Real-World Case Studies and Customer Success Stories with Mediavalet DAM

US Naval Institute used MediaValet to digitize and centralize over 150,000 historical images and audio clips. Before, staff searched for... photos manually. Now, they use a searchable digital asset management system. Custom taxonomy and metadata make finding assets fast and easy. Staff and external users can securely access collections online. MediaValet’s branded portals help share and monetize archival content.
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MediaValet DAM helped United Way of King County fix their scattered asset library. Their old system was hard to use... and rarely used by the team. With MediaValet, uploading and searching for assets became simple. The team now uses advanced search, AI tagging, and branded portals to share content. Asset discovery improved, and staff can quickly find and share images for events and HR needs. The DAM now supports their mission to spread their message and inspire donors.
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MediaValet helped Pancreatic Cancer Action Network organize thousands of marketing assets in one cloud-based library. Staff and volunteers across the... USA can now easily find and share photos and videos. The new system is secure, scalable, and simple for non-technical users. Volunteers access the right assets quickly, improving campaign efforts. MediaValet supports PanCAN’s mission to raise awareness and funds for pancreatic cancer.
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Knute Nelson used MediaValet to solve marketing asset management challenges. Before, they struggled with organizing and sharing content across teams.... MediaValet provided a secure, centralized digital asset management system. Integration with Wrike made asset uploads and approvals faster. The team saved hours and improved productivity. Users now find and share assets easily, helping Knute Nelson scale their marketing efforts.
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MediaValet helped Community Associations Institute (CAI) cut their website size by 80%. CAI used MediaValet’s DAM, AI, and branded portals... to centralize digital assets for 65+ chapters. Staff now self-serve brand kits, sponsor logos, and event content. Event promotion and content distribution are faster and more consistent. Website load times and SEO improved, and the marketing team saves time on manual requests.
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Art Bridges Foundation used MediaValet to solve problems with decentralized storage and inefficient sharing of digital assets. The team moved... from a shared drive to a centralized cloud-based DAM, making it easier to find, share, and protect files. MediaValet’s Branded Portals and Wrike integration improved collaboration with museum partners and streamlined event management. The foundation grew from 6 to 23 staff and now manages over 3,500 files in one secure place. Partners can now access exhibition materials online, reducing email clutter and improving access to American art.
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MediaValet helped the Almond Board of California replace their legacy digital asset management system. Staff and marketing agencies now access... digital assets easily worldwide. IT and administration costs dropped by 50%. Manpower for DAM maintenance fell from up to 15 hours per month to zero. Help desk tickets for DAM issues dropped by 95%. The new system launched in just 60 days.
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MediaValet helped TIFF manage over 2 million digital assets by centralizing storage and streamlining workflows. TIFF eliminated 500,000 duplicate files,... reducing its library by 25%. Teams now use face recognition and metadata tagging to quickly find and share images. Rights management is automated, cutting errors and saving time. Collaboration across marketing, guest services, and partners improved, making TIFF’s archive more accessible and efficient.
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MediaValet helped the Jackie Robinson Foundation organize over 100 years of archival content. The foundation used AI-powered search and face... recognition to quickly find photos and documents. Teams now access and share curated collections for events, donors, and press in minutes. The DAM system improved collaboration and storytelling across departments. The foundation is now able to monetize and license its assets securely. MediaValet turned a chaotic archive into a living, searchable resource.
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MediaValet helped WHOI organize decades of scattered video content. Staff now self-serve assets, cutting search time. AI tagging and video... intelligence make rare footage easy to find. Social and media teams quickly access and share content, boosting engagement. Licensing revenue supports research and brand integrity. MediaValet turned a chaotic archive into a dynamic, searchable resource.
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MediaValet helped Toronto International Film Festival (TIFF) manage millions of digital assets. TIFF struggled with duplicate files, siloed storage, and... slow access to key media. MediaValet’s DAM solution let TIFF tag over 3,500 faces in months, remove 500,000 duplicate assets, and cut library size by 25%. The team now saves hours each week and works better together. Rights management is easier and more compliant.
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MediaValet helped Canadian Blood Services manage digital assets for staff, partners, and volunteers across Canada. The old on-premise system was... slow and hard to use. MediaValet’s cloud platform made it easy to find and share marketing materials. The team saved time and money on admin work. Collaboration and donor recruitment improved. Partners and volunteers got fast access to needed assets.
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Schulich School of Business used MediaValet DAM to centralize brand assets across departments. Before, teams stored logos and creative files... in different places, causing confusion and slowing a brand refresh. MediaValet unified asset storage, cut inbound requests to marketing, and let creative teams self-serve files. The alumni team used Face Recognition to personalize event follow-ups. Cross-departmental collaboration improved, and adoption of the DAM grew quickly. AI features helped drive change and made workflows faster.
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MediaValet helped the University of Wollongong centralize digital assets for 3,000+ staff. Before, teams struggled to share marketing images and... maintain brand consistency. With MediaValet’s DAM, all staff gained easy access, and select users could manage and share assets. The system improved collaboration, reduced overhead, and cut duplicate work. Features like cropping and Single Sign-On made asset management faster and more secure.
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MediaValet helped the University of Windsor cut photo sharing time from 25 hours to less than 5 hours per week. Before, staff struggled... with manual asset management and workflow bottlenecks. With MediaValet, 80–90% of users now access assets through a self-serve model. Collaboration improved across departments and external partners. The university can now focus on new campaigns and business continuity, especially during remote work.
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The University of Tulsa used MediaValet DAM and Marq Templating to solve a backlog of over 2,500 marketing requests in 14 months. The platform enabled... self-serve access for departments, cutting review cycles from 3 days to zero for templated content. AI-powered search and face recognition made finding assets fast and easy. The marketing team now spends less time on routine tasks and more on strategic projects. Brand consistency is maintained across all materials.
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MediaValet DAM helped UCSF's neurosurgery communications team centralize digital assets. Before, files were scattered and hard to access. Now, the... team keeps patient consent forms linked to photos and videos, ensuring compliance and security. They share assets easily across departments and for educational use. MediaValet's branded portals and Adobe integration save time and boost efficiency. The team reports peace of mind and improved workflows.
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MediaValet helped Emory University manage digital assets for 40 schools and units. Before, asset requests were handled manually, causing delays... and confusion. With MediaValet’s DAM, Emory centralized assets, improved search, and set up super users for each unit. This made sharing and managing assets faster and more secure. The university now meets high asset demand and keeps branding consistent across teams.
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Columbia Business School Executive Education used MediaValet’s DAM to centralize over 4,000 video assets. Before, files were scattered across Google... Drive, Dropbox, and physical drives, making searches slow and knowledge easy to lose. With MediaValet, the team improved workflow efficiency and content reuse. Advanced search and branded portals made sharing and finding assets faster. The DAM system gave them more control and easier access to their content.
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MediaValet DAM helped HYTORC, a global manufacturer, unify its brand across worldwide teams. HYTORC struggled with a poor library system... that made finding and sharing digital assets hard. MediaValet enabled easy access, custom permissions, and instant asset updates for all users. Teams now get the right content fast, no matter their location. HYTORC improved brand consistency and saved time managing digital assets.
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Herff Jones used MediaValet to manage a growing volume of creative assets. The marketing team struggled with slow approvals and... scattered feedback. MediaValet centralized asset management and integrated with Wrike to automate creative requests. Approval times were cut in half. Project turnaround became faster and team productivity improved. Collaboration across departments increased, helping Herff Jones deliver marketing materials on time.
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Music Tribe used MediaValet to centralize digital asset management for 11 global brands. Before, teams struggled with scattered storage and... slow campaign delivery. With MediaValet, asset access is now 70% faster and campaign creation is 40% quicker. Branded portals and CDN links help deliver assets 80% faster. Teams now collaborate better and keep brand content consistent across platforms.
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MediaValet helped Vaisala move from an on-premise DAM to a cloud-based solution. This change improved global access to digital assets... for over 1,200 users. Teams and partners now get fast, reliable access to marketing and product content. The DAM integrates with Vaisala’s e-commerce and documentation portals. Partners can self-serve images and brochures, reducing internal workload. MediaValet’s features made asset management easier and faster for everyone.
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MediaValet helped Ultradent cut asset request time by up to 50%. Over 200 sales reps now use a branded portal... to quickly find and download approved materials. The portal improved brand consistency and made it easy for reps to access content in the field. Ultradent’s creative team saw a 40–50% drop in repetitive requests. Global teams now get content faster, supporting localization and market readiness.
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MediaValet helped Herff Jones manage their growing digital assets. The company faced slow approvals and missed deadlines due to scattered... workflows. MediaValet and Wrike integration streamlined asset organization and improved collaboration. Approval times were cut in half. Project turnaround became faster. Team efficiency increased across departments.
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MediaValet used MediaValet Templating to speed up social media ad creation. The creative and marketing teams made 520 unique ad... variations in just 9 hours. This was 260 times more ads than their usual process. The campaign included 28 LinkedIn posts, earning 410 likes and 28,560 impressions. MediaValet saved 2,076 hours compared to their old workflow.
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AVEVA used MediaValet and Wrike to fix content approval bottlenecks and version chaos. They connected workflows and automated metadata, saving... 411 days each year. Publishing time dropped by 80%. Now, 250GB of content flows monthly through a single, governed pipeline. Teams have better version control, faster search, and improved audit trails.
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West Monroe used Experience Portals to fix slow creative processes and off-brand content. They had assets scattered across servers and... drives, making it hard to find the right files. The Experience Portal gave them a single place for all brand assets and guidelines. Now, teams can self-serve the latest assets, saving hours and boosting brand consistency. 83% of users return to the portal, showing strong adoption and improved efficiency.
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MediaValet helped Experian manage a global rebrand and keep brand consistency in 45 countries. Before, Experian had problems with inconsistent... branding and no central place for digital assets. MediaValet gave them a single system to organize and share content. Teams, partners, and agencies can now find and use assets easily. Global teams work together better. The system is easy to use and fits with other tools. Experian is ready for the future with MediaValet.
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Jones Healthcare Group used MediaValet DAM to solve problems with outdated content and clunky file transfers. The team created a... secure, self-serve digital asset library, improving access and version control. MediaValet enabled better collaboration, brand consistency, and compliance with industry regulations. Integration with Office 365 and features like branded portals and expiry dates enhanced security. The result was faster asset retrieval, easier communication, and improved productivity across remote teams.
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MediaValet helped Canadian Blood Services give staff and volunteers easy access to digital marketing assets. The old on-premise system was... slow and only worked at head office. MediaValet’s cloud platform let teams across Canada find and use materials fast. The new system saved time and money on admin work. Collaboration and donor recruitment improved. Partners and volunteers now get the assets they need quickly.
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PT Solutions used MediaValet and Marq to fix brand inconsistencies and speed up creative work. Before, sales teams waited weeks... for branded materials. Now, they use templates and portals to make flyers and cards in one day. The creative team spends less time on requests and more on strategy. Over 500 clinics now use consistent, approved assets. MediaValet's DAM and Marq help PT Solutions keep their brand strong as they grow.
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MediaValet helped SONOS gain control over 20,000 digital assets by replacing a makeshift DAM and traditional file sharing tools. SONOS improved asset... access, streamlined collaboration for 5,000 global users, and enhanced brand protection. The DAM enabled archiving of 80% of migrated assets, reducing duplication and search time. Custom permissions and metadata features ensured secure, compliant asset management. SONOS now maintains brand consistency and operational efficiency worldwide.
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MediaValet helped BaseCamp Franchising save 8 hours per marketing campaign. The company serves over 300 franchise locations. Before, franchisees struggled... with inconsistent branding and slow campaign launches. MediaValet's DAM platform centralized assets and improved search with AI. Now, franchisees access campaign kits quickly and support calls have dropped. The creative team can focus on higher-value work. Brand consistency and campaign speed have improved across all stores.
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MediaValet helped SONOS take control of their digital assets. SONOS struggled with a third-party asset library that was hard to... search and did not scale. They had poor control and weak security for sensitive product information. After switching to MediaValet, SONOS improved asset access, boosted operational efficiency worldwide, and strengthened brand protection. The team now enjoys better oversight and control of their work.
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MediaValet helped Brand USA manage 50TB of digital assets. Brand USA needed a DAM to streamline partner content and track... asset usage. MediaValet provided custom online forms and Drupal integration for easy content management. The marketing team improved content collection and creative production speed. Security and accountability for assets increased. Brand USA now collaborates better with partners and keeps assets secure.
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Walker Advertising used MediaValet DAM to organize creative assets and ensure legal compliance. Before, finding approved assets took hours and... risked regulatory mistakes. With MediaValet, all assets are stored in one place, tagged by language and compliance status. Custom portals let teams and stakeholders access only the right, approved content. The new system saves 22.5 hours per week and gives teams confidence that every asset meets legal standards. HR also uses MediaValet to share assets quickly and easily.
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MediaValet helped Telescope migrate over one million files and 8–10 terabytes of data from an outdated DAM. The new system... improved speed, reliability, and security for internal teams and external partners. Metadata-driven workflows made asset searches much faster and more accurate. Segmented client libraries strengthened privacy and simplified client management. Teams now access approved assets quickly, reducing errors and boosting confidence.
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