In this section, you will find
What is Meeting Management?
Key Benefits of Meeting Management Software
Buyer’s Guide: Guide to Choose Right Meeting Management Software
Meeting Management is the process of planning and organizing the meetings and making it effective to get the desired results. Meeting Management becomes all the more complex and critical when organizations are distributed and teams are remote. Meeting Management Software helps businesses to conduct meetings efficiently and effectively.
Learn the benefits of using Meeting Management Software and how to the choose the right software.
What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!
Read more about how companies in different industries are using Meeting Management software to drive results.
Read more about the latest news and updates in Meeting Management.
Updated By Cuspera
Last updated: Aug 29, 2023
Doodle - Make meetings happen
Doodle is an online calendar tool for individual and business users for managing time and coordinating meetings.
It simplifies the process of scheduling meetings makes it more collaborative and provides more clear visual snapshot.
It checks availability across time zones, and It keeps updates and reminders in one place. Doodle interacts with various external calendar systems such as Google Calendar, Yahoo Calendar, Microsoft Outlook and Apple iCal that can be utilized with Doodle to track dates.
Kishona needs a scheduling system that ensures everyone (internal or external) can take part in key events, like Motivate’s recent flu-shot event. That’s where Doodle comes in.Kishona
Project Manager
Motivate Llc
Vendor: Doodle AG
Company Size: 51-100
Financials: SERIES A
One platform to run and grow your business.
Booker is a cloud-based management Platform. It simplifies spa and salon management with Online Booking Software. It helps to retain customer relationships and grow revenue.
From online booking to real-time reports, Booker has all the tools that are needed to run and grow the business.
The Booker Marketing Suite gives greater visibility on social channels and online listings, so new customers can easily find and connect. The Booker Marketing Suite automates all key marketing activities like managing appointments, staff, taking care of payments. It supports key features like online booking, scheduling, booking through multiple channels like phone, facebook, notifications, POS, credit card processing, mobile payment processing, gift certificates.
Vendor: Mindbody, Inc.
HQ Location: San Luis Obispo, CA 93401,USA
Online Meeting Scheduling Software
CalendarHero is powerful meeting scheduling automation software built to help customer-facing teams book faster and do more. Book 1:1, group, and remote meetings, without the back and forth. More than a scheduling link, CalendarHero offers flexible and intelligent scheduling solutions, including an online meeting scheduler, website embed, personal scheduling links, and an automated meeting assistant that lives in the inbox or chat app. Meetings take time, but scheduling shouldn't.
CalendarHero helps to connect with leads faster, win customers, and grow revenue and turn visitors into qualified leads faster. It connects with customers faster and responds to meeting requests immediately, builds an effective and impressive candidate experience, automates the entire meeting scheduling process and so on.
Some of its features include automated scheduling, custom meeting types, smart time settings, meeting briefings, automated remainders, unlimited calendars, enterprise-grade security, admin controls and centralized billing, meeting metrics and reports, and more.
Thanks to CalendarHero, I can run & build my business instead of wasting hours each week on things like calendar management and meeting prep.Yves Boudreau
CEO & Co-founder
Alongside
Vendor: Zoom.ai Inc.
Company Size: 11-50
HQ Location: 325 Front Street West, Toronto
Financials: SEED
Venue Booking System to manage online booking and scheduling
Skedda is an online booking and scheduling platform used by thousands of venues around the world. The platform is designed to streamline the management of space, making double bookings and admin nightmares a thing of the past. Skedda is suitable for venues with desks, meeting rooms, co-working spaces, community facilities, classrooms, studios, sports courts, or any other bookable space.
Skedda is mobile-friendly and highly customizable with venues able to automate complex booking processes with the click of a button, removing the logistical headache that accompanies manual space management.
The platform is packed with a vast assortment of features such as interactive floor plans, online payments, SSO SAML sign-in options, customizable user management and much more. Furthermore, Skedda integrates with Zapier to allow venues the ability to connect to thousands of the web’s best apps.
Skedda provided our students an intuitive map-based reservation system across the different floors of The SLC. Skedda stood out above and beyond other applications.Chris Visser
Ryerson University
Vendor: Skedda Pty Ltd
Company Size: 11-50
HQ Location: Melbourne, Australia
Financials: PRIVATE
Real-time online brainstorming tool for meetings, workshops, conferences, classrooms and events.
GroupMap is a real-time online brainstorming tool for meetings, workshops, conferences, classrooms events, etc. It captures individual thinking first, then reveals the group perspective, all in real-time. GroupMap combines process, design and engagement to improve decision quality and empower people and organizations to turn good ideas into reality.
GroupMap offers brainstorming templates to get the planning, discussions, workshops and activities started quickly and effectively. Also, customizes and organizes them as required. It offers easy-to-use tools and features to encourage engaging conversations for all participants and discovers the best ideas to remove bias and ego.
It designs templates and processes to focus the conversation. Discover what everyone thinks in real-time, free from fear or bias in a simple, safe way. Deliver insights, feedback and results without manual collation and re-writing sticky notes and so on.
Vendor: GroupMap Technology Pty Ltd
Company Size: 1-10
HQ Location: Level 1/931 Albany Highway East Victoria Park WA 6100 Australia
Financials: PRIVATE
Booking pages to connect leads and customers with the right people
OnceHub (formerly Scheduleonce) is an Appointment Scheduling Software. ScheduleOnce provides an end-to-end scheduling solution to its users and their customers. ScheduleOnce is designed to handle the most demanding scheduling requirements regardless of their sales team structure, meeting types or website acquisition flows
With appointment scheduling features, appointment reminders are available. It includes features like group scheduling, class scheduling, automated scheduling, facility scheduling, etc. This also helps in resource scheduling, processing payment online, meeting room booking, and calendar management from any location.
OnceHub facilitates dealing with online customer reservations on an automated basis. It is an integrated scheduling platform that can manage all bookings. ScheduleOnce can easily handle automatic team member assignments, resource pools, multi-participant meetings and more.
Vendor: OnceHub
Company Size: 51-100
HQ Location: 2093 Philadelphia Pike #5585, Claymont, DA 19703, US
Financials: PRIVATE
Appointment Scheduling Software
AppointmentThing is an online appointment scheduling software with beautiful design and powerful functionality. It offers a best-in-class appointment scheduling solution making it easy for the clients to schedule appointments saving time for everyone without back and forth emails by viewing the real-time calendar availability and self-schedule appointments available on the online appointment scheduling page.
It connects with the calendars to automatically check the availability and help to connect with the contacts, clients and customers. It supports a flawless user experience providing customizable notifications to the attendees, automatically adjusting time to other time zones to ensure that everyone is in tune and on time, customize the design with personalized themes and branding and so on.
Its features include calendar integrations, worldwide time zone compliant, multiple meeting types, accept payments to seamlessly conduct transactions with the clients, automated appointment reminders and more.
The buffers are life saving. I used to waste so much time scheduling safety time in my head; now AppointmentThing takes care of all that and it's so much more exact and efficient.Vanessa Loumbalm
Owner
Vendor: Appoint LTD
Company Size: 1-10
HQ Location: 400 Concar Drive, CA-94402, San Mateo
Meeting Software - Meeting Management Software for the ...
eScribe is a Meeting management software that can be used by public sector undertakings and educational institutions for public sector boards, committees and councils looking for increased transparency and stakeholder engagement. eScribe runs on a cloud platform enabling flexibility, scalability and cost benefits. It also comes with in-built disaster recovery and Security features.
eScribe modules include a meeting manager that assists in meeting agendas, minutes, and action lists, tools for creating meeting related reports, meeting portals with secured, controlled access for board meetings, and an electronic voting system.
eScribe enables website access to engage stakeholders with content published and viewable on any device, providing for comments from the public before and after the meeting. It also comes with advanced streaming capabilities with its webcast module, in addition to leveraging YouTube streaming, content distribution and video storage.
Vendor: Escribe Software Ltd.
Company Size: 11-50
HQ Location: Markham, Ontario, Canada
Financials: PRIVATE
Liberating healthcare through impactful technology
UPVIO is the most seamless and efficient practice management solution, created to streamline workflows, eliminate repetitive admin time, and drive success in a digital-first healthcare ecosystem.
Upvio’s solution in the healthcare industry targets healthcare providers across various specialties and organizations of all sizes. Upvio is perfect to streamline and automate various operations and processes, such as appointment scheduling, telehealth, secure messaging, patient monitoring, and payments.
It is designed to meet regulatory requirements and compliance standards, such as HIPAA and GDPR, and offers features specifically tailored to the healthcare industry, such as automated reminders, customizable forms, full telehealth features, a virtual waiting room, and remote vital signs assessment. It is an affordable solution with easy integration and support for varying levels of technical expertise, including dedicated account managers for setup and ongoing support.
Vendor: Upvio Healthtech Pty Ltd
HQ Location: 56 Corinthian Road West, Shelley, Western Australia, 6148
Meeting management and collaboration software making meetings matter
Kutamo is a webinar platform that helps in managing meetings more efficiently, collaborate in real-time and generate measurable outcomes. It aims to track meetings in more detail and to document decisions, outcomes and objectives online.
It offers real-time outcomes, collaborates with the whole team, share documents with the participants and integrate with popular software and social networks. Kutamo also helps in generating documented meeting minutes and track the outcomes decided during a meeting to improve efficiency and quality.
Its features are active meetings, email/SMS reminders, custom meeting templates, export to SalesForce and CRM, file sharing, audio and video meetings and many more.
Vendor: Kutamo Pty. Ltd
Company Size: 1-10
HQ Location: PO Box 7319, Melbourne VIC 3004 Australia
Financials: NA
Meeting management is a step by step process involving various components including planning, managing and effectively harnessing results as an outcome of the meeting. All these components have to work in perfect sync for the meeting to be deemed successful for an organisation. Neglecting any of these steps can lead to poor results and a spate of additional meetings to make up for lost time and shifting of goalposts or agenda for the firm.
It is estimated that close to 63% of the total meetings held annually are held with improper agenda setting leading to ill-achieved outcomes and waste of corporate time. Therefore, a meeting has to be well-managed and conducted strategically to achieve solid outcomes - all of which are the underlying principles of meeting management.
According to a report on meeting management statistics,
CEOs on an average have about 37 meetings per week which amounts to 72% of their time.
35% of the employees spend about 2-5 hours per day on meetings and calls.
Since the onset of the pandemic, 50% employees have had at least 1-3 hours virtual meetings per week.
Over 47% of employees prefer in person meetings.
Since meetings are so vital in the life of an organisation, then it must be made cost-effective and organised in a way that no unproductive time is spent by employees.
The success or failure of a meeting can be charted out in four stages namely agenda, preparation, flexibility, and follow-up. An efficient Meeting Management Software helps teams or individuals of any size seamlessly achieve all four aspects. It aids to successfully plan, organise, run, and record results during meetings.
A few characteristics that are common to meeting productivity include scheduling and invitations, agenda-setting and distribution, note-taking while a meeting is on, timers, recording action items and decision tracking, and minutes generation.
Meeting Management Software enables the modern workforce to easily automate traditional meeting settings to virtual ones.
A big plus of using Meeting Management Software is that offices can do away with the large volume of paper being used during meetings to record and share the proceedings. Instead, a digital pack can be shared with approved teammates who can then view it on any device. Less paper translates into more cost savings and less storage which is a big win for any office.
Every business today places cybersecurity at the heart of its operations and this especially true for meetings- where many pivotal decisions and discussions are had. With Meeting Management Software, companies can make everything accessible online with the help of cloud computing and add access controls to avoid the company information from falling into the wrong hands.
Meetings must be inclusive and inspire participation from all involved. This could be done by an array of features provided in Meeting Management Software like video demonstrations, whiteboard presentations, sticky notes where team members can jot down relevant observations, or add details in real-time and share it with the team. This not only keeps the meeting an inspiring place where new ideas and paths can be forged but also one where result-oriented strategies can be developed.
Plenty of changes and updates happen pre- and post-meetings. So rather than use a paper trail or emails to keep everyone in the loop, Meeting Management Software helps provide regular updates virtually to all the team members and allows them to access data, files or information shared at the meeting. This lets teams keep abreast of the latest decisions and save valuable time in syncing their work with the deliverables discussed at the meeting.
With the traditional office culture changing rapidly, the transcribing of the minutes of a meeting remains an important feature for companies even today. With a feature like automated meeting notes, Meeting Management Software ensures that every observation, interaction, and the decisions that were taken in a meeting is recorded, shared, and archived, so that the usefulness of the meeting is achieved and nothing manages to slip through the cracks.
Today companies have teams joining in for meetings from different parts of the world and time zones. With the help of the right Meeting Management Software, companies can ensure that every team member can participate equally, thereby saving time, cost to the company by allowing everyone to keep pace with the development of a project or task, regardless of location or time-zone.
Meeting management software also facilitates productivity using tools such as agenda creators and consensus trackers. Team members who attended the meeting should be able to take notes in meetings, assign tasks, and send follow up information to everyone, and gather feedback when necessary with a click.
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Consider the following aspects before choosing Meeting Management Software:
Buyers are recommended to consider peer reviews and expert opinions that are extensively available on Cuspera before making buying decisions. Cuspera’s AI based engine guides you through the requirement process to help you choose the right software.
Go to CusperaA good Meeting Management Software is usually backed by leading security standards with a secure data centre that is located within the region or country of the company’s headquarters. The security protocol should be in sync with the stipulated legal regulations of the country and its legal system.
A bankable Meeting Management Software is one that offers a wide array and scope of features - including creating agendas and goals, adding files, including dial-in information, taking notes in meetings, assigning tasks, and sending follow up information to everyone and gathering feedback when necessary. Every participant must be able to take notes within the application to track the ideas and interactions that took place in the meeting and send pertinent notes to all participants with a click.
Meeting Management Software must be able to integrate with audio, video, and web conferencing tools, while also operating as a stand-alone application. It should also be able to integrate seamlessly with other cloud-based applications used by the company as well.
The vendor should be able to offer flexible pricing plans that include a whole range of comprehensive solutions like being able to host one-on-one meet-ups to the popular AMA’s (Ask me Anything). These options may include meetings for 10 to 200 attendees, from a single host to an unlimited number of hosts, one meeting room to unlimited rooms, and be able to offer the facility of audio and video conferencing, to advanced features.
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take meeting minutes and prepare agendas - web ...
Vendor: REDBOX DIGITAL LIMITED
Company Size: 1-10
HQ Location: Ballaufstr. 34, München, 81735, DE
Financials: PRIVATE
Smartnotation - the smartest way of taking notes
Vendor: Smartnotation B.V.
Company Size: 51-100
HQ Location: Langegracht 70,2312NV Leiden,The Netherlands
Financials: SEED
Yabbu - Love your meetings
Vendor: Tjelp B.V. (Yabbu)
Company Size: 1-10
HQ Location: Amsterdam, North Holland
Financials: PRIVATE
Summarizes all meetings automatically
Wordcab is a meeting summarizer that automagically summarizes sales calls and meetings with a smooth UI and robust, scalable API. Navigates interactive transcripts and summaries to hone in on anything that’s missed. It creates human-sounding meeting notes of all the team's communications to focus on people, not paper.
Vendor: Wordcab, Inc.
Company Size: 2-10
HQ Location: New York, New York, US
Financials: PRIVATE
Vendor: GreatSoft
Company Size: 51-200
HQ Location: Barangaroo, New South Wales
Financials: PRIVATE
Online scheduling system - booktit.
Vendor: bookitit S.L
Company Size: 1-10
HQ Location: Carrer dels Gremis, 1, Valencia/València, Comunidad Valenciana / Comunitat Valenciana 46005, ES
Financials: SEED
Booking engine | IdoSell Booking reservation system
Vendor: IdoSell system
Company Size: 51-200
HQ Location: Szczecin, Zachodniopomorskie
Financials: PRIVATE
Collaborative tool for efficient and Collaborative teamwork
Vendor: Klaxoon
Company Size: 251-500
HQ Location: 625 Massachusetts Ave, Cambridge, Massachusetts 02139, US
Financials: PRIVATE
tadum - Meeting agenda and meeting minutes software
Vendor: Code and Effect
Company Size: 1-10
HQ Location: 204-8540 109 Street Edmonton, AB T6G 1E6
Financials: SEED
Schedule events the easy way with a poll - Xoyondo
Vendor: Xoyondo GmbH
Company Size: 1-10
Financials: NA
Frontpage - Pinstriped
Vendor: Pinstriped AB
Company Size: 5001-10000
HQ Location: Copenhagen, Denmark
Financials: M&A
ClickBook Free Online Scheduler: Online Appointment Booking
Vendor: ClickBook.net
Company Size: 1-10
HQ Location: Sydney, New South Wales, Australia
Financials: PRIVATE
Virtual spaces for work and communication
Vendor: Locus.sh
Company Size: 1-10
HQ Location: Russia, Moscow, Myasnitskaya 15
Financials: PRIVATE
BookingHawk.com - online booking system with diary management
Vendor: BookingHawk.com
Company Size: NA
HQ Location: Ireland
Financials: PRIVATE
Meetings, Mileage and Expenses in One App
Vendor: Point N Time
Company Size: 1-10
HQ Location: Wolverley Ln, Allen, Texas 75002, US
Financials: PRIVATE
Maximum security, compliance and efficiency in the entire committee communication
Vendor: Brainloop
Company Size: 101-250
HQ Location: Franziskanerstr. 14, München, DE
Financials: M&A
iMeetingX for Window and Mac - GTD (Getting Things Done ...
Vendor: Techno-Grafik Christian Lackner e.U
Company Size: NA
Financials: NA
AI-powered calendar assistant that works like magic
Vendor: Clockwise Inc
Company Size: 11-50
HQ Location: Freelon St, San Francisco, California 94107, US
Financials: SERIES A
Free online meeting scheduling made simple
Vendor: Koalendar, Inc
Efficient and secure session management
Vendor: Brainloop
Company Size: 101-250
HQ Location: Franziskanerstr. 14, München, DE
Financials: M&A