VisualVault helped Smart & Final manage HR documents for over 12,000 employees. The solution integrated with Dayforce and Cornerstone, automating employee onboarding. New hires received a single docu...ment to sign, which was split and routed automatically. The system reduced HR admin time and improved the candidate experience. Smart & Final also automated policy distribution to employees. The implementation took about 14 weeks and delivered cost savings.
CASE STUDY A government-sponsored financial services corporation
GRM Information Management helped a government-sponsored financial services corporation solve HR document access problems. The company could not digitize or store HR paperwork quickly, making it hard... to find and approve documents. GRM moved HR records to secure storage, scanned them, and set up a cloud-based digital repository. Workflow automation sped up document approvals and sent reminders to reviewers. HR staff now access files faster, focus on key tasks, and share documents more easily. Productivity and employee satisfaction increased, and storage costs went down.
GRM Information Management helped a national food distributor improve their invoice processing system. The distributor had trouble handling large volumes of invoices across 34 centers, leading to hig...h costs and errors. GRM implemented digital conversion and storage solutions, scanning over 5 million invoices and storing them in a cloud repository. Employees and customers now access invoices online. The distributor now scans about 70,000 invoices per month per center. This led to better customer service, lower processing costs, and higher employee productivity.
CASE STUDY A New York State University Children Learning Center
GRM's Legacy Data Archive and Release of Information services helped a New York State University children learning center manage patient records after closure. The center needed to stay compliant wit...h government record retention rules. GRM provided secure archiving and HIPAA-compliant record release. The solution let the center retire its old EMR systems and save money. The center also improved process efficiency and reduced liability.
CASE STUDY A major national law firm headquartered in Houston, TX
GRM Information Management helped a major national law firm in Houston with secure document storage. The law firm needed daily deliveries and pick-ups for legal documents and better security for sens...itive files. GRM moved 850,000 cubic feet of records to their storage centers and set up daily logistics. The law firm now has better document security, faster retrieval, and improved productivity by freeing up office space and labor.
CASE STUDY A prominent New York-based civil litigation law firm
GRM’s Digital Mailroom helped a prominent New York law firm keep business running during the COVID-19 pandemic. The law firm needed a way to handle critical mail without staff coming to the office. G...RM set up a system to forward, scan, and upload mail to the VisualVault cloud platform. Staff accessed and shared documents online, keeping operations smooth and safe. The firm saw better mailroom efficiency and is now considering more digital solutions from GRM.
GRM Information Management helped a New York City government department scan and store large-format documents. The department needed to digitize irregular-sized files and manage high scanning volumes.... GRM exceeded expectations by scanning about 10,000 files in a week during testing. They then digitized 200,000 boxes of records and now scan 10,000 to 12,000 records weekly. Employees no longer handle daily scanning, office space was regained, and important documents are now easy to access and share.
GRM Information Management helped a Long Island-based health system solve major information management problems. The health system needed secure storage for medical records and pathology assets, fast... retrieval, and digital conversion. GRM moved all records to secure, climate-controlled storage, used barcodes for tracking, and scanned charts for digital access. The Vendor Neutral Archive let staff view all EMR data in one place. The health system cut storage costs, freed up office space, and made patient charts easier to access.
GRM Information Management provided an electronic content management solution for Spartanburg Regional Health System. The hospital needed to replace a legacy document archival system for their accoun...ts payable department, which processed over 10,000 invoices monthly. GRM migrated legacy data, scanned and indexed invoices, and integrated a supply chain application. The implementation took 30 days and required only one training webinar. Personnel now access invoice data easily, process work quickly, and the cost was much lower than an on-site system.
GRM Online Record Center helped Hospital Corporation of America fix problems in their healthcare coding process. The old system had too much manual work and missing paperwork, causing errors and paym...ent delays. GRM set up a digital claim submission process for 15 practices in just two weeks. The new system made sure all claim information was complete before submission. This cut processing costs, removed bottlenecks, and made payments faster. HCA also saved thousands of dollars in mail delivery charges.
CASE STUDY A Federally Qualified Health Center (FQHC)
GRM’s Clinical Document iFiling and Release of Information solutions helped a mid-Atlantic FQHC automate patient data management. The FQHC faced staffing shortages and rising paperwork due to the Cov...id-19 pandemic. GRM’s cloud-based platform used OCR and RPA to process records 24/7, reducing errors and manual work. The Release of Information solution streamlined digital requests and improved compliance. Real-time analytics gave management new insights. The FQHC cut its HIM budget by over 50%.
CASE STUDY One of the largest Pathology lab operations in the country (serving a twenty-two hospital system)
GRM's VisualVault digital content management platform helped a major pathology lab serving 22 hospitals move from manual to digital workflows. The lab faced delays and risk of lost paperwork due to m...anual specimen and requisition handling. GRM implemented ECM and records management, enabling instant digital access to lab requisitions and secure, HIPAA-compliant data management. The new system saves the lab hundreds of thousands of dollars each year. It also improves customer service, audit readiness, and supports future growth.
GRM Information Management helped JetBlue Airways upgrade its HR information management system during a move to a new headquarters. JetBlue needed to digitize and secure personnel and benefits files ...quickly, with only six weeks before the new office opened. GRM delivered a blended solution with a cloud-based record center, digital repository, and integrated SAP data processing. The project enabled fast, secure access to employee records and improved compliance. JetBlue saw better productivity and document security, and the solution opened new opportunities for digital transformation in other departments.
