

Responsive, formerly RFPIO is a Request for Proposal (RFP) software that organizes content and provides powerful collaboration, delivering what teams need to craft their best response, every time. It is designed to streamline the response process for requirements documents like security questionnaires.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Collaboration
Top Features : Templates,Personalization,Dashboard
Responsive, formerly RFPIO Icon

Vendor: Responsive

Founded: 2015

Company Size: 251-500

HQ Location: 4145 SW Watson Ave, Suite#450, Beaverton,OR 97005

Financials: SERIES A

CoConstruct

#1 Rated Construction Project Management Software

4.70

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CoConstruct

4.70
★★★★★
★★★★★
#1 Rated Construction Project Management Software

CoConstruct is a cloud-based construction estimating and project management tool that helps homebuilders and remodelers coordinate their projects, communicate better with clients and crews, and control the finances of their jobs. It manages the finances of building projects, by integrating group purchasing programs that improve the underlying economics of residential construction.

Highlights
Top Business Usecases : Sales document management,Helpdesk management,Proposal & quote management
Top Features : Templates,Personalization,Recording
CoConstruct Icon

Vendor: CoConstruct

Founded: 2005

Company Size: 101-250

HQ Location: 1807 Seminole Trail, Charlottesville, VA 22901, US

Financials: PRIVATE

ClientPoint

ClientPoint - The sales sharpener. Close More Deals, Faster

4.51

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ClientPoint Icon

ClientPoint

4.51
★★★★★
★★★★★
ClientPoint - The sales sharpener. Close More Deals, Faster

ClientPoint is a cloud-based proposal presentation and tracking software for sales, management and marketing. ClientPoint allows your business to produce a high volume of personalized sales proposals quickly and efficiently. The solution helps to generate proposals, send them to clients and optimize the proposal management lifecycle.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Engagement management
Top Features : Templates,Personalization,Alerts: popups & Notifications
ClientPoint Icon

Vendor: Clientpoint

Company Size: 11-50

HQ Location: 6800 Embarcadero Lane Carlsbad, CA 92011

Financials: SEED

Better Proposals

Online Proposal Softwar

4.79

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Better Proposals

4.79
★★★★★
★★★★★
Online Proposal Softwar

Better Proposals is an online proposal builder software that enables users to craft professional-looking proposals with ease and speed. This tool is built with user-friendly features to simplify and speed up the proposal creation process while ensuring high quality and high impact both users and prospects will appreciate.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Digital signature
Top Features : Templates,Personalization,Alerts: popups & Notifications
Better Proposals Icon

Vendor: Better Proposals

Founded: 2009

Company Size: 1-10

HQ Location: Brighton, England

Financials: PRIVATE

Proposable Proposal Software

Proposable: Proposal Software for Business

4.35

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Proposable Proposal Software Icon

Proposable Proposal Software

4.35
★★★★★
★★★★★
Proposable: Proposal Software for Business

Proposable is a Proposal software for team to streamline how to create, deliver, track and eSign sales material. It helps to acquire customers and increase sales & revenue.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Contract management
Top Features : Templates,Alerts: popups & Notifications,Personalization
Proposable Proposal Software Icon

Vendor: Proposable

Founded: 2010

Company Size: 101-250

HQ Location: 300 West Hillside Dr. Bloomington, Indiana 47403

Financials: PRIVATE

Loopio RFP

RFP Software | Respond to RFPs with Loopio

4.69

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Loopio RFP Icon

Loopio RFP

4.69
★★★★★
★★★★★
RFP Software | Respond to RFPs with Loopio

Loopia RFP is a Response Management Software that helps businesses grow and measure their response process for RFPs, RFIs, Security Questionnaires, and more. It is widely used by sales, proposal and security teams. It helps to improve ROI, sales and revenue.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Collaboration
Top Features : Templates,Alerts: popups & Notifications,Personalization
Loopio RFP Icon

Vendor: Loopio

Founded: 2014

Company Size: 201-500

HQ Location: 310 Spadina Ave, Toronto, Ontario M5T, CA

Financials: SERIES B

Nintex Drawloop DocGen® for Salesforce

Salesforce Workflow Automation and Document Generation - Nintex

4.15

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Nintex Drawloop DocGen® for Salesforce

4.15
★★★★★
★★★★★
Salesforce Workflow Automation and Document Generation - Nintex
Highlights
Top Business Usecases : Sales document management,Contract management,Proposal & quote management
Top Features : Templates,Recording,Personalization
Nintex Drawloop DocGen® for Salesforce Icon

Vendor: Nintex

Company Size: 251-500

HQ Location: Bellevue, Washington

Financials: M&A

Quotient

Quoting Software

4.74

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Quotient

4.74
★★★★★
★★★★★
Quoting Software

Quotient is an online quote creation and management application that enables to create quotes in a few simple steps. It provides solutions that caters to small businesses across various industry verticals and helps users to create, send and manage professional quotes.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Engagement management
Top Features : Templates,Dashboard,Alerts: popups & Notifications
Quotient Icon

Vendor: Quotient

Founded: 2011

Company Size: 1-10

HQ Location: PO Box 5383, Hamilton 3242, New Zealand

Financials: PRIVATE

Dealhub

A complete end-to-end Deal Acceleration Platform managing every sales engagement touchpoint.

4.73

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Dealhub

4.73
★★★★★
★★★★★
A complete end-to-end Deal Acceleration Platform managing every sales engagement touchpoint.

Dealhub is a sales proposals and contract management platform for sales teams to close deals faster and increase revenue.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Contract management
Top Features : Personalization,Templates,Interactive content
Dealhub Icon

Vendor: Dealhub

Company Size: 11-50

HQ Location: 815-A Brazos Street, Suite 705, Austin, Texas, 78701

Financials: PRIVATE

CobbleStone Contract Insight

Enterprise Contract Management Software that easily scales with the evolving needs.

4.70

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CobbleStone Contract Insight Icon

CobbleStone Contract Insight

4.70
★★★★★
★★★★★
Enterprise Contract Management Software that easily scales with the evolving needs.

CobbleStone Contract Insight Enterprise Software is a contract management solution used by leading professionals and Fortune 500 companies. Invested years in industry research and development, and customer feedback, to create an award-winning platform that meets the needs and requirements of all industries including IT, Financial, Retail, Energy, Healthcare, Education, Pharma/Life Sciences, Manufacturing, and Distribution, Government, and more. It is an easy-to-navigate contract management system backed by artificial intelligence to fully optimize the organization's contracts. It helps to enhance customer relationships and improve ROI.

Highlights
Top Business Usecases : Sales document management,Contract management,Digital signature
Top Features : Alerts: popups & Notifications,Recording,Templates
CobbleStone Contract Insight Icon

Vendor: CobbleStone Software

Company Size: 101-250

HQ Location: Princeton, NJ

Financials: PRIVATE

ResponsiBid

The selling system for service companies.

4.69

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ResponsiBid

4.69
★★★★★
★★★★★
The selling system for service companies.

ResponsiBid is a bidding and sales tool including follow-up automation and keep the focus on making the best bidding and sales tool to maximize the profit and revenue and also acquire customers.

Highlights
Top Business Usecases : Engaging and following up,Engagement management,Proposal & quote management
Top Features : Personalization,Predictive scheduling
ResponsiBid Icon

Vendor: Symphosize

Company Size: 2-10

HQ Location: Arizona

Financials: PRIVATE

Docsend

DocSend - Share business-critical documents with confidence

4.68

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Docsend

4.68
★★★★★
★★★★★
DocSend - Share business-critical documents with confidence

DocSend is a secure document sharing platform which enables sharing, tracking and managing important documents in a secure environment. It enables Sales Enablement, Investor Relations, Board Management, and FundRaising activities and can be used by Sales Leaders, startup founders, investment bankers, and consultants.

Highlights
Top Business Usecases : Sales document management,Content management,Content sharing
Top Features : Personalization,Alerts: popups & Notifications,White label
Docsend Icon

Vendor: Docsend

Founded: 2013

Company Size: 11-50

HQ Location: 351 California Street, Suite 1200, San Francisco, CA 94104

Financials: M&A

GetAccept

Sales Enablement Platform Fully Enhances B2B Sales Experience

4.53

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GetAccept

4.53
★★★★★
★★★★★
Sales Enablement Platform Fully Enhances B2B Sales Experience

GetAccept is a sales enablement and electronic signature solution platform for sales, sales operation, customer success and legal teams to close the deals faster and increase revenue.

Highlights
Top Business Usecases : Sales document management,Contract management,Digital signature
Top Features : Personalization,Templates,Alerts: popups & Notifications
GetAccept Icon

Vendor: Getaccept

Founded: 2015

Company Size: 101-250

HQ Location: 73 Sumner St, San Francisco, CA 94103, USA

Financials: SERIES A

Tacton CPQ software

Tacton intelligent CPQ software for sales productivity in ...

4.47

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Tacton CPQ software Icon

Tacton CPQ software

4.47
★★★★★
★★★★★
Tacton intelligent CPQ software for sales productivity in ...

Tacton CPQ Software for Manufacturers is a cloud based multi-channel software and integrates seamlessly with Salesforce, Microsoft Dynamics or any of the CRM ERP software in use.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Engagement management
Top Features : Ticketing,Calculator,Recording
Tacton CPQ software Icon

Vendor: Tacton Systems

Company Size: 101-250

HQ Location: 515 N State St, Floor 13, Chicago, Illinois 60654, US

Financials: M&A

Verenia CPQ

Verenia | CRM, CPQ, and Ecommerce Sales Acceleration Software

4.47

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Verenia CPQ Icon

Verenia CPQ

4.47
★★★★★
★★★★★
Verenia | CRM, CPQ, and Ecommerce Sales Acceleration Software

Verenia CPQ is a full-featured, cloud-based integrated eCommerce, CPQ, and self-service solution designed to help companies in multiple industries boost their revenue by enhancing the efficiency of their sales process.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Products & pricelist management
Top Features : Calculator,Personalization
Verenia CPQ Icon

Vendor: Verenia

Company Size: 11-50

HQ Location: 650 Warrenville Rd., 301, Lisle, IL 60532, US

Financials: PRIVATE

KBMax

VISUAL CPQ & PRODUCT CONFIGURATOR SOFTWARE

4.47

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KBMax

4.47
★★★★★
★★★★★
VISUAL CPQ & PRODUCT CONFIGURATOR SOFTWARE

KBMax is a Visual CPQ and Product Configuration software. It can be used in Manufacturing, B2B eCommerce, BioTech Sales and Design Automation. It supports Complex product configuration, and CAD automation and rules-driven visualization for Sales CPQ.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Workflow management
KBMax Icon

Vendor: KBMax

Founded: 2009

Company Size: 11-50

HQ Location: 2802 Flintrock Trace, Suite 204, Austin, TX 78738

Financials: PRIVATE

Oneflow

Contract automation - Speed up your entire contract workflow with Oneflow

4.46

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Oneflow

4.46
★★★★★
★★★★★
Contract automation - Speed up your entire contract workflow with Oneflow

Oneflow is a Contract Management Software. Oneflow is a contract builder with an integrated e-signing solution and a live document editor. With Oneflow, user can e-sign documents online securely and legally. Oneflow provides access to interactive proposals. This allows soon-to-be clients to get preview while perusing provided quote. This way, they can add more items or services to their shopping cart and see the adjusted final price automatically.

Highlights
Top Business Usecases : Sales document management,Contract management,Digital signature
Top Features : Templates,Personalization,Alerts: popups & Notifications
Oneflow Icon

Vendor: Oneflow

Company Size: 11-50

HQ Location: Linnégatan 9, Stockholm, 114 47, SE

Financials: PRIVATE

iQuote Xpress

Quote management software | iQuoteXpress

4.45

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iQuote Xpress

4.45
★★★★★
★★★★★
Quote management software | iQuoteXpress

iQuote Xpress is a CPQ software. It automates and improves company's quoting process. iQuote Xpress helps to deliver customized, integrated and fully supported sales proposal and quoting solutions.

Highlights
Top Business Usecases : Sales document management,Proposal & quote management,Products & pricelist management
Top Features : Templates,Calculator
iQuote Xpress Icon

Vendor: iQuote Xpress

Company Size: 51-100

HQ Location: 4240 Fulton Ave, Suite 112, Studio City, California 91604, US

Financials: PRIVATE

Fiverr Workspace

AND CO - Invoicing, Proposals & Expense Tracking.

4.41

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Fiverr Workspace

4.41
★★★★★
★★★★★
AND CO - Invoicing, Proposals & Expense Tracking.
Highlights
Top Business Usecases : Sales document management,Contract management,Proposal & quote management
Top Features : Recording
Fiverr Workspace Icon

Vendor: Fiverr

HQ Location: 38 Greene St, New York, US

Pushwoosh

Reach audience with the right messages at the right time

4.41

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Pushwoosh

4.41
★★★★★
★★★★★
Reach audience with the right messages at the right time

Pushwoosh is a Push Notification platform that provides the most diverse cross-platform push notifications system that lets marketers, mobile developers, and app owners reach and engage their audience with unprecedented ease. It sends mobile and web push notifications to drive customer engagement, retention, and conversions.

Highlights
Top Business Usecases : Engagement management,Engaging and following up,Campaign management
Top Features : Alerts: popups & Notifications,Personalization,Feedback surveys
Pushwoosh Icon

Vendor: Pushwoosh

Founded: 2011

Company Size: 51-100

HQ Location: Washington, District of Columbia, United States

Financials: PRIVATE