Real-World Case Studies and Customer Success Stories with Versatile Physical Records Management

Versatile Enterprise helped the University of Washington manage records for three campuses and over 900 departments. The university struggled with... previous systems that had poor data mapping and reporting. Zasio's solution offered easy data management, flexible reporting, and strong customer support. The Versatile Notification add-on automated notifications, saving time and reducing manual work. After implementation, the records system became seamless, freeing staff to focus on service. The university relies fully on Versatile Enterprise for document control.
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Versatile Retention by Zasio helped the Inter-University Council of Ohio and Ohio State University modernize their records management. The team migrated... decades of retention schedules and citations into one easy-to-use system. Users now track, search, and update retention schedules quickly. Citation updates are frequent and automatic. Departments save time by accessing schedules directly online. Compliance with Ohio public records laws is easier to prove and maintain.
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Zasio's Versatile Professional SaaS helped the City of Encinitas modernize its records management. The city faced data loss and outdated... systems before switching from Microsoft Access. With Zasio, staff gained easy access, better search, and label creation. Multiple users can now work at once, improving transparency and compliance. The city values Zasio's responsive support and simple setup.
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Versatile Enterprise helped the City and County of Denver manage over 7 million electronic records. Denver needed a way to... destroy electronic documents based on a central retention policy. Zasio integrated Versatile Enterprise with Alfresco using Versatile Fuse. This let Denver track and destroy records with full compliance and audit trails. By year-end, they synchronized more than two million documents. The system supports both physical and electronic records and allows for future growth.
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Versatile Enterprise helped a global oil and gas leader modernize records management. The company replaced manual, paper-based processes with a... digital system. They consolidated records from five warehouses to one. Barcode technology and centralized search improved tracking and reporting. Over 40,000 records were migrated, supporting 750 legal clients. The partnership with Zasio has lasted more than 25 years.
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Zasio helped a global pharmaceutical company overhaul its records retention process. The company needed expert consulting and a new retention... management tool. Zasio reviewed and simplified 300 retention codes across 12 countries, reducing them by about 100. The Versatile platform automated updates, saving the records manager 40% of manual update time. Zasio’s team also provided privacy reviews and custom reporting, supporting compliance and risk management. The partnership has lasted over nine years, with ongoing consulting and support.
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