Real-World Case Studies and Customer Success Stories with Fourwaves

Fourwaves helped the Northern Ontario School of Medicine (NOSM) improve their event management. Before Fourwaves, NOSM struggled with manual registration, paper-based abstract submissions, and comple...x workflows. Fourwaves provided a user-friendly platform for registration, abstract management, and secure payments. The team saved time, improved participant satisfaction, and reduced manual financial work. NOSM can now scale events and manage more complex formats easily.
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Fourwaves helped the University of Zurich run their Cancer Biology PhD program's annual conferences. Before, they used manual tools that were slow and hard to manage. With Fourwaves, they moved to vi...rtual and in-person events easily. The platform made registration, abstract management, and program creation simple. The team saved time and found it easy to reuse the system each year. They plan to keep using Fourwaves for future events.
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Fourwaves helped the University of Oxford's Team Cragg host a virtual poster session for 34 ASAP scientists. The team needed a way to bring researchers together from three countries to share work on ...Parkinson's Disease. Fourwaves made it easy to set up the event website and manage registrations. The platform created a focused, interactive space for collaboration. Feedback was very positive, and the team plans to use Fourwaves for future events.
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Fourwaves helped the Université de Montréal's student-led biological sciences symposium solve event management challenges. Before Fourwaves, organizers used disconnected tools and manual processes, m...aking planning hard. Fourwaves provided an all-in-one platform for registration, abstract management, and event updates. The platform reduced administrative work, improved participant satisfaction, and gave the event a more professional look. Organizers could reuse event setups each year, saving time and effort.
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Fourwaves helped the University of Florida College of Medicine manage its annual Celebration of Research event. The event had over 500 research posters and needed a better way to handle abstracts and... reviews. Previous generic conference software caused problems with abstract limits and confusing roles. Fourwaves offered flexible poster management, easy peer reviews, and smooth onboarding. The platform removed word limits, improved the review process, and made communication easier. Organizers praised Fourwaves for its support and custom features.
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Fourwaves helped the College of Natural Sciences at UT Austin run their Undergraduate Research Forum. The college used to manage events with manual tools like Qualtrics and Airtable. This made update...s slow and hard. With Fourwaves, they combined registration, abstract management, and virtual poster sessions in one place. Students and staff found it easy to use. The event had over 1,000 participants and 400 presenters. Fourwaves saved the team many hours and improved the experience for everyone.
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Fourwaves helped Virginia Tech’s CHEP conference manage over 400 attendees and 200 abstracts. Before Fourwaves, the team struggled with a fragmented system and confusing processes. Fourwaves provided... an easy-to-use, integrated platform for abstract management, peer reviews, and event scheduling. Organizers saved time with automated reporting and real-time updates. The new system improved communication and made the event smoother for both attendees and staff.
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Fourwaves helped the Collège de médecine de l’Université de Floride manage its annual Celebration of Research event. The event features over 500 academic research posters. The team struggled with gen...eric event software that caused confusion and limited poster submissions. Fourwaves provided a flexible platform for academic poster sessions and easy peer review. The solution integrated with the university’s authentication system and required little training. Organizers praised the personalized support and smooth onboarding.
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Fourwaves helped the College of Natural Sciences at UT Austin manage its annual undergraduate research forum. The event draws over 1,000 participants and 400 presenters. Before Fourwaves, the team us...ed fragmented tools like Qualtrics and Airtable, which made management slow and complex. Fourwaves provided a single platform for registration, submissions, and virtual posters. The team saved time and improved the online experience for students and alumni. The platform allowed real-time updates and easy site management.
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Fourwaves helped the École de médecine du Nord de l'Ontario (NOSM) improve event management for its continuing education programs. Before Fourwaves, NOSM used manual systems for registration and abst...ract submissions, causing delays and confusion. With Fourwaves, NOSM now manages about 20 events a year with faster registration, secure payments, and easier abstract handling. Participants are more satisfied and staff save time. The platform supports hybrid events and automates financial processes.
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Fourwaves helped the Molecular & Cellular Cognition Society (MCCS) run its annual symposium for researchers worldwide. MCCS faced challenges with manual event management and outdated tools. Fourwaves... provided online registration, payment processing, badge creation, and a customizable event website. The platform automated tasks and improved financial tracking. MCCS saved time, reduced costs, and focused more on participants and speakers.
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Fourwaves helped the Symposium du Département des sciences biologiques de l’Université de Montréal manage over 250 participants. Before Fourwaves, the student committee struggled with manual processe...s and disconnected tools. Fourwaves provided a single platform for registration, abstract management, and event updates. The solution made organizing easier and improved the event’s reach. Organizers saved time and delivered a more professional experience.
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Fourwaves helped the University of British Columbia Diabetes Research Network move events online during the pandemic. The team needed an affordable, all-in-one event management platform. Fourwaves en...abled virtual poster sessions, easy abstract management, and automated summary booklets. The platform saved hours of manual work and cost an average of $923 per event. Organizers now plan both in-person and virtual events with more confidence and efficiency.
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Fourwaves helped the University of Oxford run a virtual poster session for 34 scientists. The team needed a simple, professional platform to connect researchers from three countries. Fourwaves made i...t easy to set up the event website and manage registrations. Participants found the platform interactive and liked the focused, distraction-free environment. The event was a success, with positive feedback and plans to use Fourwaves for future virtual academic events.
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Fourwaves helped the University of Zurich Cancer Biology PhD Program run virtual and in-person conferences. Before, the team used manual tools like Excel and email, which took a lot of time and cause...d errors. With Fourwaves, they saved time on registration, abstract submission, and program creation. The platform made it easy for students to connect and for organizers to manage events. The team now uses Fourwaves every year for all event formats.
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Fourwaves helped Virginia Tech's CHEP 2025 conference manage over 400 participants and 200 submissions. The team faced complex logistics and communication issues with their old system. Fourwaves prov...ided an easy-to-use, integrated platform for event management, abstract submissions, and peer review. The platform reduced administrative work and improved the experience for both organizers and attendees. Real-time updates and automated reports made coordination simple and efficient.
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Fourwaves helped the CHUM Research Center manage its annual Student Congress. Before Fourwaves, event planning was manual and stressful, with paper-based registration and abstract management. With Fo...urwaves, the team automated registration, abstract submissions, and scheduling. This led to a 90% reduction in manual work. The 25th congress had record engagement with 350 participants, 144 posters, and 18 oral presentations. Participant satisfaction improved, and event management became much easier.
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Fourwaves helped The Organization for Human Brain Mapping (OHBM) run their first hybrid annual meeting. The team had only 12 weeks to switch to new event software. Fourwaves provided fast setup, API ...integration, and strong support. The event had 2,880 participants from 49 countries and 2,494 poster presentations. The platform enabled smooth virtual and in-person experiences, leading OHBM to continue using Fourwaves for future events.
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Fourwaves helped the BC Diabetes Research Network at UBC manage both in-person and virtual academic events. The team needed an affordable platform for virtual poster sessions and abstract management.... Fourwaves provided easy event website creation, automated abstract booklets, and strong technical support. The platform saved hours of manual work and fit their academic budget. As of October 2022, BCDRN used Fourwaves for two events and planned three more.
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Fourwaves helped CRBS at McGill University and CFTRc manage both virtual and in-person academic events. Before using Fourwaves, event organizers struggled with hundreds of emails and disorganized reg...istrations. Fourwaves provided tools for registration, abstract management, and website creation, making event planning easier. The team organized 15 events using Fourwaves, saving time and improving efficiency. The support team responded quickly to questions, and the software made switching to virtual events simple during the pandemic.
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Fourwaves helped the Association géologique du Canada manage its national conference with up to 800 participants and 500 abstracts. Before Fourwaves, event management was hard, with disconnected syst...ems and security issues. Fourwaves made registration, abstract submission, and payments simple and secure. Volunteers found the platform easy to use, even with little technical skill. The team could build event websites in under 30 minutes. The AGC now saves time and avoids manual errors with Fourwaves.
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Fourwaves helped the Centre de recherche du CHUM run its annual student research congress. Before Fourwaves, event management was manual and stressful, with paper registrations and hours of sorting. ...With Fourwaves, all tasks moved online, cutting 90% of manual work. The team managed 144 posters, 18 oral presentations, and 138 student presentations with 36 judges. The platform made event planning, registration, and evaluation easy and error-free.
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Fourwaves helped the Centre de recherche en biologie structurale (CRBS) at McGill University and the Centre de recherche translationnelle sur la fibrose kystique (CFTRc) manage academic event plannin...g. Before Fourwaves, event organizers struggled with hundreds of emails and tracking registrations. Fourwaves streamlined abstract submissions, registrations, and communication. The team organized 13 events using Fourwaves, saving time and improving efficiency. The platform made it easy to switch to virtual events and clone past event sites.
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Fourwaves helped OHBM set up a hybrid event in just 12 weeks. The team used the Fourwaves API to migrate registration and submission data from their old system. The event drew 2,880 participants from... 49 countries, with 2,494 poster presentations and 11,920 minutes of video conversations. Fourwaves enabled live and virtual sessions, smooth data integration, and strong technical support. OHBM praised the platform's ease of use and responsive assistance.
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Fourwaves helped the Société canadienne de microbiologie manage over 600 event participants and 430 abstract submissions. Before Fourwaves, event planning was slow and confusing, with manual processe...s and disconnected tools. Fourwaves gave them one platform for registration, payments, and abstract management. The team saved time, reduced manual work, and improved participant satisfaction. Now, they plan to use Fourwaves for more events.
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Fourwaves helped the United States Association for the Study of Pain (USASP) automate and simplify their annual scientific congress. USASP managed 530 submissions and 120 evaluators with ease, replac...ing manual processes and Excel files. The evaluation module and AI assistant saved days of work, making the process stress-free. Organizers found the platform intuitive and expanded its use to grants and volunteer management.
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Fourwaves helped the Centre de recherche du CHU de Québec (CRCHUQ) improve event management for scientific days, conferences, and galas. Before Fourwaves, CRCHUQ faced high costs, manual processes, a...nd IT delays. With Fourwaves, they saved up to 3x in costs, gained autonomy, and improved event consistency. The platform made registration, payments, and abstract management easier. CRCHUQ now runs more professional and efficient events, boosting collaboration and satisfaction.
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Fourwaves helped CHU Sainte-Justine manage up to 80 events per year since 2018. The hospital faced challenges with outdated event management tools and manual workflows. Fourwaves provided an all-in-o...ne platform for registration, payments, abstract management, and event websites. The solution automated processes, reduced administrative work, and improved participant experience. The team now saves time, receives positive feedback, and enjoys better operational efficiency.
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Fourwaves helped the Canadian Association of Nurses in Oncology (CANO/AQIO) improve their event management. Before Fourwaves, they struggled with manual registration and outdated systems. Fourwaves m...ade event setup faster and easier. The platform allowed them to reuse templates and automate tasks. Attendees gave positive feedback about the new experience. CANO/AQIO now saves time and plans to keep using Fourwaves for future events.
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Fourwaves helped the Centre de recherche du CHU de Québec (CRCHUQ) cut event costs by up to three times. The team now runs 7 to 8 events a year, including scientific days and large conferences, with ...less manual work. Fourwaves made event management faster and more professional. The platform improved collaboration and gave the team full control. CRCHUQ uses features like abstract submission, registration, and event cloning for better efficiency.
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Fourwaves helped CHU Sainte-Justine manage up to 80 events per year. The hospital faced outdated event management tools and manual workflows. Fourwaves provided a centralized, easy-to-use platform fo...r registrations, payments, and abstract submissions. The team automated key processes, reduced administrative work, and improved participant experience. Payments now go directly to the hospital, cutting risk and saving time.
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Fourwaves helped the Geological Association of Canada run their national conference with up to 800 attendees and 500 abstracts. Before Fourwaves, they struggled with manual processes, security issues..., and high volunteer turnover. Fourwaves provided secure payments, easy abstract management, and a user-friendly system. Volunteers no longer handle sensitive data, and event websites are built in under 30 minutes. The team values Fourwaves for its reliability, security, and strong customer support.
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Fourwaves helped the Canadian Society of Microbiologists improve their event planning. Before Fourwaves, they struggled with manual abstract submissions and no central registration. Fourwaves provide...d tools for abstract management, registration, and event websites. The team saved time and reduced administrative work. Over 600 attendees and 430 submissions were managed easily. Participant satisfaction increased and the team plans to keep using Fourwaves.
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MCCS used Fourwaves to organize their annual symposium for researchers worldwide. They faced challenges with manual event management and outdated software. Fourwaves provided tools for registration, ...payment processing, badge creation, and website design. The platform helped MCCS save time, reduce costs, and improve attendee experience. MCCS could focus more on their event and less on logistics.
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Fourwaves helped USASP manage their annual scientific meetings. Before, USASP used manual processes and spreadsheets, which caused stress and risked errors. With Fourwaves, they handled 530 abstracts... and 120 reviewers easily. The review module cut work from days to less than two hours. USASP now uses Fourwaves for all their submission processes, saving time and reducing stress.
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Fourwaves helped the Association canadienne des infirmières en oncologie (CANO/AQIO) save time by automating event setup and registration. The team used Fourwaves to duplicate event sites, manage reg...istrations, and automate email and abstract submissions. This made events easier to run and improved participant satisfaction. The platform replaced manual processes and reduced errors. CANO/AQIO now delivers more engaging and impactful academic events.
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