Workflow Automation for K-12 School Districts | Informed K12
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Education Case Studies and Customer Success Stories with InformedK12
Claremont Unified School District
- Education
- Large
Informed K12 helped Claremont Unified School District prepare for the BEST HCM payroll transition. The district faced a big challenge... with 15+ manual timesheet processes and new daily data entry rules. Informed K12 replaced these with 7 digital workflows. Payroll processing for substitute teachers became as fast as 2.06 days. All school sites reached 100% weekly platform adoption. The district avoided hiring extra payroll staff by going digital.
Glendale Unified School District
- Education
- Large
Informed K12 helped Glendale Unified School District cut Personnel Requisition processing time by over 50%. The HR team struggled with... manual board report creation and no visibility into approval processes. After trying another workflow product, hidden costs and inefficiencies led them back to Informed K12. The platform improved accountability, tracking, and cost-effectiveness for the district. Budget constraints made efficiency and staff time savings critical.
Informed K12 helped Tomball ISD automate and digitize financial approvals. The district cut reimbursement processing time by 50%. Manual workflows... were replaced, reducing delays and lost paperwork. Approval visibility improved. Employee adoption of digital forms increased by 88%.
Simi Valley Unified School District
- Education
- Large
Informed K12 helped Simi Valley Unified School District digitize over 30 processes, including the Request for Personnel and Intent to Return forms. The district achieved... 60% of Intent to Return forms within 48 hours and 83% within the first week. Digital workflows improved accountability, speed, and transparency for HR and business operations. Employees found the new forms easy to use and faster to complete. The district now delivers better customer service and operational efficiency.
Informed K12 helped Tacoma Public Schools cut audit times from weeks to just 48 hours. The district digitized over 230... forms, streamlining purchasing and audit processes. Staff now have full visibility and faster approvals, reducing paperwork and manual errors. Auditors access documents directly on the platform, improving compliance and efficiency. The solution lets the team focus on new needs instead of paperwork.
Tomball ISD used Informed K12 to automate financial reimbursements. Manual workflows had caused delays and extra work. With Informed K12,... the district cut reimbursement processing time by 50%. Approval visibility improved. Staff adoption of digital forms reached 88%. The district now handles financial approvals faster and with less paperwork.
Tacoma Public Schools used Informed K12 to digitize their purchasing card (PCard) processes. Before, audits by the Washington State Auditors... Office took several days or weeks. Staff had to gather paper documents from many school sites. With Informed K12, all forms and receipts are digital and easy to access. Audits now finish in just one to two days. The district has better visibility and can focus on new needs instead of paperwork.
Simi Valley Unified School District
- Education
- Large
Simi Valley, USA
Informed K12 helped Simi Valley Unified School District digitize over 30 processes. The district achieved 83% Intent to Return form... completion in one week. Digital workflows replaced slow, paper-based approvals, improving accountability and transparency. Staff now track requests with timestamped signatures. Employees report faster, easier form completion. The district improved operational efficiency and employee experience.
Glendale Unified School District
- Education
- Large
Glendale, USA
Informed K12 helped Glendale Unified School District cut Personnel Requisition processing time by over 50%. The HR team struggled with... manual board report creation and no visibility into approvals. Budget cuts forced them to try another workflow tool, but hidden costs and inefficiency led them back. With Informed K12, they gained real-time tracking, accountability, and a cost-effective solution. The district now prioritizes long-term efficiency and accurate reporting.
Claremont Unified School District
- Education
- Medium
Claremont, USA
Claremont Unified School District used Informed K12 to prepare for a new payroll system. They replaced over 15 manual timesheet... processes with 7 digital workflows. The district achieved 100% adoption across all school sites. Payroll processing for substitute teachers now takes as little as 2.06 days. The change helped avoid hiring extra payroll staff. This digital shift made payroll faster and easier for everyone.
Informed K12 helped Norristown Area School District cut paper use in the 2021-22 school year. The district aimed for a... 50% reduction in paper. They met and exceeded this goal. Features like data validation, custom workflows, and online approvals made it easy to move forms online. Payroll processes went from printing 50-page reports to just one page. More departments now use Informed K12 to keep reducing paper.
Informed K12 helped Twin Rivers Unified School District speed up hiring. The district cut the time to post jobs from... over 50 days to just 7-10 days. They now digitize up to 100 forms and processes on the Informed K12 platform. Teachers and staff found it easy to submit and approve forms online. Support requests are resolved in 18 minutes on average. The district can now fill positions faster and attract top talent.
Informed K12 helped Randolph Field ISD move student registration online. The district had problems with paper forms that were hard... to read and often incomplete. Informed K12 made it easy to update and upload forms online. Parents found the new process simple and faster. The district saw fewer returned report cards and better data accuracy. Staff can now export data and respond to family requests more easily.
Chalk Schools helped Lakeland Central School District move athletic forms and registration online. The district struggled with paper forms, lost... paperwork, and time-consuming processes. With Chalk Schools, they digitized forms, improved communication with parents, and made the process faster. Staff and parents appreciated not having to drop off forms in person. The district expanded digital forms to enrollment, emergency contacts, and class registration, saving time and reducing waste.
Informed K12 helped Dayspring Academy move from paper-based to digital purchase order processes. The school struggled with slow, manual workflows... and poor communication about order status. Informed K12 provided an all-in-one solution with conditional routing and e-signatures. Staff can now track requests instantly and notify teachers when orders arrive. The time to fulfill purchase orders dropped from two weeks to less than one week. Teachers and administrators report better communication and faster service.
Twin Rivers Unified School District had trouble filling positions quickly. It used to take them over 50 days to post... a job. They started using Informed K12 to digitize forms and processes. This helped them cut the time to post jobs to just 7-10 days. Staff found it easy to submit and approve forms online. The district can now digitize up to 100 forms and processes.
Tumwater School District had problems with paperwork and manual processes. These issues made work slow and hard for staff in... HR and finance. They chose Informed K12 to help digitize and automate their forms. The new system made it easier to manage forms and improved teamwork. Staff found the digital forms easy and convenient. The district now works more efficiently and has better visibility across departments.
Saline School District wanted to make their HR paperwork easier. Their old process took a lot of time and was... hard for the HR team. They chose Informed K12 to help them go paperless and automate forms. The district used the platform for many types of forms, including HR and business forms. Staff said the new system was easy and saved time. Over seven years, they created more than 1,400 processes and got over 264,000 form submissions.
Belleville Public Schools wanted to make it easier for teachers and staff to get support through continued learning. Processing Course Approvals... and Tuition Reimbursement forms used to take from a week to almost a month. They used Informed K12 to add automated workflows for these forms. Now, it only takes one day to complete each form. This change made it much faster and easier for teachers and staff to get the help they need.
Elmira City School District had a difficult student registration process. Parents had to register each child at different buildings. This... caused frustration and delays. The district used the Informed K12 platform to fix this problem. Now, all student registration happens in one place. Parents can register their children from any device and do not need to travel between schools.
Glendale Unified School District had trouble seeing what was happening in their HR processes. Making reports and sharing information between... departments was hard. They also had a tight budget. They used the Informed K12 platform to track forms, keep people accountable, and make fewer mistakes. This helped them work better and save money. They decided to keep using Informed K12 for long-term value.
Simi Valley Unified School District had trouble managing hiring and staffing because of slow, paper-based processes. Manual forms and many... approval steps caused delays and backlogs. They worked with Informed K12 to digitize and automate their Request for Personnel process. Now, they can track requests in real time and reduce delays. Staff can focus on more important work. The changes made the district more efficient and improved employee satisfaction.
Tacoma Public Schools used paper-based procurement, which made audits slow and hard. Staff had to handle many paper receipts, which... took a lot of time. They worked with Informed K12 to digitize their procurement process. Now, auditors can see digital records directly. This change made audits faster and easier. Staff can focus on other important work, and the school is better prepared for audits.
Banning Unified School District had a slow, paper-based process for collecting Acceptable Use Policy forms. They wanted to save time... and make tracking easier. They used Informed K12 to automate the forms. The new electronic forms were live in two days. Nearly half of the 500 forms were returned in the first week. Staff gave very positive feedback about the new system.
Lakeland Central School District had trouble managing paper forms for athletic clearances. Staff and parents found the process slow and... hard to manage. The district chose Chalk Schools to move their forms online. This made it easier for parents and staff to complete and submit forms. Response times improved and the process became much faster. The district also used the platform for student registration and emergency contact forms, making their work even more efficient.
